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Item 4GM E M O R A N D U M (April 20, 2010) To:Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Approve street sweeping contract for Town Square public streets and parking garages with Mid-Cities Sweepers Plus in the amount of $64,488.84 Action Requested: Approve street sweeping contract for Town Square public streets and parking garages with Mid-Cities Sweepers Plus in the amount of $64,488.84 Background Information: As a part of the City’s responsibility for maintenance within Town Square we manage the contract for street sweeping the public streets and the two parking garages within the Town Square development. This contract also provides for the daily emptying of all the trash containers within Town Square. The current contract for these services is with Mid-Cities Sweepers Plus and will expire on April 30, 2010. Sealed bids were solicited for a new service agreement to include the new two-story parking garage at the Central DPS facility and all additional trash containers added since the original bid in 2005. Prices bid for the services under this contract are for service every day of the week throughout the year. Mid-Cities Sweepers Plus was the only bidder for this contract. Annual unit prices bid for these services are: Public Street Sweeping $29,362.84 Public Parking Garages Sweeping $ 8,008.00 DPS Parking Garage Sweeping $ 9,100.00 Empty 125 Trash Containers $18,018.00 TOTAL $64,488.84 Inland Southwest reimburses the City for 91.75% of the cost to provide sweeping service for the public parking garages. This contract may be renewed for four additional years if the city is satisfied with the services provided. Financial Considerations: Funding for these services is available in the operating budget of the Streets and Drainage division. Strategic Link: These services link to the city’s strategy map relative to focus areas of Infrastructure and Partnership.The specific corporate objectives that are met by these services are to provide quality customer service and to collaborate with select partners to implement service solutions. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this contract. Supporting Documents: Aerial exhibits of service areas in the contract Staff Recommendation: Approve street sweeping contract for Town Square public streets and parking garages with Mid-Cities Sweepers Plus in the amount of $64,488.84 Staff Contact Robert H. Price, P.E., Public Works Director : Chuck Kendrick, Deputy Director of Public Works - Operations Public Streets and Parking Garages include in this contract. Trash containers included in this contract.