Item 4GM E M O R A N D U M
March 23, 2010
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
Approve renewal of and amendment to contract with American
SUBJECT:
Landscape Systems for landscape maintenance services in
the amount of $95,445
________________________________________________________________
Action Requested:
Approve renewal of and amendment to contract with
American Landscape Systems for landscape maintenance
services in the amount of $95,445.
Background
Information :
The FY 2010 General Fund Operating Budget contains a line
item amount of $259,240 for contract landscape services.
The annual contract for Southlake Town Square and Grand
Avenue public areas, McPherson Park, Summit Park and
Central Park represents a high level of service to all public
areas including mowing, edging, fertilization, aeration,
seasonal color, rye over-seeding, clean-up, irrigation, and
tree, shrub, and groundcover maintenance.
American Landscape Systems of Dallas was originally
awarded the landscape maintenance contract for Town
Square in January of 2002, at which time staff reviewed their
references and visited three sites they maintain. The
contract was re-bid in March 2006 to include Grand Avenue
public areas, McPherson, Summit, and Central Parks.
American Landscape Systems was low bidder ($73,050) and
was awarded the contract which provides the option for four
(4) one-year renewals.
Over the last year, landscape enhancements around Town
Hall and Rustin Park have resulted in an increase in the
amount of seasonal color required for each color change.
There is also a color bed at Summit Park that was not in the
original plans and has not been included in the contract
totals. The additional cost associated with these beds is
$10,395.
The contract landscape maintenance services on the new
DPS headquarters facility will cost an additional $12,000
through December 2010.
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Shana Yelverton, City Manager
City Council Meeting Date – April 6, 2010
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Together, these additions represent an increase of $22,395.
Details of the additional costs for landscape maintenance
services are attached.
American Landscape Systems has expressed a desire to
renew and has not requested an increase in the base
contract amount. This would be the fourth and final possible
renewal option.
Financial
Considerations:
$259,240 is allocated in the FY 2010 General Fund
Operating Budget for contract landscape services.
Strategic Link:
This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service
Deliveryand meets the corporate objectives to Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Improve Performance of Delivery and Operational
Processes,and Invest to Provide and Maintain High Quality
Public Assets.
Citizen Input/
Board Review:
N/A
Legal Review:
The agreement was previously reviewed by the City
Attorney.
Alternatives:
Alternatives Include:
Approval as presented
Approval with input as desired
Decision not to approve
Supporting
Documents:
Supporting documents include the following:
Copy of the renewal letter with American Landscape
Systems
Spreadsheet detailing additional seasonal color costs
Proposal from ALS for DPS HQ services
Staff
Recommendation:
Approve renewal of and amendment to contract with
American Landscape Systems for landscape maintenance
services in the amount of $95,445.
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Shana Yelverton, City Manager
City Council Meeting Date – April 6, 2010
Page 3 of 5
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Shana Yelverton, City Manager
City Council Meeting Date – April 6, 2010
Page 4 of 5
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Shana Yelverton, City Manager
City Council Meeting Date – April 6, 2010
Page 5 of 5
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