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Item 6H Department of Planning & Development Services S T A F F R E P O R T April 14, 2010 CASE NO: ZA10-013 PROJECT: Specific Use Permit for a Mass Gathering – CISD Relay for Life / Rachael’s Challenge EXECUTIVE SUMMARY: Carroll Independent School District is requesting approval of a mass gathering to host Relay for Life / Rachael’s Challenge Rally, located at Carroll High School, 800 White Chapel Blvd. SPIN # 7. REQUEST DETAILS: This event will be held primarily at the Carroll High School site at 800 White Chapel Boulevard with parking and overnight camping access at the Dawson Elementary/Intermediate School site at 801 Shady Oaks. Off-site shuttle parking will be held at Carroll Senior High School which is located at 1501 W. Southlake Boulevard. The Rachael’s Challenge Rally will be a year-end celebration for Carroll ISD students grades PK-12 to celebrate kindness and compassion as part of the ongoing Rachael’s Challenge curriculum. This rally will be a family-oriented event. Relay for Life is a fun-filled, overnight event that offers everyone an opportunity to participate in the fight against cancer. Details of the event include:  May 21-22, 2010; 5 PM through 7 AM  Entertainment, food and games, celebration for survivors, touch luminaria ceremony, and relay for life  Two (2) large tents (see Attachment C)  Event signage (see Attachment D)  Overnight camping  All night lighting and music  Anticipated attendance – 5,000+ ACTION NEEDED: 1. Conduct public hearing 2. Consider approval of specific use permit ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Sign Plan (E) Review Summary No. 2, dated March 3, 2010 (F) Surrounding Property Owners Map (G) Surrounding Property Owners Responses (H) Resolution No. 10-018 Case No. ZA10-013 STAFF CONTACT: Ken Baker (817)748-8067 Lorrie Fletcher (817)748-8069 Case No. ZA10-013 BACKGROUND INFORMATION OWNER/APPLICANT: Carroll ISD PROPERTY SITUATION: 800 White Chapel Boulevard and 801 Shady Oaks LEGAL DESCRIPTION: Lot 1, Blk 1, Carroll ISD No. 2 Addition and Lot 1, Blk 1, Carroll ISD No. 1 Addition LAND USE CATEGORY: Public / Semi Public CURRENT ZONING: “ NR-PUD” Non-Residential Planned Unit Development District and “CS” Community Service District HISTORY: This will be the first year for this event at this location. SOUTHLAKE 2025 PLAN/ STRATEGIC LINK: C5 – Promote opportunities for partnerships and volunteer involvement PLANNING & ZONING COMMISSION: April 8, 2010; Approved (5-0) as presented and subject to Staff’s Report dated April 2, 2010. STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. whether adequate parking areas, including disabled persons’ parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. Case No. Attachment A ZA10-013 Page 1 7. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. A site exhibit and event description is included as Attachment ‘C’ of this report. LINK TO PRESENTATION Case No. Attachment A ZA10-013 Page 2 Case No. Attachment B ZA10-013 Page 1 Site Plan Case No. Attachment C ZA10-013 Page 1 Case No. Attachment C ZA10-013 Page 2 Case No. Attachment C ZA10-013 Page 3 Case No. Attachment C ZA10-013 Page 4 Case No. Attachment C ZA10-013 Page 5 Case No. Attachment C ZA10-013 Page 6 Event Signage On-Site signs include: Banners will be placed along fence lines Ground signs will be placed around the track and throughout the event Flag signs that will be placed on the field near the stage Off-site signs include: 3 or 4 ground signs will be placed at the intersection of White Chapel and FM 1709. The applicant has been informed that no signs shall be placed in the public ROW Case No. Attachment D ZA10-013 Page 1 Case No. Attachment E ZA10-013 Page 1 Case No. Attachment E ZA10-013 Page 2 Case No. Attachment E ZA10-013 Page 3 Case No. Attachment E ZA10-013 Page 4 Case No. Attachment E ZA10-013 Page 5 Surrounding Property Owners Relay for Life / Rachael’s Challenge SPO #OwnerZoning Land Use Acreage Response NR 1. Hubbard, Bill MarkSF1-ALow Density Residential3.11 NR 2. Riordan Capital Properties LpSF1-ALow Density Residential3.42 NR 3. Spiegelman, Paul & TeresaSF1-ALow Density Residential4.39 NR 4. Keene, J Randall Etux Terri GSF1-ALow Density Residential5.09 NR 5. Jung, Teri FAGMedium Density Residential0.99 NR 6. Williams, Van V Etux CindySF20AMedium Density Residential0.49 F 7. Welschmeyer, Mark Etux DianeSF20AMedium Density Residential0.46 NR 8. Townes, Stephen D Etux SuzanneSF20AMedium Density Residential0.46 NR 9. French, James Etux Priscilla DSF20AMedium Density Residential0.46 F 10. Hodan, Daniel M Etux Audrey CSF20AMedium Density Residential0.46 NR 11. Mueller, Bob Etux JoniSF20AMedium Density Residential0.46 NR 12. Savage, Steven Etux ChristineSF20AMedium Density Residential0.47 NR 13. Davis, Joe Dirk Etux Pamela SSF20AMedium Density Residential0.47 NR 14. Bartholomae, Edward Etux ReneeSF20AMedium Density Residential0.47 Case No. Attachment F ZA10-013 Page 1 F 15. Stone, David P Etux SusanSF20AMedium Density Residential0.47 NR 16. Howle, John A Etux Deborah LSF20AMedium Density Residential0.47 NR 17. Hatfield, Jeffrey A EtuxSF20AMedium Density Residential0.47 NR 18. Jackson, William F JrSF20AMedium Density Residential0.47 NR 19. J A Hatfield IncSF20AMedium Density Residential0.46 NR 20. Graff, Jon Etux JulieSF20AMedium Density Residential0.49 NR 21. McLendon, James Etux AmandaSF20AMedium Density Residential0.48 NR 22. Morgan, RobertSF20AMedium Density Residential0.49 NR 23. Tuscany American Homes IncSF20AMedium Density Residential0.50 NR 24. Hatfield Custom Homes LtdSF20AMedium Density Residential0.52 NR 25. Anderson, Donald R Etux LindaSF20AMedium Density Residential0.84 NR 26. Hmo Assoc Of Shady Oaks IncSF20AMedium Density Residential0.04 NR 27. Hmo Assoc Of Shady Oaks IncSF20AMedium Density Residential0.01 NR 28. Hmo Assoc Of Shady Oaks IncSF20AMedium Density Residential0.24 NR 29. Terra/Shady Oaks LpSF20AMedium Density Residential0.53 NR 30. Terra/Shady Oaks LpSF20AMedium Density Residential0.55 NR 31. Terra/Shady Oaks LpSF20AMedium Density Residential0.53 NR 32. Hmo Assoc Of Shady Oaks IncSF20AMedium Density Residential0.35 NR 33. Carroll ISDCSPublic/Semi-Public28.98 NR 34. Carroll ISDNRPUDPublic/Semi-Public45.38 NR 35. Carroll ISDNRPUDPublic/Semi-Public2.79 NR 36. Kothmann, Stanley Etux M ESF20AMedium Density Residential0.62 NR 37. Wang, Gary YSF20AMedium Density Residential0.49 NR 38. Sawyer, Deborah Etvir BrentSF20AMedium Density Residential0.47 NR 39. Cole, Thomas C Etux Carolyn JSF20AMedium Density Residential0.45 NR 40. O'Neal, Robert M & Jill ESF20AMedium Density Residential0.53 NR 41. Dorman, Dianne LouiseSF20AMedium Density Residential0.49 NR 42. Wallace, Ronald BSF20AMedium Density Residential0.46 NR 43. Turk, David F Etux Suzanne ESF20AMedium Density Residential0.52 NR 44. Littlejohn, M Layne Etux CindySF20AMedium Density Residential0.52 NR 45. Peyrovi, Alireza Etux HeatherSF20AMedium Density Residential0.53 NR 46. Egel, Ramon WSF20AMedium Density Residential0.57 F 47. Ledbetter, BobSF20AMedium Density Residential0.58 NR 48. Rochester, Richard RSF20AMedium Density Residential0.55 F 49. Zerbe, Stephen J & Susan MSF20AMedium Density Residential0.50 NR 50. Runyan, Billy W Etux BettyAGLow Density Residential0.99 NR 51. Hamilton, Ronald LAGLow Density Residential1.49 NR 52. Yetman, Bert M Etux Helga BAGLow Density Residential0.72 NR 53. Williamson, Ray CSF1-ALow Density Residential2.60 NR 54. Yetman, Bert M Etux Helga BSF1-ALow Density Residential4.94 NR 55. Dunn, Nina LouiseAGLow Density Residential0.46 NR 56. Dunn, Nina LouiseAGLow Density Residential1.06 NR 57. Paty, Barbara AnnAGLow Density Residential2.05 NR 58. McDonald, Beverly GAGMedium Density Residential2.06 NR 59. Scherer, Hugh CAGMedium Density Residential0.69 NR 60. Robinson, Wendy MAGMedium Density Residential0.54 Case No. Attachment F ZA10-013 Page 1 NR 61. Terra/Shady Oaks LpSF20AMedium Density Residential33.95 Case No. Attachment F ZA10-013 Page 1 Responses: F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Sixty-One (61) Responses Received: Five (5) In Favor Within 200’:  Stephen and Susan Zerbe, 101 E. Chapel Downs Drive  Daniel and Audrey Hodan, 205 W. Chapel Downs Drive  Mark and Diane Welschmeyer, 145 W. Chapel Downs Drive  Bob Ledbetter, 100 Churchill Circle  David and Susan Stone, 305 W. Chapel Downs Drive Case No. Attachment G ZA10-013 Page 1 RESOLUTION NO. 10-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR CISD RELAY FOR LIFE / RACHEL’S CHALLENGE LOCATED AT 800 WHITE CHAPEL BOULEVARD AND 801 SHADY OAKS, SOUTHLAKE, TEXAS, BEING DESCRIBED AS LOT 1, BLOCK 1, CARROLL ISD NO. 2 ADDITION AND LOT 1, BLOCK 1, CARROLL ISD NO. 1 ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. WHEREAS , a Specific Use Permit for a mass gathering for CISD Relay for Life / Rachel’s Challenge has been requested by a person or corporation having a proprietary interest in the property zoned as “NR- PUD” Non-Residential Planned Unit Development District and “CS” Community Service District; and, WHEREAS , in accordance with the requirements of Section 45.1 (36) of the City’s Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS , the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for CISD Relay for Life / Rachel’s Challenge, on property within the City Of Southlake, Texas, located at 800 White Chapel Boulevard and 801 Shady Oaks Drive, Southlake, Texas, location being described as Lot 1, Block 1, Carroll ISD No. 2 Addition and Lot 1, Block 1, Carroll ISD No. 1 Addition, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements Case No. Attachment H ZA10-013 Page 1 and special conditions shall be applicable to the granting of this Specific Use Permit: SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS ____ DAY OF ________, 2010. CITY OF SOUTHLAKE By: _________________________________ John Terrell, Mayor ATTEST: _________________________________ Lori Payne City Secretary Case No. Attachment H ZA10-013 Page 2 EXHIBIT A Property within the City Of Southlake, Texas, located at 800 White Chapel Boulevard and 801 Shady Oaks Drive, Southlake, Texas, location being described as Lot 1, Block 1, Carroll ISD No. 2 Addition and Lot 1, Block 1, Carroll ISD No. 1 Addition, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment H ZA10-013 Page 3 EXHIBIT B Case No. Attachment H ZA10-013 Page 4 Case No. Attachment H ZA10-013 Page 5 Case No. Attachment H ZA10-013 Page 6 Case No. Attachment H ZA10-013 Page 7 Case No. Attachment H ZA10-013 Page 8 Case No. Attachment H ZA10-013 Page 9 Case No. Attachment H ZA10-013 Page 9