2010-03-24 *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 March 24, 2010
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8 MINUTES
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12 Library Board Members Present Lori Burr; Brenda Flores; Emily Galpin; Vice Chair;
13 June Koelker, Chair.
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15 Library Board Members Absent Kim Roberts; Wanda Schafer.
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17 Staff Members Present Kerry McGeath, City Librarian; Nancy Roper, Administrative
18 Secretary.
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20 Others Present None.
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22 REGULAR SESSION:
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24 Agenda Item No. 1, Call to Order. Chair June Koelker called the meeting to order at
25 7:11 p.m.
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27 REPORTS:
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29 Agenda Item No. 2A(a) Administrative Comments City Librarian's Report
30 Collaborative efforts with CISD.
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32 Bonnie Wilson, the librarian at the High School, wanted to let Southlake Public Library
33 have access to the high school collection during the summer when it is not in use by the
34 students. Since our Young Adult collection is small, this is a wonderful opportunity for
35 resource sharing. We are working to resolve technical issues to find materials in their
36 catalog and procedures for obtaining and checking out and returning items. We would
37 like to borrow the Bluebonnets from one or more of the elementary schools for use here
38 over the summer.
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40 Agenda Item No. 2A(b) Administrative Comments City Librarian's Report Cultural
41 Pass Update.
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43 The Kimball is now interested in participating in the Cultural Pass. Mr. McGeath visited
44 with the Dallas Symphony Orchestra (DSO) and the Dallas Museum or Art (DMA) which
45 are both interested in participating. The DMA has an app available for iphones for
46 guided tours. They would also be willing to create a special tour for Southlake
Southlake Library Board Meeting Minutes March 24, 2010 Page 1 of 3
*OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 residents. There will be two passes for a family of four that will be checked out for two
2 weeks.
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4 Mr. McGeath will be looking for grant money to obtain book vending machines. He
5 would like to get two of them and locate one at DPS West.
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7 Agenda Item No. 2A(c) Administrative Comments City Librarian's Report Other
8 possible grant opportunities.
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10 Mr. McGeath is looking for other grant opportunities, especially from some of the
11 museums.
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13 Agenda Item No. 2B Administrative Comments. Library Statistics.
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15 There was a 12% increase in circulation over the previous fiscal year. We use to be
16 excited when circulation was over 20,000 items per month. Now we don't have any
17 month under 20,000 items. Traffic is going up because we are more accurately
18 counting. Issued cards have leveled off. Since circulation is going up, we surmise that
19 we are getting more of the right materials. InterLibrary Loan items have increased and
20 volunteer hours remain strong.
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22 International Film Night is Friday night. We anticipate a good crowd.
23
24 CONSIDER:
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26 Agenda Item No. 3A. Approval of Minutes from February 24, 2010 Library Board
27 Meeting.
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29 A motion was made, and seconded to approve the minutes. The minutes were
30 unanimously approved.
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32 REGULAR AGENDA:
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34 Agenda Item No. 4 Public Forum.
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36 Chair Koelker opened the public forum at 7:30 p.m. The Public Forum was closed at
37 7:31 p.m. as there was no one to speak.
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39 Agenda Item No. 5A, Discussion Possible Building Opportunities Facilities Plans.
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41 If we aren't building a new library, then we will get new carpet. The stage in the Library
42 is not ADA compliant, so will have to be removed. Other options are not viable. Ms.
43 Galpin recapped issues raised at the Stakeholder's Meeting. Most attendees had no
44 problem with having a multi purpose facility. Parking would not be an issue at the new
45 facility since there is so much land available. The discussion was more about a campus
46 with distinct facilities close but separated. The consultants have been tasked with
Southlake Library Board Meeting Minutes March 24, 2010 Page 2 of 3
*OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 assessing the costs associated with renovating Gateway Church to fit City needs versus
2 building a multi purpose center from scratch. The Byron Nelson location won't work
3 because the citizens don't want anything else built there. The land will probably
4 become a park. The plan should be done by October 2010 to present to Council. The
5 City survey indicated citizens do not want any additional taxes. Even if the Library
6 moves, Mr. McGeath wants to keep a branch in Town Hall.
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8 Agenda Item No. 5B, Discussion North Texas Regional Library System (NTRLS)
9 Update.
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11 There is nothing to report at this time.
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13 Agenda Item No. 5C, Discussion Friends of the Southlake Library (FOSL) update.
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15 The new treasurer was installed by the FOSL Board at the last meeting. We will ask for
16 $7,500 from FOSL to help fund the Summer Reading Club. These funds will help fund
17 printing brochures, additional performances to relieve overcrowding, and materials for
18 crafts and prizes. FOSL increased funding for DVDs so we can start purchasing Blu-
19 Ray DVDs.
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21 Agenda Item No. 6 Adjournment.
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23 Mrs. Koelker adjourned the meeting at 7:45 pm.
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27 Mrs. Ko r, Chair
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29 Attest:
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33 Kerry McGeath, Deputy Director of Community Services
34 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
35 SECRETARY.
Southlake Library Board Meeting Minutes March 24, 2010 Page 3 of 3