Item 6BItem 6.B Oktoberfest Event
Community Events
Participation Agreement
Jill Cherry
Marketing & Tourism Coordinator
Economic Development Department
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Introduction
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Community Event Participation Policy
Approved by City Council on October 21, 2008
Established criteria to evaluate applications for City participation in community events
$50,000 was budgeted
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Oktoberfest Event
Application: Southlake Chamber of Commerce
October 1st-3rd, 2010 in Southlake Town Square.
Oktoberfest is a three day arts and crafts festival coordinated by the Southlake Chamber of Commerce.
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Oktoberfest Event
The application identifies the staffing and equipment necessary to support the event.
The costs for staff & advertising efforts have been estimated and included in the totals.
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Oktoberfest Event
Southlake Chamber of Commerce will be required to provide a 50/50 match of contributions by the City.
Request will be based on actual costs incurred, not to exceed $10,000.00 which is 50% of the estimated cost of $20,000.00.
Responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event.
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Oktoberfest Event
In accordance with the Council adopted Community Event Participation Policy
Staff recommends approval of the Participation Agreement with the Southlake Chamber of Commerce for the 2010 Oktoberfest event, not to exceed $10,000.00 which is 50% of the estimated
cost of $20,000.00.
Questions?
Jill Cherry
(817) 748-8652