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Item 4TItem 4T Art in the Square Event Community Events Participation Agreement Jill Cherry Marketing & Tourism Coordinator Economic Development Department City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. Fulfill Our Mission Live Our Core Values Promote Learning and Growth Provide Financial Stewardship Serve Our Customers Manage the Business Safety and Security Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork Infrastructure Quality Development Mobility Performance Management and Service Delivery Partnerships and Volunteerism 3 Community Event Participation Policy Approved by City Council on October 21, 2008 Established criteria to evaluate applications for city participation in community events $50,000 was budgeted 4 Art in the Square Event Application: Southlake Women’s Club Event Date: April 23, 2010 - April 25, 2010 in Southlake Town Square & Rustin Pavilion. Art in the Square is a three day annual fundraising event with proceeds designated for various local charities. 5 Art in the Square Event The application identifies the staffing and equipment necessary to support the event. The costs for all other staff have been estimated and included in the totals. 6 Art in the Square Event Southlake Women’s Club will be required to provide a 50/50 match of contributions by the City. Request will be based on actual costs incurred, not to exceed $10,000.00 which is 50% of the estimated cost of $20,000.00. Responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event. 7 Art in the Square Event In accordance with the Council adopted Community Event Participation Policy Staff recommends approval of the Participation Agreement with the Southlake Women’s Club for the Art in the Square 2010 event, not to exceed $10,000.00 which is 50% of the estimated cost of $20,000.00. Questions? Jill Cherry (817) 748-8652