2010-04-13 City of Southlake
Crime Control Prevention District Meeting
04/13/2010
SOUTHLAKE CRIME CONTROL PREVENTION DISTRICT
MEETING
Tuesday, April 13, 2010
MINUTES
LOCATION: Southlake DPS East Headquarters Facility
600 State Street
Southlake, Texas 76092
REGULAR SESSION:
Board Members Present: Martin Schelling, Craig Sturtevant, Ken McMillan, Frank Powers,
Biff McGuire and Robert Williams
Staff Members Present: Police Chief Robert Finn, Fire Chief Mike Starr, Police Services
Divisional Assistant Melissa Mensch, Finance Assistant Director Sean Leonard
Contractors and Consultants Present: Robert Garza with RPGA Design Group
Agenda Item No. 1. Call to order.
The April 13, 2010 CCPD Meeting was called to order by Martin Schelling at 7:00 p.m.
Agenda Item No. 2. Executive Session:
No executive session.
Agenda Item No.3 Reconvene:
No action
Agenda Item No. 4. Public Forum:
No Public Forum
Agenda Item No. 5. Administrative Comments:
A. CCPD Sales Tax Update
An update on the sales tax was given by Sean Leonard. Mr. Leonard advised that in January
2010, sales tax collections were $227, 361.00; which was a 17% reduction from the previous
years anticipated budget amount. In February 2010, sales tax collections were $293, 001.00 and
the year -to —date sales tax collections total is $1,717,842.00. Mr. Leonard advised that anticipated
target collections are right on target for the year. Mr. Leonard addressed questions form the
Board.
B. Update on North DPS Training Facility
Robert Garza gave the update on the North DPS Training Facility. Mr. Garza advised that since
the last meeting RPGA and Staff have continued to work with the Parks Department and
neighborhood meetings have been held. RPGA has also continued to work with Jim Graham of
Lee Lewis Construction on estimated costs of construction. Mr. Garza advised pricing is getting
closer to reality as anticipated after incorporating changes based on neighborhood comments, the
Parks Department and site revisions required by Public works for drainage and infrastructure for
City of Southlake
Crime Control Prevention District Meeting
04/13/2010
the street. Pricing is increasing but budget numbers are being reviewed to hone in on specific
areas where alternative systems and materials may be considered to try to bring the increased
costs down. Mr. Garza advised that in terms of the design he feels that all of the concerns and
comments from the neighborhood have been met and he is ready for that to be presented. Mr.
Garza addressed questions from the Board.
Mr. Finn commented on the possibility of a rise in construction costs due to the increase in the
pricing of materials.
Mr. Garza addressed additional questions form the Board.
Consent Agenda:
Agenda Item No. 6. Consent
A. Approve the minutes of the Crime Control and Prevention District Board Meeting held
on January 12, 2010.
A motion was made to approve the minutes of the January 12, 2010 CCPD meeting.
Motion: McMillan
Second: Williams
Ayes: Sturtevant, McGuire, Williams, Powers, McMillan, Schelling
Nays: None
Approved: 6 -0
Regular Agenda:
Agenda Item No. 7. Discussion:
A. Discuss Strategic Plan for CCPD FY10 /11 Operating Budget and CIP
Robert Finn addressed the Board and advised that one of the critical components of staffs
work every year is arranging the departmental budget as well as the Crime Control
District budget. Mr. Finn advised that going into developing the business plan and the
Board being key stakeholders, it would be important for the Board to have involvement
in the swat analysis. This involvement would be so that the Staff will be able to take the
Board's feedback and incorporate it into the whole department plan to ensure that any
issues that the Board may identify, are included and ultimately worked up to City Council
in the strategic planning process.
Mr. Finn continued with a power point presentation outlining the departmental strategic
business plan and budget process. The Board was asked for their feedback on
departmental strengths, weaknesses, opportunities and threats. Mr. Finn opened up for
additional questions or comments. There were no additional questions or comments from
the Board.
Discussion for a May meeting took place. It was decided not to hold a May meeting.
City of Southlake
Crime Control Prevention District Meeting
04/13/2010
City Council Member and SDCA Board Member, Pamela Muller, wished to inform the
Board of Southlake citizen concerns and questions in regards to the half cent sales tax
and the Crime Control Prevention District Board's decision making process. She would
like the Board to be a part of informing citizens of what this Board is all about. Ms.
Muller advised she is open to the Board's suggestions. Discussion took place.
On behalf of the SDCA, Ms. Muller extended an invitation to all Crime Control Board
members to attend a DPS Appreciation dinner to be held on April, 14 2010
Agenda Item No. 8. Consider: (no items to consider)
Agenda Item No. 9. Adjournment:
Martin Schelling entertained a motion to adjourn.
Motion: Sturtevant
Second: McGuire
Ayes: Sturtevant, McGuire, Williams, Powers, McMillan, Schelling
Nays: None
Approved: 6 -0
Meeting adjourned at 8:31 p.m.
Martin Schelling, President
Melissa Mensch, Secretary