2010-05-26 *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 May 26, 2010
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8 MINUTES
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12 Library Board Members Present Brenda Flores, Vice Chair; Emily Galpin; Kim
13 Roberts; Wanda Schafer.
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15 Library Board Members Absent Lori Burr; June Koelker, Chair.
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17 Staff Members Present Jennifer Tucker, Operations Manager; Nancy Roper,
18 Administrative Secretary.
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20 Others Present None.
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22 REGULAR SESSION:
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24 Agenda Item No. 1, Cali to Order. Vice Chair Benda Flores called the meeting to order
25 at 7:05 p.m.
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27 REPORTS:
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29 Agenda Item No. 2A(a) Administrative Comments City Librarian's Report.
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31 There is a collaborative effort between SPL and CISD Carroll High to use Carroll HS
32 books during the summer when the school is closed. Requests for materials would be
33 made through an online request system. An additional stop in the Library's courier
34 service would be added to retrieve and return materials.
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36 The Summer Reading Club (SRC) kickoff party was last Saturday in conjunction with
37 the Community Services kickoff for their summer activities. There were several booths
38 and a craft inside. 327 customers signed up that day. As of today 610 customers have
39 signed up for SRC. There are 132 in the adult reading club and 478 in the youth
40 reading club. Mrs. Flores offered to donate some Which Witch coupons for SRC prizes.
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42 The adult club members will get a free book this year after reading for 15 hours. Both
43 youth and adult will track reading only by hours read.
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45 Ms. Tucker described some of the prizes. Youths age 10 may choose between the
46 adult club and the youth club. Most choose based on which prizes they want to win.
Southlake Library Board Meeting Minutes May 26, 2010 Page 1 of 3
*OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 2B Administrative Comments. Library Statistics.
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3 April statistics showed the Library up in circulation by 8% from the previous year. Traffic
4 was up 48% from the previous April 2009. Volunteer hours are also up, which bodes
5 well for the increased need for summer volunteers.
6
7 CONSIDER:
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9 Agenda Item No. 3A. Approval of Minutes from April 28, 2010 Library Board Meeting.
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11 Approval of the minutes was tabled until the July meeting. Mrs. Koelker isn't here to
12 sign them. Mrs. Roberts abstained because she was absent at the last meeting.
13 Consequently, there was no quorum to vote.
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15 REGULAR AGENDA:
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17 Agenda Item No. 4 Public Forum.
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19 Vice Chair Flores opened the public forum at 7:15 p.m. The Public Forum was closed at
20 7:15 p.m. as there was no one to speak.
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22 Aqenda Item No. 5A, Discussion Possible Building Opportunities Facilities Plans
23 Update.
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25 Mr. McGeath is in Denver with Mrs. Happold, Deputy Director of Community Services
26 and one of the Council members. They are looking at some multiuse facilities. Mr.
27 McGeath has been working with Mr. Steve Brown, a consultant and the Director of the
28 North Richland Hills Public Library to discuss space, collection size, and visions for the
29 Library, if we were to transition to another building.
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31 Mr. McGeath will be working with an architect and as plans develop will apprise the
32 Library Board of progress.
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34 Agenda Item No. 5B, Discussion North Texas Regional Library System (NTRLS)
35 Update.
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37 We submitted award nominations for Nicola Jesse, Volunteer Coordinator, Ailene
38 Tubbesing, FOSL volunteer, and a student from Carroll HS who founded the
39 International Film Society and raised $1500 to buy international films to donate to the
40 Library. Award announcements should be available at the end of May. We submitted
41 videos of each of the individuals, which are available on our website.
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43 Agenda Item No. 5C, Discussion Friends of the Southlake Library (FOSL) update.
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45 FOSL donated $7,500 for the SRC. The money will be used to buy prizes, pay
46 performers, fund printing brochures, pay for additional performances to relieve
Southlake Library Board Meeting Minutes May 26, 2010 Page 2 of 3
*OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 overcrowding, and for materials for crafts. Mrs. Wiersum has been instrumental in
2 obtaining prizes from various vendors throughout the City. We are extremely grateful to
3 the help FOSL has given us to make the SRC successful.
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5 Mrs. Pfledderer updates all our social networking sites. We are on Facebook and
6 Twitter. Ms. Tucker reports that the biggest growth in the social networking users is
7 seniors using the sites to keep in touch with grandchildren. Mrs. Pfledderer has
8 organized a Teen Library Board.
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10 Agenda Item No. 6 Adjournment.
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12 Mrs. Flores adjourned the meeting at 7:22 pm.
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17 /�i1'- "k
18 Mrs. Flores, Vice C air
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20 Attest:
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24 .1 nnifer Tucker, Operations Manager, Southlake Public Library
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26 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
27 SECRETARY.
Southlake Library Board Meeting Minutes May 26, 2010 Page 3 of 3