Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
To: Shana Yelverton, City Manager
From: Jim C. Blagg, Assistant City Manager/Director of Public Safety
Subject: Approve Final Payment to McNally & Associates in the
Amount of $17,826
Action
Requested: Approve Final Payment to McNally & Associates in the
Amount of $17,826
Background
Information: In early January 2008 the City contacted McNally &
Associates and engaged them to review three CID cases that
had been brought to our attention with questions of
impropriety and possible wrong doing.
In February 2008 the City Manager received a report from the
Tarrant County District Attorney regarding a review of
several criminal cases brought to the DA by a group of
Southlake Police Officers, alleging misconduct and possible
criminal activity by a number of individuals in Police Services
including the Chief of Police. The DA's report found no
criminal activity associated with these cases but recommended
further study of the handling of these cases to determine if
there was any policy or procedural issues.
In March of 2008 the City Council approved an additional
agreement with McNally & Associates to "provide an
independent review of the eight cases brought to the DA's
office and to fully evaluate the facts and circumstances of each
case, the decision making process used in resolving those
matters, and to receive and assess information relevant to
morale issues currently impacting the Department." At that
time it was estimated that this review would take
approximately 300 hours to complete. In March alone, the firm
spent over 190 hours on the project interviewing over 35 Police
Officers and visiting in person with the DA's office. From
April through June the firm spent over 250 hours on the
project and we requested they make a presentation to DPS
leadership and employees of the findings. The firm did not
charge any fees for that trip.
Based on Ordinance No. 888, the City Manager has the
authority to authorize a change order up to 25% of the original
contract so long as it does not exceed $50,000. In June we
approved an invoice for an additional $20, 505. The remaining
amount left on the invoice is $17, 826. We are requesting the
Council to approve this final payment because it exceeds the
City Manager's authority.
Financial
Considerations: The City has sufficient funds budgeted for this agreement
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: Do not pay the invoice.
Supporting
Documents: Final Invoice from McNally & Associates
Staff
Recommendation: Approve Final Payment to McNally & Associates in the
Amount of $17,826.
TIM McNALL Y & ASSOCIATES
2233 PEAK PLACE,
THOUSAND OAKS, CALIFORM
TELEPHONE 805 -241 -4888 OR
TAXPAYER ID. NO 392 -50 -1894
June 6th, 2008
CITY OF SOUTHLAKE, TEXAS
1400 MAIN STREET, SUITE 460
SOUTHLAKE, TEXAS 76092.
11 MY111"
ATTN, Mr. Jim'11 Deputy City Manager.
Re. Southlake Pohce Department Review.
10� �a
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This is an invoice for professional consulting services provided to the City in
connection with captioned matter. Per my email dated April 7 we reduced our
hourly rate from $200.00 per hour to $150 per hoar for Mr. Langberg and myself.
Charges set forth below are calculated at the hourly rate of $150 per hour (reduced
per earlier agreement) plus expenses, to include mileage at the rate of S. 55 per mile,
and per diem for meals and miscellaneous at $50.00 per day- per person assigned.
For travel on June 3 and 0% 1 did not charge for services on either day but only
claimed reimbursement for expenses. The charges for the period from April IA thru
June 6th, 2008 are as'follows:`
L MC NALLY SERVICES:
4/1/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report -7 hours $1050.00
4/2/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
4/3/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
4/4/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
4/5/08 Document . review, preparation of interview and incident reports,
and planning and preparation of overall report-4 hours $600.00
4/6/08 Document review, preparation of interview and incident reports,
and planning 'and preparation of overall .report -4 hours $600.00
417108
418108
419108
4/10/08
4114/08
4115108
4/16/08
4117/08
4118/08
4124108
4/25108
4126108
515/08
5/6108
5/7/08
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-9 hours $1350.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-7 hours $1050.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours
$1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report -6.5 hours
$975.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-9 hours
$1350.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8.5 hours
$1275.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours
$1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours
$1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-9 hours
$1350.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours
$1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours
$1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours
$1200.00
Document review, preparation of interview and incident reports,
and planning and preparation of overall report -6.5 hours
$975.00
5/9108 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
5/10108 Document review, preparation of interview and incident reports,
and planning and preparation of overall report -4 hours
$600.00
5/11/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report -6 hours
$900.00
5/12/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-5 hours
$750.00
613108 Travel to Dallas / Southlake, Texas for meeting with local officials
and Southlake Police Officers- NO FEES CHARGED- ONLY
EXPENSES CLAIMED. Dinner Southlake $25.06
$425.42
6/4/08 Southlake, Texas McNally Presentations NO FEES CHARGED -
EXPENSES CLAIMED. One night lodging $224.87; rentatl car $109.95
Parking Burbank Airport $30.00; Shell Gas$11.54; Dinner Airport$24.00
(receipts attached)
Sub -Total TIM Mc NALLY SERVICES = 27 650.42
H. Services and Expenses for Larry Langberg April 1 thru May 31, 2008 are as follows:
4/7 -11/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-2 hours $300.00
4/21 -24/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-4 hours $600.00
4/2508 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-5 hours $750.00
4/26/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-9 hours $1350.00
4/28/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-2 hours $300.00
4/29/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-3 hours $450.00
4/3008 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
5/1/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-2 hours $300.00
5/2/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-8 hours $1200.00
5/3/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-5 hours $750.00
514/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report -6 hours $900.00
5/5/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-2 hours $300.00
5/6/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-6 hours $900.00
5/12/08 Document review, preparation of interview and incident reports,
and planning and preparation of overall report-6 hours $900.00
5/13 -14/08 Organize and prepare report for binding and coordinate binding
2 hours $300.00
Binding expense $137.94
FedEx expense $44.14
Sub -Total Larry Lanebere SERVICES AND EXPENSES = $10,682.08
Total of Invoice For April thru ,Tune 4th 2008 = $38,332.52
Please Make Checks Payable to Tim McNally &Associates
2233 Peak Place,
Thousand Oaks, California 91362.
Payments Are Due Within 30 Days of Invoice Date.
Page 1 of 1
From: Jim Blagg
Sent: Monday, June 30, 2008 19:08 AM
To: Sharen Jackson
Subject: McNally & Asso. /Landberg & Asso.
Tracking: Recipient Delivery Read
Sharen Jackson Delivered: 6/30/2008 11:08 AM Read: 6/30/2008 11:34 AM
Shana Yelverton Delivered: 6/30/2008 11:08 AM
Sharen — the tw0 firms above were involved in the review of the District Attorney's report
related to the eight cases brought to them by our Police Officers. Due to additional interviews
required and due to our need to have additional follow-up with Tim McNally and Larry
Landberg, there is a need to make a change order to both contracts_ McNally & Asso, original
contract was for $49,900. We need to make a change order in the amount of $12,475.00 or
25% of the contract amount making the new contract $62,375. Langber & Asso. original
contract was for $26,661.58. This contract needs be amended in the amount of $6,665 or 25%
of the contract amount making the new contract amount $33,326.58.1 will be sending you an
invoice from both firms shortly. If you need additional information please let me know.
7/1/2008
Name & Address
MCNALLY, TIMOTHY
2233 PEAK PLACE
THOUSAND OAKS
THOUSANDOAKS, CA 91362
US
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Confirmation Number: 3311467528
06/04/08 PAGE 1
DATE
DESCRIPTION
ID
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Hilton
1400 Plaza Place • Southlake, TX 76092
Phone (8 17) 442 -9900 • Fax (817) 442 -9901
06/03/08
GUEST ROOM
KB1
189107
$199.00
www.hilton.00m or 1 800 HILTONS
06/03/08
RM - CITY TAX
KB1
189107
$11.94
Departu Date
06/03/08
RM - STATE TAX
KB1
189107
$13.93
R6 &h Rate
199.00
WILL BE SETTLED TO AX *1 C
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HH# 795179071
GOLD
$224.87
AL :: CX #1009260058
EFFECTIVE BALANCE OF
BONUS AL:`:'
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$0.00
You have earned approxir
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199 miles with Cathay Pa
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To check your earni
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DATE OF CHARGE
FOLfO NO.1CHIICK NO,
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Zip -Out Check -Out
Good Morning! We hope you enjoyed your stay. With Zip -Out Check-Out
AUTHORIZATION
INITIAL
there is no need to stop at the Front Desk to check out.
• Please review this statement. It is a record of your charges as of late last
PURCHASES & SERVICE$
evening.
• For any charges after your account was prepared, you may:
+ pay at the time of purchase.
TAXES
+ charge purchases to your account, then stop by the Front Desk for an
updated statement.
TIPS & M[sC.
+ or request an updated statement be mailed to you within two business days.
TOTAL AMOUNT
If the, statement meets with your approval, simply press the Zip -Out Check -Out
button on your guest room telephone. Your account will be automatically checked
out and you may use this statement as your receipt. .reel Tree to leave your Key(s) PAT MEN l uut, uruN "u"rr
in the room. Please call the Front Desk if you Nish to extend your stay or if you
have any questions about your account.
Y®
Hilton
1400 Plaza Place • Southlake, TX 76092
Phone (8 17) 442 -9900 • Fax (817) 442 -9901
' . '.
Deltas /S011t77ake
Reservations
Town S axe
www.hilton.00m or 1 800 HILTONS
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2321Q2
Arrival Date
06/03/08 8:28PM
Departu Date
06/04/08
Adult/Child
110
R6 &h Rate
199.00
RATE PLAN::` L -DJ
HH# 795179071
GOLD
AL :: CX #1009260058
BONUS AL:`:'
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NO
CHARGES
CREDITS
BALANCE
ADVANTAGE RENT *131
131-8592920-RZ CHECKIN
2424 E 38TH STREET
DALLAS,TX 75261
(972) 574-9202.
Worldwide Reservations
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