2010-04-27 OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 7/27/10
1 SOUTHLAKE ARTS COUNCIL MEETING
2 Southlake Town Hall 3A
3 1400 Main Street
4 Southlake, Texas 76092
5
6 April 27, 2010
7 MINUTES
8
9 Arts Council Members Present Jeff Walter, Chair; Leslie Bartlett, Vice Chair; Jonathan
10 Calvert; Karen Chidiac; Deborah Frazier; Merlene Ingraham; Carol Knox and Terri
11 Messing
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13 Arts Council Members Absent Fariba Parmer
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15 Staff Members Present Jim Blagg, Assistant City Manager; Kerry McGeath, Deputy
16 Director of Community Services; Cynthia Pfledderer, Public Services Manager
17
18 Others Present Robin Snyder; Jane Flury
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20 REGULAR SESSION:
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22 Agenda Item No. 1. Call to Order:
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24 Chair Walter called the meeting to order at 5:03 p.m.
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26 Agenda Item No. 2. Conduct In- Service Session on Art Selection:
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28 Chair Walter noted the work session would end at 6pm. He requested that questions be
29 held until the end of the presentation. Ms. Messing suggested making notes for later
30 questions and review of projects.
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32 Ms. Messing presented the submissions from various selected artists with minimal
33 questions and discussion from the Arts Council. The Arts Council was asked to consider
34 the vehicular approach to the roundabout, the length of time a driver would be viewing
35 the art, the interest that is piqued versus the length of time a driver must concentrate on
36 the road and the best placement for each selected piece.
37
38 REPORTS:
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40 Agenda Item No. 3A. Administrative Comments: Call to Artists
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42 Mr. Blagg outlined the timeline for the selection process.
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44 May 25 No meeting
45 June 8 Meeting moved from May 25; final selections will be made
46 June 22 Meeting cancelled Will meet June 8
Southlake Arts Council Meeting Minutes April 27, 2010 Page 1 of 3
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 7/27/10
1 July 20 Finalists' works are presented to City Council during work session
2 July 27 Community online input begins
3
4 If issues arise, the schedule will be adjusted as needed.
5
6 Ms. Messing hopes that final selections will be made tonight so concept drawings can
7 be requested and received for the June 8 meeting. She congratulated the
8 Subcommittee on a job well done in narrowing the 32 applications to 21 finalists.
9
10 Agenda Item No. 3B. Administrative Comments: APEX Concert Update
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12 Ms. Messing and APEX have been working on a back -to- school concert scheduled for
13 the Saturday before school starts. They would like to make it an annual event. The
14 Southlake Arts Council name will be on the event. The City will be an upfront sponsor
15 meaning that the concert will be a budgeted item. The City will be a paying partner for
16 the concert rather than reimbursing APEX. A contract will need to be signed in May with
17 the performer.
18
19 Agenda Item No. 3C. Administrative Comments: Southlake Arts Council Terms Expire
20
21 Place 2 is vacant. Terri Messing (Place 4), Jeff Walter (Place 6) and Carol Knox
22 (Alternate 2) terms expire at the end of May. Art Council members continue in service
23 until such time as the City Council appoints replacements. Applications were included in
24 the Art Council packet.
25
26 Agenda Item No. 3D. Administrative Comments: Arts Master Plan RFQ Update
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28 Deputy Director McGeath noted that a two week extension was given from the previous
29 due date. One of the groups had a member pass away and needed time to reform. The
30 AMS group (reformed) was the only group that sent a packet.
31
32 CONSENT AGENDA:
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34 Agenda Item No. 4A. Consent: Approval of minutes from the March 23, 2010 Southlake
35 Arts Council meeting
36
37 A motion was made, seconded and unanimously approved to accept the minutes for the
38 March 23, 2010 meeting.
39
40 REGULAR AGENDA:
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42 Agenda Item No. 5. Public Forum
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44 Public Forum was opened at 6:15 pm and as there was no one to speak was closed at
45 6:15 pm.
46
Southlake Arts Council Meeting Minutes April 27, 2010 Page 2 of 3
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 7/27/10
1 Agenda Item No. 6A. Consider There were no items for this meeting.
2
3 DISCUSSION AGENDA:
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5 Agenda Item No. 7A. Discussion: Review of Roundabout Art Submissions
6
7 The Arts Council began round two of consideration of the finalists. Ms. Messing
8 described the procedure the Council will use.
9
10 Mr. Walter commented that he liked the art that provided different views as the
11 roundabout was approached from the various directions.
12
13 The Arts Council reviewed the projects and voted. Tabulations were kept by Ms.
14 Messing, Mr. Blagg, and Mr. McGeath.
15
16 A motion was made, seconded and unanimously approved to name the finalists for the
17 roundabouts. The finalists will have a letter sent that details the process for final
18 selection.
19
20 Agenda Item No. 8. Adjournment
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22 The next meeting is Tuesday, June 8, 2010 at 6 pm. The meeting was adjourned at
23 7:15 p.m.
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25
28 Jeff Walter, C r
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30 Attek'
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32
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34
35 Ke McGeath, Deputy Director of Community Services
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37 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
38
Southlake Arts Council Meeting Minutes April 27, 2010 Page 3 of 3
Southlake Arts Council Meeting Sign -in Sheet
July 27, 2010 6:00 pm
Training Room 3A (3 Floor)
Members: 400
Leslie Bartlett (Place 1) I w
Jon Calvert (Place 3)
Karen Chidiac (Place 5)
Deborah Frazier (Place 7)
Terri Messing (Place 4)
V Jeff Walter (Place 6) I
1
Vacant (Place 2)
Alternates:
Merlene Ingraham (Alt 1)
i
Carol Knox (Alt 2)
Fariba Parmer (Alt 3)
Staff:
Kerry McGeath
Jim Blagg
Guests: