Item 9C
M E M O R A N D U M
July 8, 2008
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Interim Director of Community Services
Award of bid to Robinson Landscape and Construction for the
SUBJECT:
construction of Royal and Annie Smith Park and Liberty Park
at Sheltonwood in the amount of $1,021,343 and approval of
fund reallocation for this purpose
________________________________________________________________
Action Requested:
Award of bid to Robinson Landscape and Construction for
the construction of Royal and Annie Smith Park and Liberty
Park at Sheltonwood in the amount of $1,021,343, and
approval of fund reallocation for this purpose.
Background
Information:
The projects were advertised in accordance with State
bidding requirements on May 11 and May 18, 2008. Bids
were opened in the City Secretary’s office on June 3, 2008,
with six (6) bids received. The lowest bid received for both
projects was from Robinson Landscape & Construction. The
bid received for Royal and Annie Smith Park, including
recommended alternate items, was $316,264. The bid
received for Liberty Park at Sheltonwood, including
recommended alternate items was $715,079. The total
combined bid, less $10,000 savings (via award of both
projects to contractor) is $1,021,343. (See attached Bid
Tabulation)
In addition to the construction cost of $1,021,343, the City
will incur the following costs, totaling $256,001 to complete
both projects.
Royal and Annie Smith Park
Playground Equipment Purchase $57,400
Pavilion Purchase $34,988
Liberty Park at Sheltonwood
Pavilion Purchase $55,408
Arbor Purchase $27,359
Restroom Purchase $63,246
Additional Design Fees $8,000
Asbestos Monitoring & Reporting (Pavilion demo) $3,400
Asbestos Abatement (Pavilion demo) $6,200
Shana Yelverton, City Manager
City Council Meeting Date – July 15, 2008
Page 2 of 6
In addition to these items, the City will also need to acquire
an easement for utilities.
The total cost for the completion of both projects is
$1,277,344. The total approved budget available for both
projects is $989,535. The total budget deficit for both
projects is $287,809.
On June 9, 2008 staff presented the project budget deficit to
Parks Board for their review, discussion and
recommendation. They recommended the reallocation of
additional funding, utilizing the current balance (after Fretwell
purchase) of approximately $316,000 in the approved FY
2008 SPDC Land Acquisition line item to complete both
projects as presented.
On June 17, 2008 staff presented the project budget deficit
to SPDC for their review, discussion and direction. SPDC
recommended the reallocation of additional funding, utilizing
the current balance (after Fretwell purchase) of
approximately $316,000 in the approved FY 2008 SPDC
Land Acquisition line item to complete both projects as
presented.
Financial
Considerations:
Funding in the amount of $989,535 is approved in the FY
2008 SPDC CIP budget for the completion of both projects.
However, the total cost for both projects is $1,277,344.
Additional funding in the amount of approximately $316,000
(after Fretwell purchase) is available in the approved FY
2008 SPDC Land Acquisition line item, and may be allocated
to meet the deficit amount of $287,809 if approved by SPDC
and City Council.
Financial Impact:
Reallocation of funding within the approved FY 2008 SPDC
Capital Improvements budget.
Citizen Input/
Board Review:
Includes the following:
Parks Board discussion and recommendation at their
-
June 9, 2008 meeting
SPDC discussion and recommendation at their June 17,
-
2008 meeting
Parks Board to consider at their July 14, 2008 meeting
-
SPDC to consider at their July 15, 2008 meeting prior to
-
City Council
Shana Yelverton, City Manager
City Council Meeting Date – July 15, 2008
Page 3 of 6
Legal Review:
Not Applicable
Alternatives:
City Council review and approval
City Council decision not to approve
Supporting
Documents:
Supporting documents include:
Robinson Landscape and Construction Bid
-
City Costs
-
Combined Total Project Costs
-
Staff
Recommendation:
Award of bid to Robinson Landscape and Construction for
the construction of Royal and Annie Smith Park and Liberty
Park at Sheltonwood in the amount of $1,021,343, and
approval of fund reallocation for this purpose.
Shana Yelverton, City Manager
City Council Meeting Date – July 15, 2008
Page 4 of 6
Shana Yelverton, City Manager
City Council Meeting Date – July 15, 2008
Page 5 of 6
Shana Yelverton, City Manager
City Council Meeting Date – July 15, 2008
Page 6 of 6