2010-03-23
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 4/27/10
1 SOUTHLAKE ARTS COUNCIL MEETING
2 Southlake Town Hall - 3A
3 1400 Main Street
4 Southlake, Texas 76092
5
6 March 23, 2010
7 MINUTES
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9 Arts Council Members Present - Jeff Walter, Chair; Leslie Bartlett, Vice Chair; Jonathan
10 Calvert, Merlene Ingraham, Carol Knox and Terri Messing
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12 Arts Council Members Absent - Karen Chidiac, Deborah Frazier and Fariba Parmer
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14 Staff Members Present - Kerry McGeath, Deputy Director of Community Services; Jim
15 Blagg, Assistant City Manager
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17 Others Present - Jeff Wang, Candidate for City Council
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19 REGULAR SESSION:
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21 Agenda Item No. 1. Call to Order:
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23 Chair Walter called the meeting to order at 6:03 p.m.
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25 REPORTS:
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27 Agenda Item No. 2A. Administrative Comments: Call to Artists Calendar Update
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29 Deputy Director McGeath presented the timeline created by the subcommittee. Mr.
30 Walter would like to invite guests to a full Arts Council session to give advice on making
31 selections during the month of April or May, but before May 25th. There was extensive
32 discussion about the time table. The Arts Council decided:
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34 April 20-21 Subcommittee looks at artists' entries
35 April 27 Meeting starts at 5pm and will include invited guests for selection
36 advice
37 May 25 No meeting
38 June 8 Meeting moved from May 25; final selections will be made
39 July 20 Finalists' works are presented to City Council during work session
40 July 27 Community online input begins
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42 If issues arise, the schedule will be adjusted as needed.
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Southlake Arts Council Meeting Minutes - March 23, 2010 Page 1 of 3
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 4/27/10
1
2 Agenda Item No. 2B. Administrative Comments: Webpage Updates - APEX and other
3 City Partners
4
5 The City will add an introductory page to list and elaborate on City Partners. The
6 Southlake Arts Council page will add goals, mission and listings of projects.
7
8 Agenda Item No. 2C. Administrative Comments: APEX Program Update
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10 Ms. Messing gave an update on the Outdoor Community Concert series. APEX has
11 partnered with Teen Rock Band Project to produce some summer concerts. Teen
12 concerts have some extra parameters that need to be addressed:
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14 1. a place for teens to go that is safe and supervised
15 2. a place for teen bands to perform
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17 The Community Concerts will be free. There are funding issues to be resolved for the
18 other concerts.
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20 Agenda Item No. 2D. Administrative Comments: FWSO Concert Update
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22 The concert has been rescheduled to April 1, 2010 at 7pm at Carroll Senior HS.
23
24 CONSENT AGENDA:
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26 Agenda Item No. 3A. Consent: Approval of minutes from the February 23, 2010
27 Southlake Arts Council meeting
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29 A motion was made, seconded and unanimously approved to accept the minutes for the
30 February 23, 2010 meeting.
31
32 REGULAR AGENDA:
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34 Agenda Item No. 4. Public Forum
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36 Public Forum was opened at 6:20 pm. Mr. Wang introduced himself as a City Council
37 candidate and let the Arts Council know the importance of their work. Public Forum was
38 closed at 6:23 pm.
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40 Agenda Item No. 5A. Consider There were no items for this meeting.
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Southlake Arts Council Meeting Minutes - March 23, 2010 Page 2 of 3
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 4/27/10
1
2 DISCUSSION AGENDA:
3
4 Agenda Item No. 6A. Discussion: Artists Roundtable - Educational program
5 opportunities and working with local organizations that support the Arts
6
7 Planning is underway for budget FY2010-11. The Arts Council discussed getting
8 collaboration from other groups and how to initiate that collaboration.
9
10 Agenda Item No. 6A. Discussion: Community Arts Calendar
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12 Arts Council discussed the scope of the calendar. Mr. Blagg suggested doing some
13 research with the Alliance for Innovation to see what other cities are doing. The KERA
14 website Art&Seek was suggested as another resource.
15
16 Agenda Item No. 7. Adjournment
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18 The next meeting is Tuesday, April 27, 2010 at 5pm. This meeting was adjourned at
19 7:40 p.m.
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24 Jieff A(, air
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26 A t:
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29 j
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31 Kerr 1cGeath, Deputy Dir ctor of Community Services
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33 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
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Southlake Arts Council Meeting Minutes - March 23, 2010 Page 3 of 3
Southlake Arts Council Sign-in Sheet
March 23, 2010 - 6:00 pm - Town Hall Room 3A (3rd Floor)
Members:
Leslie Bartlett (Place 1)
Jon Calvert (Place 3)
Karen Chidiac (Place 5)
Deborah Frazier (Place 7)
Terri Messing (Place 4)
Jeff Walter (Place 6)`
Vacant (Place 2)
Alternates:
h
Merlene Ingraham (Alt 1)
Carol Knox (Alt 2) Z. X_
Fariba Parmer (Alt 3)
Staff:
i
Kerry McGeath
Jim Blagg
Guests: 4/ law=