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Item 6C Department of Planning & Development Services S T A F F R E P O R T August 5, 2008 ZA08-049 CASE NO: Specific Use Permit for a Mass Gathering – Bike Rally / Concert PROJECT: REQUEST: Independence Fund, Inc. is requesting approval of a Specific Use Permit for a multi- day special event covering Southlake Town Square, Central Park, and Dragon Stadium to include the following major components: Thursday, September 11, 2008 6:30PM—8:00PM Parade in Southlake Town Square Friday, September 12, 2008 10:00AM—9:00PM Veterans’ Art Exhibit in Central Park Saturday, September 13, 2008 6:30AM—2:00PM “The Patriot Pedal” Bicycle Rally across Southlake, Grapevine, Keller, and Westlake 6:00PM—10:30PM Concert at Dragon Stadium: Gary Sinise and the Lt. Dan Band Additional special events will occur throughout the three days and are detailed in the applicant’s packet attached. Some of these events include:  Blackhawk and Apache helicopter flyover during Southlake Town Square parade  Blackhawk and Apache helicopter landings and displays at Central Market, Dragon Stadium, and Carroll ISD middle and high schools.  9/11 Memorial Candle Service  F-18 flyover at Dragon Stadium concert Below is a table showing the approximate time for the Saturday events: Case No. ZA08-049 6:30 A.M. Bike Rally Registration 8:00 A.M. Bike Rally Begins 1:00 P.M. Bike Rally Concludes 2:00 P.M. Parking Lot Clean Up 6:30 P.M. Stadium Gates Open 7:00 P.M. Opening Entertainment (First Act) 7:35 P.M. Opening Entertainment (Second Act) 8:28 P.M. Military Fly-by (F-18’s) 8:30 P.M. Gary Sinise & Lt. Dan Band Concert 10:30 P.M. Concert Concludes (Clean Up Follows) The Southlake Department of Public Safety (DPS), the Planning & Development Services Department (PDS), Carroll ISD administrators and students, and the Southlake Chamber of Commerce have been in close contact with the organizers for this event. The scope of each organization’s participation, including security, traffic direction, volunteer coordination, and permitting is outlined in the attached event description provided by the applicant. Staff recommends that any approval of this application be subject to the review and appropriate participation by the Department of Public Safety. 1. Conduct public hearing ACTION NEEDED: 2. Consider specific use permit approval ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owners Map (E) Surrounding Property Owners Responses (F) Resolution No. 08-040 STAFF CONTACT: Ken Baker (817)748-8067 Dennis Killough (817)748-8072 Case No. ZA08-049 BACKGROUND INFORMATION OWNERS: SLTS Grand Avenue / Town Square Ventures (Southlake Town Square) City of Southlake (Central Park) Carroll Independent School District (Dragon Stadium) APPLICANT: Independence Fund DPS REVIEW: The Department of Public Safety has reviewed this application and is in discussions with the applicant to have the appropriate number of police and fire personnel on-site for traffic direction, police escort, and other public safety matters. PARKS REVIEW: The Community Services Department has reviewed and approved the use of Central Park and park property within Southlake Town Square for this event. P&Z ACTION: July 17, 2008; Approved (4-0) subject to the staff report presented and appropriate participation from the Department of Public Safety. STAFF COMMENTS: Because of the unique nature and limited scope of this request, no staff review has been generated for this case. Staff recommends that any approval of this application be subject to the review and appropriate participation by the Department of Public Safety. N:\Community Development\MEMO\2008cases\049 - SUP - CISD Independence Weekend Parade\Staff Report\08-049SUP.P&Z 07-17.doc Case No. Attachment A ZA08-049 Page 1 Case No. Attachment B ZA08-049 Page 1 SUPPORT INFORMATION ATTACHMENTS Weekend Overview / Event Packet Parade Detail (Thursday) Bike Rally & Concert Detail (Saturday) Staff Presentation Case No. Attachment C ZA08-049 Page 1 Surrounding Property Owners Independence Weekend – Dragon Stadium Bike Rally and Concert SPO # Owner Zoning Land Use Acreage 1. Paire Construction and Development LLC I1 Industrial 1.58 2. Current Resident I1 Industrial 2.69 3. S.L.J. Continental Plaza LTD I1 Industrial 1.23 4. Beech, Edna E SF1-A Low Density Residential 2.03 5. Kendrick, Micky D Etux Rose M SF1-A Low Density Residential 1.34 6. Thomas Family Partnership Lllp SP2 Industrial 14.56 7. Vario Properties Lp I1 Industrial 3.67 8. Kimball Road Extension Ltd I1 Industrial 3.97 9. Clpf-Heritage One, Lp I1 Industrial 11.20 10. Pearson, Carey Etux Kelly SF1-A Low Density Residential 2.80 11. Pearson, Carey Etux Kelly SF1-A Low Density Residential 2.27 12. Wood, Charles W Etux Margaret SF1-A Low Density Residential 2.45 13. Muller, Richard J SF1-A Low Density Residential 1.94 14. Carroll ISD SP1 Public/Semi-Public 34.30 15. Carroll ISD SP1 Public/Semi-Public 3.53 16. Charleston Court Lp O1 Office Commercial 3.21 17. Morrison, Pamela Etvir Lowell SF1-A Low Density Residential 2.25 18. Johnson, Iva Lee SF1-A Low Density Residential 2.08 19. Sapp, Juanita SF1-A Low Density Residential 0.88 20. Clpf-Heritage Two, Lp I1 Industrial 23.61 21. Kaposta, Louis J Etux America AG Industrial, Public/Semi-Public 3.01 22. City of Grapevine Case No. Attachment D ZA08-049 Page 1 Surrounding Property Owners Independence Weekend Parade – Town Square Veterans Art Exhibit – Central Park Case No. Attachment D ZA08-049 Page 2 SPO # Owner Zoning Land Use Acreage 1. Cencor Realty SP2 Town Center 8.67 2. Southlake, City Of SP2 Town Center 0.78 3 – 6 Cencor Realty SP2 Town Center 7. Slts Grand Avenue Lp DT Town Center 0.19 8 – 16 Town Square Ventures Lp DT Town Center 17—22 Slts Grand Avenue Lp DT Town Center 23. Town Square Ventures Lp DT Town Center 0.67 24. Town Square Ventures Lp DT Town Center 0.48 25 – 29 Slts Grand Avenue Lp DT Town Center 30 – 34 Town Square Ventures Lp DT Town Center 35. Southlake, City Of DT Town Center 0.69 36. Southlake, City Of DT Town Center 0.81 37. Southlake, City Of DT Town Center 0.94 38. Town Square Ventures Lp DT Town Center 2.66 39. United States Postal Service DT Town Center 2.97 40. Southlake, City Of DT Town Center 1.72 41. Southlake, City Of DT Town Center 1.70 42. Hobbs & Curry Family Lp DT Town Center 3.72 43 – 47 Slts Grand Avenue Lp DT Town Center 48. Southlake, City Of DT Town Center 0.34 49 – 62 Slts Grand Avenue Lp DT Town Center 63. Slts Land Lp DT Town Center 13.08 Case No. Attachment D ZA08-049 Page 3 Surrounding Property Owner Responses Independence Weekend Bike Rally & Concert – Dragon Stadium Parade – Town Square Veterans Art Exhibit – Central Park Notices Sent: Eighty-five (85) Responses Received: None (0) Case No. Attachment E ZA08-049 Page 1 RESOLUTION NO. 08-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR THE SOUTHLAKE INDEPENDENCE WEEKEND ON SEPTEMBER 11, 12 AND 13 ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT SOUTHLAKE TOWN SQUARE, DRAGON STADIUM AT 1085 S. KIMBALL AVENUE, AND CENTRAL PARK AT 1401 E. SOUTHLAKE BOULEVARD, 1 BEING LEGALLY DESCRIBED AS LOT 1, BLOCK 1, CARROLL I.S.D. NO. 6 ADDITION; LOT 4, BLOCK 1, SHOPS AT SOUTHLAKE; AND SOUTHLAKE TOWN SQUARE, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. WHEREAS , a Specific Use Permit for a mass gathering event for the Southlake Independence Weekend on September 11, 12, and 13 has been requested by a person or corporation having a proprietary interest in the properties zoned as “DT” Downtown District, “S-P-1” Detailed Site Plan District, and “S-P-2” Generalized Site Plan District; and, WHEREAS , in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City’s Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS , the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for the Southlake Independence Weekend on the property located at Dragon Stadium at 1085 S. Kimball Avenue, Central Park at 1401 E. Southlake Boulevard, and Southlake Town Square; being legally described as Lot 1, Block 1, Carroll I.S.D. No. 6 Addition, Lot 4, Block 1, Shops at Southlake, and Southlake Town Square, additions to the City of Southlake, Tarrant County, Texas, according to the plats recorded in Cabinet ‘A’, Slides 6413, 6414, 12457, 12458, 12459, 10949, 10950, 10951, 10952, 4892, and 4893 Plat Records, Tarrant County, Texas, more fully Case No. Attachment F ZA08-049 Page 1 and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: *** Reserved for any specific conditions set by City Council *** SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS _______ DAY OF _______, 2008. CITY OF SOUTHLAKE By: _________________________________ Andy Wambsganss, Mayor ATTEST: _________________________________ Lori Payne City Secretary Case No. Attachment F ZA08-049 Page 2 EXHIBIT A *** Reserved for the legal description of the subject properties*** Case No. Attachment F ZA08-049 Page 3 EXHIBIT B *** Reserved for the application’s supporting documentation *** Case No. Attachment F ZA08-049 Page 4