Item 4AREGULAR CITY COUNCIL MEETING MINUTES: AUGUST 5, 2008
LOCATION
:1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT
: Mayor Pro Tem John Terrell and Councilmembers Laura K.
Hill, Pamela Muller, Virginia M. Muzyka, and Vernon Stansell.
CITY COUNCIL ABSENT
:Mayor Andy Wambsganss and Deputy Mayor Pro Tem
Gregory Jones.
STAFF PRESENT
:City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Office Assistant
Elsie Rice, Information Systems Supervisor Pam Jordan, Interim Director of Community
Services Chris Tribble, Deputy Director of Community Services Kerry McGeath,
Community Services Coordinator Crystal Shafer, Director of Economic Development
Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Kevin
Hugman, Interim Chief of Police Services Robert Finn, Police Lieutenant Ashleigh
Douglas, Police Officer Andy Anderson, Police Officer Albert Hernandez, Police Officer
Leah Lewis, Interim Fire Captain Bryan Thomas, Director of Planning and Development
Services Ken Baker, Planner II Clayton Comstock, Administrative Secretary Lorrie
Fletcher, Director of Public Works Robert H. Price, Deputy Director of Public Works
Gordon Mayer, Operations Manager Chuck Kendrick, Crew Leader Ryan York,
Equipment Operator Tarlton Plank, City Attorney E. Allen Taylor, and City Secretary Lori
Payne.
WORK SESSION:
Agenda Item No. 1. Call to order. The work session was called to order by Mayor Pro
Tem Terrell at 5:03 p.m.
Agenda Item No. 2. Invocation. Chaplain of the Month, Linda Pallone, gave the
invocation. Mayor Pro Tem Terrell led the pledge of allegiance.
Agenda Item No. 3. Keep Southlake Beautiful presentation to Council. Wendi Carlucci,
from Keep Southlake Beautiful, presented mugs and green reusable bags to Council
and thanked the City’s Green Team for their green initiatives.
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Agenda Item No. 4. County Commissioner Gary Fickes - update on the Texas High
Speed Rail and Transportation Corporation (THSRTC). Commissioner Fickes presented
this item to Council and answered questions.
Agenda Item No. 5. I2ACTion Award Recognition -- FY08Q2, Q3. Director Hugman
presented this item to Council. He recognized those employees who were nominated for
their demonstration of the City Council’s adopted values of Integrity, Innovation,
Accountability, Commitment to Excellence, and Teamwork which form an integral part of
our strategic management system. The eleven employee winners were Ryan York,
Lorrie Fletcher, Albert Hernandez, John Lesinksi, Elsie Rice, Jennifer Tucker, Tarlton
Plank, David Aguayo, Andy Anderson, Leah Lewis and Valerie Potter.
Agenda Item No. 6. Discuss all items on tonight’s meeting agenda. City Council
reviewed the agenda items with city staff. Item 9B and 9C were added to the consent
agenda.
Mayor Pro Tem Terrell closed the work session at 5:52 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session was called to order by Mayor Pro
Tem Terrell at 5:52 p.m.
Agenda Item No. 2A. Executive Session. Mayor Pro Tem Terrell announced City
Council would be going into Executive Session pursuant to the Texas Government
Code Section 551.071, consultation with attorney; 551.072, deliberation regarding real
property; and Section 551.087, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 5:52 p.m. Executive
Session began at 6:20 p.m. Executive Session ended at 7:03 p.m.
Agenda Item No. 2B. Reconvene. Mayor Pro Tem Terrell reconvened the regular
meeting at 7:06 p.m. and asked if any action was necessary from Executive Session.
No action was necessary.
Agenda Item No. 3A. Mayor’s Report. Mayor Pro Tem Terrell announced upcoming
meetings and events.
Agenda Item No. 3B1. City Manager’s Report – Budget 101. City Manager Yelverton
presented this item to Council.
CONSENT AGENDA:
Consent agenda items are considered to be routine by the City
Council and are enacted with one motion. The Mayor read the items into the record.
Agenda Item No. 4A.Approve the minutes from the July 15, 2008, regular City Council
meeting. A presentation was not made on this item. The minutes were approved as
presented.
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Agenda Item No. 4B. Approve renewal of contract with Aetna for employee medical and
dental benefits. A presentation was not made on this item.
Agenda Item No. 4C. Approve support of the Texas High Speed Rail and Transportation
Corporation (THSRTC) and authorize payment of membership dues. A presentation
was not made on this item.
Agenda Item No. 4D. Approve the renewal of a lease agreement for grazing on
approximately 25 acres of undeveloped City property. A presentation was not made on
this item.
Agenda Item No. 9B.Approve Residential Developer Agreement with Keller
Watermere, L.P. for South Village at Watermere, Phase II, a 33.72-acre development
located on the south side of Southlake Boulevard between Pearson Road and Davis
Boulevard. Deputy Director Mayer presented this item to Council during the work
session. As part of Council’s motion, he asked them to include the following items: 1)
deletion of the playground requirement and 2) granting the Park Board the authority to
re-determine the amount of the park dedication fee since it needs to be adjusted.
Agenda Item No. 9C. Authorize City Councilmember Pamela Muller to attend the
International City/County Management Association conference on September 20 - 24,
2008 in Richmond, Virginia for the approximate amount of $1,200. A presentation was
not made on this item.
Motion was made to approve consent agenda items 4A; 4B; 4C; 4D; 9B with the
following stipulations: 1) deletion of the playground requirement and 2) granting the
Park Board the authority to re-determine the amount of the park dedication fee since it
needs to be adjusted; and 9C.
Motion: Muzyka
Second: Stansell
Ayes: Hill, Muller, Muzyka, Terrell, Stansell
Nays: None
Approved: 5-0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum. No one spoke during the public forum.
nd
Agenda Item No. 6A. Ordinance No. 480-VVV, 2 Reading, Amendments to the
Comprehensive Zoning Ordinance No. 480, as amended, for miscellaneous
amendments and corrections. Planner Comstock presented this item to Council. In
accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
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AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
AS IT PERTAINS TO MISCELLANEOUS AMENDMENTS AND CORRECTIONS;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
No one spoke during the public hearing.
Council discussed this item.
nd
Motion was made to approve Ordinance No. 480-VVV, 2 Reading, Amendments to the
Comprehensive Zoning Ordinance No. 480, as amended, for miscellaneous
amendments and corrections but specifically deleting the proposed changes as outlined
in Section 14.5.
Motion: Stansell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Stansell
Nays: None
Approved: 5-0
Agenda Item No. 6B. ZA08-048, Site Plan for Lot 3R1, Block 60, Timarron Addition
located at 600 Zena Rucker Road. Current Zoning: R-PUD – Residential Planned Unit
Development District. SPIN Neighborhood #9E. Director Baker presented this item and
answered Council’s questions. Applicant Kerry Clark, 601 Zena Rucker Road, Suite
101, Southlake, Texas made a presentation and answered Council’s questions.
No one spoke during the public hearing
Council discussed this request.
Motion was made to approve ZA08-048, Site Plan for Lot 3R1, Block 60, Timarron
Addition located at 600 Zena Rucker Road granting the requested variance to the
driveway stacking depth; denying the requested variance for the parking exception;
subject to Site Plan Review Summary No. 3, dated July 29, 2008; and subject to the
recommendations of the Planning and Zoning Commission on July 17, 2008 except as it
related to the parking agreement across the street.
Motion: Stansell
Second: Muzyka
Ayes: Hill, Muller, Muzyka, Terrell, Stansell
Nays: None
Approved: 5-0
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Agenda Item No. 6C. Resolution No. 08-040 (ZA08-049) Specific Use Permit for a Mass
Gathering – Parade/Bike Rally/Concert for Independence Weekend on property located
at Southlake Town Square and at Carroll Dragon Stadium. Current Zoning: DT –
Downtown District and S-P-1 – Detailed Site Plan District. SPIN Neighborhoods #8 and
#7. Planner Comstock presented this item and answered Council’s questions. Director
Blagg and Lieutenant Douglas answered Council’s questions. Applicant Bruce Krieger,
605 Concho Court, Southlake, Texas made a presentation and answered Council’s
questions. In accordance with Section 4.21 of the City Charter, the caption for this item
is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR THE
SOUTHLAKE INDEPENDENCE WEEKEND ON SEPTEMBER 11, 12 AND 13, 2008
ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT
SOUTHLAKE TOWN SQUARE, DRAGON STADIUM AT 1085 S. KIMBALL AVENUE,
AND CENTRAL PARK AT 1401 E. SOUTHLAKE BOULEVARD, 1 BEING LEGALLY
DESCRIBED AS LOT 1, BLOCK 1, CARROLL I.S.D. NO. 6 ADDITION; LOT 4, BLOCK
1, SHOPS AT SOUTHLAKE; AND SOUTHLAKE TOWN SQUARE, MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Resolution No. 08-040 (ZA08-049) Specific Use Permit for
a Mass Gathering – Parade/Bike Rally/Concert for Independence Weekend on property
located at Southlake Town Square and at Carroll Dragon Stadium on the dates of
September 11, 12, and 13, 2008, as presented.
Motion: Stansell
Second: Muller
Ayes: Hill, Muller, Muzyka, Terrell, Stansell
Nays: None
Approved: 5-0
Agenda Item No. 6D. ZA08-054, Revised Site Plan for Rockenbaugh Elementary
School on property located at 301 Byron Nelson Parkway. Current Zoning: R-PUD –
Residential Planned Unit Development District. SPIN Neighborhood #9E. Director Baker
presented this item to Council. Applicants Ronnie Townsend from Rockenbaugh PTO
and Cody Taylor from USA Shade answered Council’s questions.
No one spoke during the public hearing.
Motion was made to approve ZA08-054, Revised Site Plan for Rockenbaugh
Elementary School on property located at 301 Byron Nelson Parkway, as presented.
Motion: Stansell
Second: Muller
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Ayes: Hill, Muller, Muzyka, Terrell, Stansell
Nays: None
Approved: 5-0
st
Agenda Item 7A. Ordinance No. 480-562, 1 Reading (ZA07-148), Zoning Change and
Site Plan for Onsom Medical Offices on property legally described as Tracts 4C1A and
4C2B, Les Ex, A.H. Chivers Survey, Abstract No. 299; and located at 630 East State
Highway 114. Current Zoning: AG Agricultural District. Requested Zoning: S-P-1
Detailed Site Plan District. SPIN Neighborhood #5. Director Baker presented this item to
Council. Applicant Skip Blake with Blake Architects, 1202 South White Chapel
Boulevard, Southlake, Texas and property owner, Dr. Sara Conn, answered Council’s
questions.
Mayor Pro Tem Terrell allowed the public to speak, but no one wished to speak.
st
Motion was made to approve Ordinance No. 480-562, 1 Reading (ZA07-148), Zoning
Change and Site Plan for Onsom Medical Offices granting the uses and regulations
outlined for the S-P-1 District; granting variance for stacking depth; subject to the
recommendations of the Planning and Zoning Commission; subject to Site Plan Review
Summary No. 6, dated July 30, 2008; and asking the developer to bring color boards at
the second reading.
Motion: Stansell
Second: Hill
Ayes: Hill, Muller, Muzyka, Terrell, Stansell
Nays: None
Approved: 5-0
Agenda Item No. 9A. SP08-177, Variance to the Sign Ordinance No. 704, as amended,
to allow light pole banners within Southlake Town Square during Oktoberfest. Director
Baker presented this item to Council. Applicant Allen Smith with the Chamber of
Commerce answered Council’s questions.
Council discussed this request.
Motion was made to approve SP08-177, Variance to the Sign Ordinance No. 704, as
amended, to allow light pole banners within Southlake Town Square during Oktoberfest
allowing the applicant to hang 2’ X 3’ banners that will not include any sponsorship
information on them, will be representative of the material the applicant has provided
tonight, the banners will be placed no sooner than September 29, 2008 and will be
removed by the evening of October 6, 2008, and further stipulating there will be no more
than 18 banners placed inside the boundaries of Grand Avenue and State Street.
Motion: Stansell
Second: Muzyka
Ayes: Hill, Muller, Muzyka, Terrell, Stansell
Nays: None
Approved: 5-0
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Agenda Item No. 10A. Discussion:Extend City business hours and adopt employee
alternate work scheduling. Director Hugman presented this item and answered
Council’s questions. Director Price, Interim Director Tribble and Director Baker
addressed how this change would impact their individual departments. Council
discussed this proposal.
Agenda Item No. 10B. Discussion: Drought Contingency Plan and water conservation.
Director Price presented this item and answered Council’s questions.
Agenda Item No. 11. Meeting adjourned. Mayor Pro Tem Terrell adjourned the meeting
at 10:22 p.m.
*An audio recording of this meeting will be permanently retained in the City
Secretary’s Office.
______________________________
John Terrell
Mayor ProTem
ATTEST:
______________________________
Lori Payne, TRMC
City Secretary
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