Items 4I-QItems # 4I – 4Q Approve PORC revisions to:
Senior Advisory Commission Bylaws
Southlake Youth Action Commission Bylaws
Park and Recreation Board Bylaws
Matching Funds Policy
Parks Board Absences Policy
Park Use Policy
General Operating Policies for Tennis Courts
Ordinance No. 969, 1st Reading (Ch. 2 of City Code regarding SAC and SYAC)
Ordinance No. 970, 1st Reading (Ch. 12 of City Code regarding Parks and Recreation)
Chris Tribble
Timeline Information
P.O.R.C. Background
November 9, 2004
City Council created Policies and Ordinance Review Committee (P.O.R.C.)
Virginia Muzyka, Carolyn Morris & Greg Jones (CC Members)
Mike Mills, Cara White & Katrina Peebles (PB Members)
Bill Kyle & Cleta Pierce (SAC Members)
Chelsea Payne (SYAC Member)
Director Steve Polasek & Recreation Supt Steve Moore (Staff)
Charge: Review selected Community Services Department policies to update and to reflect the current practices
P.O.R.C. Background
P.O.R.C. reviewed policies and ordinances 2004-2006, including:
SAC Bylaws
Officer elections held following appointment of new members by CC
Officers serve for two year term
Members notify staff of absence from meeting by noon on meeting day
SYAC Bylaws
Members notify staff of absence from meeting by noon on meeting day
Added Senior High Representative Officer
Park and Recreation Board Bylaws
Minor Grammar and Housekeeping changes to reflect Board’s practices
Matching Funds Policy
Minor grammar and housekeeping changes to reflect Department’s practices
Changed Dept name listed from PARD to CS Dept
P.O.R.C. Background
Parks Board Absences Policy
Removed language requiring a reason for absence
Increased number of unexcused absences from 2 to 3
Park Use Policy
Updated Council approved Park Hours
Removed specific department procedural language
Minor grammar and housekeeping changes to reflect department and legal practices
General Operating Policies of Tennis Courts
Minor grammar and housekeeping changes to reflect Department’s practices
P.O.R.C. Background (cont.)
Ordinance No. 969, 1st Reading (Chapter 2 of the City Code regarding SAC and SYAC)
Sec. 2-222: Changed authority to remove members from City Manager to City Council
Secs. 2-216, 2-217, 2-219, 2-220, 2-221, 2-223, 2-241, 2-242, 2-243, and 2-244: Minor grammar and housekeeping changes to reflect board and legal practices
Ordinance No. 970, 1st Reading (Chapter 12 of the City Code regarding Parks and Recreation)
Sec. 12-33: Changed authority to grant variances to CS Director instead of City Manager.
Secs. 12-31, 12-32, and 12-79: Made minor grammar and “housekeeping” changes.
Deleted sections referencing Speed Limits in City Parks, Youth Park Board, and After School Recreation Programs.
P.O.R.C. Background (cont.)
P.O.R.C. forwarded it’s recommended revisions to the City Attorney
City Attorney reviewed and recommended approval of the revisions
All revisions have been implemented
P.O.R.C. – Final Step
Park Board recommended (9-0) to approve the P.O.R.C. revisions at their January 11, 2010 & February 8, 2010 meetings.
SPDC recommended (5-0) to approve the P.O.R.C. revisions at their February 16, 2010 meeting.
SAC recommended (8-0) to approve the P.O.R.C. revisions at their January 12, 2010 meeting.
SYAC recommended (7-0) to approve the P.O.R.C. revisions at their January 6, 2010 meeting.
Final step to complete the P.O.R.C assignment is City Council approval of the recommended revisions
Future Revisions…Similar to how the recent Park Naming and Park Hours revisions were handled, the CS Dept will continually update the policies and ordinances that affect the Department
as necessary.
Questions?
Chris Tribble
(817) 748-8021