Item 4ECITY OF
SOUTHLAKE
MEMORANDUM
(April 6, 2010)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Change Order No. 3 with Quality Excavation, Ltd. for
Unit 1 Reconciliation and Unit 2 Revised Construction Phasing
in the amount of $195,081.13 for the Dove Road Intersection
and Drainage Improvements project
Action
Requested: Approve Change Order No. 3 with Quality Excavation, Ltd. for Unit
1 Reconciliation and Unit 2 Revised Construction Phasing in the
amount of $195,081.13 for the Dove Road Intersection and
Drainage Improvements project.
Background
Information: In May 2009, Quality Excavation, Ltd began construction of the
Dove Road Intersection and Drainage Improvements project. The
project is divided into two units. Unit 1 is comprised of the
roundabout at Dove Road and North Carroll Avenue and the storm
drain and waterline along Dove Road from Carroll Avenue to
Lonesome Dove. Unit 2 is the roundabout at Dove Road and North
White Chapel Blvd.
Change Order No. 3 includes the final reconciliation of
miscellaneous changes during construction for Unit 1 and the
revised construction phasing for Unit 2.
Unit 1 construction changes include the installation of additional rip
rap at the outfall of the storm drain at Dove Creek for protection
again future erosion. The Unit 1 final reconciliation also includes a
change in the quantity for stamped asphalt crosswalks at the
intersection of Dove Road and Carroll Avenue. Unit 1 of the Dove
Road Intersection and Drainage Improvements project is being
closed out early to allow for a landscape contractor to install
irrigation and landscaping for the beautification of the roundabout at
Dove Road and North Carroll Avenue.
The Change Order for Unit 2 is to revise the construction phasing of
the roundabout at Dove Road and North White Chapel Blvd. to
allow North White Chapel to remain open to traffic during
construction. The original phasing plan allowed for the closure of
North White Chapel with detours via North Carroll Avenue to SH114
during construction. The project still includes temporary pavement
across the northeast corner (City property) to detour traffic from
southbound North White Chapel to eastbound Dove Road and from
westbound Dove Road to northbound North White Chapel. Change
Order No. 3 adds 90 calendar days to the original contract time of
380 days for a total of 470 calendar days. The revised completion
date of the project is October 13, 2010.
Financial
Considerations: The total amount of Change Order No. 3 to the existing contract is
$195,081.13. This will increase the construction cost to
$3,432,927.36. The FY 2008, FY 2009, and the FY 2010 Capital
Improvement Program budget previously approved for the project
by the City Council is $4,496,000. Staff recommends that the City
Council approve a transfer to the construction phase budget of
$150,000.00 from previously budgeted unallocated project funds.
The remainder of the change order will be funded from the
construction phase contingency budget.
Staff recommends transferring funding for the construction phase of
the project from the following existing CIP accounts:
502699-598804-00027 $ 150,000.00
Strategic Link: The construction of the roundabouts at the intersections of Dove at
North Carroll Avenue and Dove at North White Chapel Boulevard
and the installation of the box culverts along East Dove Road from
North Carroll Avenue to Lonesome Dove Avenue link to the city's
strategy map relative to the focus areas of Mobility, Infrastructure,
and Performance Management and Service Delivery. The specific
corporate objectives that are met by this construction project
include: Providing high quality customer service; Investing to
provide and maintain high quality public assets; and Providing
travel convenience within city and region.
Citizen Input/
Board Review: None
Legal Review: This is the Change Order form that has been previously reviewed
by the City Attorney.
Alternatives: The City Council may approve Change Order No. 3 or deny it.
Supporting
Documents: Location Map
Change Order No. 3
Project
Schedule: The original contract time is specified at 380 calendar days for
completion of this project from the date of Notice to Proceed.
Change Order No. 3 adds an additional 90 days for a total of 470
calendar days. The revised project completion date is October 13,
2010.
Staff
Recommendation: Approve Change Order No. 3 with Quality Excavation, Ltd. for Unit
1 Reconciliation and Unit 2 Revised Construction Phasing in the
amount of $195,081.13 for the Dove Road Intersection and
Drainage Improvements project.
Staff Contact: Robert H. Price, P.E., Director of Public Works
Gordon J. Mayer, Jr., P.E. Deputy Director of Public Works
Cheryl Taylor, P.E. Civil Engineer
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CHANGE ER No. 3
Dated: April ti. 2010
OWNER'S Project No. 07-030
Project: Dove Road Intersection and Drainage Improvements
OWNER City o Soythlake
Contract for S2,983.435.26 Contract Date: April 22, 2009
To: uality Excavation, LTD.
Contractor
You are directed to make the changes noted below in the subject contract for the dollar amount stated below
including all labor, equipment, materials, overhead, and profit:
Nature of the changes:
Unit IA - Dove/Carroll Roundabout & Waterfine
1.
Item #5
Add 40 ,- 8" PVC DR-18 Waterline ($29.23/L.F.)
$1,169.20
2.
Item #6
Add 135.26 --- 12" PVC DR-18 Waterline ($37.10/L,F.)
$5,018.15
3.
Item 46.1
.Add 120 - 12" Water Line ($58.40/L.F.)
$7,008.00
4.
item 97
Add 40 - 20" Bore & Casing/12" PVC ($229.39/L.F.)
$9,175.60
5.
Item 910
Add 2 -- 8" Gate Valve ($1,032.46/Ea.)
$2,064.92
6.
Item 911
Add I - 12'" Gate Valve ($1,895.07/Ea.)
$1,895.07
7.
Item #13
Delete 2 - 1"' Water Service -Short ($591.36,Ea.)
-$1,182.72
8.
Item 414
Add 5 -- 1" Water Service Connection - Long ($1,065.03/Ea.)
$5,325.15
9.
Item #16
Add 5 -- Water Meter Box ($259.77/Ea.)
$1,298.85
10,
Item 917
Add 4 -- Connect to Existing Water Main (51,552.64/Ea.)
$6,210.56
11.
Item #18
Add 2 - Fire Hydrant ($2,911.23/Ea.)
$5,822.46
12.
Item 919
Add 0.5 - Ductile Iron Fittings ($1,654.85/TON)
$827.43
13.
Item 920
Add 30 -- Trench Safety ($0.94/L.F.)
$28.20
14.
Item #22
Add 2 - Salvage Existing Valve ($210.16/Ea.)
$420.32
15.
item #23
Delete 3 - Salvage Fire Hydrant ($420.3I/Ea.)
-$1,260.93
16.
Item #25
Add 309 - Cement Stabilized Subgrade ($2.82/S.Y.)
$871.38
17,
Item #26
Add 32 - Cement ($131.35/TON)
$4,203.20
18,
Item #28
Add 323 - 2" Type B Asphalt ($9.051S.Y.)
$2,923,15
19.
Item 437
Delete 71 - 6" Walk 6'- 8' Wide ($38.77/S.Y.)
-$2,752.67
20.
Item #39
Add 1.336 - Stamped Asphalt ($16.56/S.F.)
$22,124.16
21.
Item #40
Add 250 -- Sodding ($4.42/S.Y.)
$1,105.00
22.
Item #45
Delete 2 - Ground Box Type C ($662.29/Ea.)
-$1,324.58
23.
Item #62.1
Add 3466 - 4" Solid White Pavement Markings ($0.61/L.F.)
$2,114.26
24.
Item #50
Add 84 -- 6" Solid White Pavement Markings ($0.83/L.F.)
$69.72
25.
Item #51
Add 38 - 8" White Pavement Markings ($1.10/L.F.)
$41.80
26.
Item 952
Add 3265 - 4" Solid yellow Pavement Markings ($0.61 /L.F.)
$1,991.65
27.
Item #53
Add 72 - 24" Solid Yellow Pavement Markings ($7.73/L.F.)
$556.56
28.
Item #54
Add 132 - Ref. Markers Type II -A -A ($3.86/Ea.)
$509.52
29,
Item #55
Add 60 - Ref. Markers Type II-C-R ($3.86/Ea.)
$231.60
30.
Item #56
Add 32 -- Traffic Buttons Type 1-C ($3.861Ea.)
$123.52
31.
Item 957
Add 9013 -- Surface Prep for 4" Markings ($0.11/L.F.)
$991.43
32.
Item 058
Add 231 - Surface Prep for 6" Markings ($0.17/Ea,)
$39.27
33.
Item #59
Add 8 -- Surface Prep for 8" Markings ($0.12/Ea.)
$8,36
34.
Item 460
Add 72 -- Surface Prep for 24" Markings ($1.10/Ea.)
$79.20
35.
Item #61
Add 224 - Surface Prep for RPM Markings ($1.10/Ea.)
$246,40
Page 1 of 3
36.
Item 462.1
37.
Item #64
38.
Item #''65
Add I — 8X8 Tapping Sleeve ($2,825.64/Ea.)
Add 2 Cross Walk Signs ($573.00/Ea.)
Add I Plug Line on Carroll and Re -pour Sidewalk ($2,500/L.S.)
Unit lA Total:
Unit 1B — E. Dove Road Drainage & Paving lmnrovements
I.
Item 921
Delete I -- 5'XY Headwall ($5,022.33/Ea.)
2.
Item #28
Add 322 — Type B Grouted Rip Rap ($98.45/S,Y.}
3.
Item #33
Delete I --- Lower Waterline ($3,196.84/Ea.)
4.
Item ##35
Delete 8 — Adjust Water Valve ($2 10. 1 5/Ea.)
5.
Item 936
Delete 7 — Adjust Fire Hydrant ($596.49/Ea.)
6.
Item 939
Add 204 — 6" Cement Stabilization ($2.82/S,Y.)
7.
Item #40
Add 32.14 — Cement ($131.35/TON)
8.
Item #46
Delete 88 — 6" Asphalt Drive ($26.49/S.Y.)
9.
Item #47
Delete 132 --4" Gravel Parking & Drives ($11.7I/S.Y.)
10.
Item 449
Delete 1 — Pavement Striping/Markers ($110.38/L.S.)
it.
Item #58
Add I -- Remove Lift Station & Plug WL ($4,481.55/L.S.)
12.
Item #59
Add 2 — Junction Box Lid Replacement ($850.. Ea_)
Unit I B Total:
'total (Unit 1A + Unit I B)
Unit 2 — hove Road/White Chapel Blvd. intersection Improvements
Construction Phasing
Additional days to construct roundabout under traffic
Cost includes time, materials and labor
Unit 2 Total:
Total Change Order (Unit 1 + Unit 2)
These changes result in the following adjustment of contract price and contract time:
Contract Price Prior to this Change Order 5 3.237.846.23
Net Increase Resulting from this Change Order 5 191.081.13
Current Contract Price Including this Change Order 3,432,927.36
Page 2 of 3
............... ..........
$2,825.64
$1,146.00
$2,500.00
584,444.83
-$5,022.33
$31,700.90
-$3,196.84
-$1,681.20
-$4,175.43
$575.28
$4,221.59
-$2,331.12
-$1,545.72
-$110.38
$4,481.55
$1.700.00
$86 020.0_0
The above changes are approved:
City of Southlake
City
By:
Title: 11ayor
Date:
Contract Time Prior to this Change 380 calendar days
(Days or Date)
Net Increase Resulting from this Change Order 90 calendar days
(Days)
Current Contract Time Including this Change Order 470 calendar days
(Days or Date)
The above changes are recommended:
City ofSourhlake
C ity
Title: City .En rineer
Date:
2010
City o 'Southlake
City
By:
Title:— Proiect 1fanager
Cityot'Southlake
City
M
Title: Director Public Works
2010
2010
2010
Ouality Excavation, LTD.
Contractor
Date:_ Z(}IO
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