Agenda FinalRegular City Council Meeting August 19, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 4:00 p.m.
1. Call to order.
2. Invocation: Linda Pallone, Chaplain of the Month
3. APEX update
4. FY 2009 Budget
5. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2A. Executive Session.
2B. Reconvene / Action necessary from Executive Session.
3A. Mayor’s Report
3B. City Manager’s Report
3C. Library Board Report
3D. Financial Report
CONSENT AGENDA:
4A. Approve the minutes from the August 5, 2008, regular City Council meeting.
4B. Resolution No. 08-041, Call a special local option election for November 4, 2008 to legalize the sale of beer and wine for off-premise consumption only.
4C. Approve final payment to McNally and Assoc. in the amount of $17,826.
4D. Authorize purchase of fuel management system from E.J. Ward in the amount of $83,925.
4E. Resolution No. 08-044, Approve an amendment to TXDOT municipal maintenance agreement for the furnishing, installing, operation and maintenance of red-light cameras at 4 locations
along Southlake Blvd. for the purpose of monitoring compliance with traffic-control signals.
4F. Ordinance No. 941, 1st Reading, Adopt an ordinance to dedicate a public utility easement for public purposes on city-owned property at Bicentennial Park for the construction of a
right-turn deceleration lane along W. Southlake Blvd.
4G. ZA08-060, Preliminary Plat for Lots 2R1, 2R2, 3R1, 4R1, and 4R2, Block 1, Stonebridge Park at 150, 155, 170 and 175 Stonebridge Ln. Current Zoning: S-P-1 and S-P-2. SPIN #15.
4H. ZA08-058, Plat Revision for Lots 2R1, 2R2, 3R1, 4R1, and 4R2, Block 1, Stonebridge Park; being a revision of Lots 2-5, Block 1, Stonebridge Park Addition at 150, 155, 170 and 175
Stonebridge Ln. Current Zoning: S-P-1 and S-P-2. SPIN #15.
4I. Authorize the Mayor to sign all agreements related to the acquisition of the Town Square Parking Garages.
4J. Approve the 2007 Comprehensive Annual Financial Report.
4K. Place a proposal to adopt a tax increase and hold a public hearing on the tax rate on the agenda of the September 2 and 16, 2008, regular City Council meetings.
REGULAR AGEENDA:
5. Public Forum
6A. Adopt the FY 2009 Crime Control and Prevention District Operating Budget and Capital Improvement Program. PUBLIC HEARING
6B. Ordinance No. 480-562, 2nd Reading (ZA07-148), Zoning Change and Site Plan for Onsom Medical Offices on Tracts 4C1A and 4C2B, Les Ex, A.H. Chivers Survey, Abstract No. 299 at 630
E. S.H. 114. Current Zoning: AG. Requested Zoning: S-P-1. SPIN #5. PUBLIC HEARING
6C. Resolution No. 08-042, (ZA08-036), Specific Use Permit for a telecommunications antenna – Verizon Wireless at 2180 and 2190 E. Dove Rd. Current Zoning: C-1 and S-P-2. SPIN #5. PUBLIC
HEARING
6D. Resolution No. 08-043, (ZA08-055), Specific Use Permit for a tent sale – American Backyard at 200 N. Kimball Ave. Current Zoning: C-3. SPIN #8. PUBLIC HEARING
6E. ZA08-061, Revised Site Plan for Watermere at Southlake Clubhouse on Lot 4, Block 1, Watermere Addition at 301 Watermere Dr. Current Zoning: S-P-2. SPIN #15. PUBLIC HEARING
7A. Ordinance No. 480-564, 1st Reading (ZA08-031), Zoning Change and Development Plan for Carillon Southlake at the northeast corner of S.H. 114 and N. White Chapel Blvd. being Tracts
1, 2, 3A, 3A1, 3A3, 3A4, 3A5, 3B, 3B1, and 3B2, Larkin H. Chivers Survey, Abstract No. 300 and Tracts 3 and 4A1, Absolom H. Chivers Survey, Abstract No. 2999, located at 1500 and 1900
N. Carroll Ave., 1801 N. White Chapel Blvd. and 100, 202, 250, 300, 320, and 350 E. S.H. 114. Current Zoning: NR-PUD and C-2. Requested Zoning: ECZ. SPIN #5.
7B. Ordinance No. 480-565, 1st Reading (ZA08-050), Zoning Change and Site Plan for CySolutions Office Complex at 165 S. Kimball Ave. Current Zoning: SF-1A. Requested Zoning: S-P-1.
SPIN #7.
7C. Ordinance No. 480-566, 1st Reading (ZA08-056), Zoning Change and Concept Plan for Lots 9-12, J.H. Childress No. 254 Addition at 3010 Lake Dr. Current Zoning: AG. Requested Zoning:
SF-20B. SPIN #3.
8A. Resolution No. 08-030, Appoint members to the Building Board of Appeals.
8B. Resolution No. 08-031, Appoint members to the Crime Control and Prevention District.
8C. Resolution No. 08-032, Appoint members to the Joint Utilization Committee.
8D. Resolution No. 08-033, Appoint members to the Library Board.
8E. Resolution No. 08-034, Appoint members to the Parks and Recreation Board.
8F. Resolution No. 08-035, Appoint members to the Planning and Zoning Commission.
8G. Resolution No. 08-036, Appoint members to the Senior Advisory Committee.
8H. Resolution No. 08-037, Appoint members to the Southlake Arts Council.
8I. Resolution No. 08-038, Appoint members to the Southlake Parks Development Corporation.
8J. Resolution No. 08-039, Appoint members to the Zoning Board of Adjustment.
9A. Approve a professional services agreement contract with Jacobs Engineering Group for engineering and design of urban design elements for an amount not to exceed $150,000.
10. There are no items on this agenda.
11. Meeting adjourned.
Item 4B Resolution No. 08-041, Call a special local option election for November 4, 2008 to legalize the sale of beer and wine for off-premise consumption only
Resolution No. 08-041
Texas Petition Strategies, Inc. submitted a petition
Higher alcohol content for beer (allowing for malt liquor and ale)
Pre-existing boundaries for the sale of alcohol will not change
Signatures on petition verified
Council shall call election for November 4, 2008
Questions?
Lori Payne
(817) 748-8016
Item 4C Approve Final Payment to McNally & Associates in the Amount of $17,826
Jim C. Blagg
McNally & Associates
Agenda for Presentation:
Review History of Contract
Outline Reasons for Additional Funding
Answer Any Questions
McNally & Associates
In January 2008 City Manager’s Office contacted McNally & Associates to secure their services to review cases brought to our attention by an anonymous letter
In late February City received DA’s report recommending City for possible further review and assessment
In March 2008 the City Council approved an additional agreement with McNally & Asso. in the amount of $49,900
McNally & Associates
Review by McNally was originally estimated to take 300 hours and ultimately took more than 400 hours to complete
Based on Ord. No. 888 a change order was approved in the amount of $20,505 leaving a balance of $17,826
Requesting the City Council approve the final payment of $17,826
Questions?
Jim C. Blagg
817.748.8601
Authorize Purchase of Fuel Management System
Item #4D
Purchase Overview
Authorize purchase in the amount of $83,925 dollars
$70,175 for fuel management system
$13,750 for 50 Passive GPS Devices
Furnish and install an automated fueling system at Public Works and DPS West
Passive GPS system
Purchase costs will be allocated across departments
Fuel Management System Highlights
Automated fueling activity for multiple vehicles
Ability to limit the type and amount of fuel provided based on vehicle or user
Automatic upload of vehicle data
Future integration of vehicle data and Accela Asset Management System
Passive GPS system
Questions?
Sharen Jackson
Director of Finance
817-748-8042
Item 4E
Resolution No. 08-044, Approve an amendment to TxDOT municipal maintenance agreement (Res 08-011) for the furnishing, installing, operation and maintenance of red-light cameras at four
(4) locations along Southlake Blvd., (FM 1709) for the purpose of monitoring compliance with traffic-control signals.
Amendment to TxDOT Municipal Maintenance Agreement
Purpose:
Installation, Maintenance and Operation of Red Light Cameras
Required by TxDOT
Amendment to TxDOT Municipal Maintenance Agreement
Proposed Locations (4)
FM 1709 at Davis Blvd.
FM 1709 at S. Peytonville Ave.
FM 1709 at S. Carroll Ave.
FM 1709 at S. Kimball Ave.
Cameras installed by Red-Flex
Agreement approved Aug, 2007
Proposed Cameras Location Map
Bob Price (817) 748-8097
Questions
Item 4F
Ordinance No. 941, 1st Reading,
Adopt an ordinance to dedicate a Public Utility Easement for Public Use on City owned property at Bicentennial Park for the construction of a right turn deceleration lane along Southlake
Blvd. (FM1709)
Location Map - Bicentennial Park
Location Map – Bicentennial Park
Existing Easement
Council Action Required
Purpose:
City Charter requires ordinance to “Convey, lease or authorize the conveyance or lease of any lands of the city.”
City is conveying property rights to City
Easement Purpose
City to grant a 0.010 acre variable width Public Utility Easement for Public Use
construction of deceleration lane, including any associated utility relocations, as well as an 8’ sidewalk
Public Works Engineering and Community Services staff review
concludes no burden or detrimental encumbrance on the park land
Approve Dedication of Easement
RECOMMENDATION:
Approve Ordinance No. 941 dedicating a Public Utility Easement for Public Use on City owned property at Bicentennial Park for the construction of a right turn deceleration lane along
Southlake Boulevard (FM1709)
Approve Dedication of Easement
Funding:
Cost – County Record Filing Fee
Funding - Public Works/ Administration Budget
Questions?
Bob Price
(817) 748-8097
Item 4F
Ordinance No. 941, 1st Reading,
Adopt an ordinance to dedicate a Public Utility Easement for Public Use on City owned property at Bicentennial Park for the construction of a right turn deceleration lane along Southlake
Blvd. (FM1709)
Location Map - Bicentennial Park
Location Map – Bicentennial Park
Existing Easement
Council Action Required
Purpose:
City Charter requires ordinance to “Convey, lease or authorize the conveyance or lease of any lands of the city.”
City is conveying property rights to City
Easement Purpose
City to grant a 0.010 acre variable width Public Utility Easement for Public Use
construction of deceleration lane, including any associated utility relocations, as well as an 8’ sidewalk
Public Works Engineering and Community Services staff review
concludes no burden or detrimental encumbrance on the park land
Approve Dedication of Easement
RECOMMENDATION:
Approve Ordinance No. 941 dedicating a Public Utility Easement for Public Use on City owned property at Bicentennial Park for the construction of a right turn deceleration lane along
Southlake Boulevard (FM1709)
Approve Dedication of Easement
Funding:
Cost – County Record Filing Fee
Funding - Public Works/ Administration Budget
Questions?
Bob Price
(817) 748-8097
Item 4G ZA08-060 & 4H ZA08-058
Owner: Stonebridge Monticello Pt. LTD
Applicant: Di Sciullo & Terry, Inc.
Request: Approval of a five-lot Preliminary Plat and Plat Revision of 8.96 acres for the development of three general office lots, one lot for the approved Stonebridge Park Cantex
Senior Communities and one open space lot.
Location: 150, 155, 170, and 175 Stonebridge Lane
LOOKING NORTH TOWARD THE PROPERTY
LOOKING EAST TOWARD PROPERTY
LOOKING SOUTH TOWARD THE PROPERTY
LOOKING WEST TOWARD THE PROPERTY
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
CURRENT PLAT OF RECORD (APRIL 1, 1998)
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
PREVIOUSLY APPROVED PLAT (APRIL 18, 2006)
PRELIMINARY PLAT AND PLAT REVISION
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
PRELIMINARY PLAT AND PLAT REVISION
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
APPROVED STONEBRIDGE PARK CONCEPT PLAN
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
APPROVED CANTEX SITE PLAN
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
TREE CONSERVATION PLAN
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
CANTEX TREE CONSERVATION PLAN
Item 4G ZA08-060 – August 7, 2008; Approved (5-0) subject to Plat Review Summary No. 2, dated July 23, 2008.
Item 4H ZA08-058 – August 7, 2008; Approved (5-0) subject to Plat Review Summary No. 2, dated July 23, 2008.
P&Z Action
Questions?
Ken Baker
(817) 748-8067
Richard Schell
(817) 748-8602
Public Works
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
DRAINAGE PLAN
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
GRADING PLAN
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
UTILITY PLAN
Item 4K Proposal to Adopt a Tax Increase and hold a Public Hearing
Proposed Tax Rate
Proposed tax rate is $.462
No change from FY2008
Exceeds effective tax rate $.452968
Exceeds rollback rate $.453811
Truth-in Taxation Requirements
Because tax rate exceeds both the rollback and effective rates, Council must
Vote to place proposal to adopt the “increase” on a future agenda
Hold a public hearing
September 2, 2008
September 16, 2008
(regular City Council meetings)
QUESTIONS?
Sharen Jackson