Item 4TItem 4T Art in the Square Event
Community Events
Participation Agreement
Jill Cherry
Marketing & Tourism Coordinator
Economic Development Department
City of Southlake Strategy Map
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unrivaled quality in everything that we do.
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and Volunteerism
3
Community Event Participation Policy
Approved by City Council on October 21, 2008
Established criteria to evaluate applications for city participation in community events
$50,000 was budgeted
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Art in the Square Event
Application: Southlake Women’s Club
Event Date: April 23, 2010 - April 25, 2010 in Southlake Town Square & Rustin Pavilion.
Art in the Square is a three day annual fundraising event with proceeds designated for various local charities.
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Art in the Square Event
The application identifies the staffing and equipment necessary to support the event.
The costs for all other staff have been estimated and included in the totals.
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Art in the Square Event
Southlake Women’s Club will be required to provide a 50/50 match of contributions by the City.
Request will be based on actual costs incurred, not to exceed $10,000.00 which is 50% of the estimated cost of $20,000.00.
Responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event.
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Art in the Square Event
In accordance with the Council adopted Community Event Participation Policy
Staff recommends approval of the Participation Agreement with the Southlake Women’s Club for the Art in the Square 2010 event, not to exceed $10,000.00 which is 50% of the estimated
cost of $20,000.00.
Questions?
Jill Cherry
(817) 748-8652