Item 4MM E M O R A N D U M
February 10, 2010
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
Approve the Policy Ordinance Review Committee (P.O.R.C.)
SUBJECT:
revisions to the Parks and Recreation Board
Absence Policy.
Action Requested:
City Council approval of the Policy Ordinance Review
Committee (P.O.R.C.) revisions to the Parks and Recreation
BoardAbsence Policy.
Background
Information:
The current Absence Policy was adopted by the City on July
12, 2004.
On November 9, 2004, city council appointed a Policies and
Ordinance Review Committee (P.O.R.C.) to review policies
and ordinances that influence the operations of the
Community Services Department. The committee consisted
of Council members Virginia Muzyka, Carolyn Morris, and
Greg Jones; then Park Board members Katrina Peebles,
Mike Mills and Cara White; Senior Advisory Commission
members Bill Kyle and Cleta Pierce; SYAC representative
Chelsea Payne and city staff members Steve Polasek and
Steve Moore.
P.O.R.C. reviewed the Parks and Recreation Board Absence
Policy and made the following revisions:
- Removed language requiring a reason for absence
- Increased number of unexcused absences from 2 to 3
The proposed revisions have been reviewed and approved
by the City Attorney.
The Parks Board recommended approval (9-0) of the
P.O.R.C. recommendations to the Absence Policy at their
February 08, 2010 meeting.
Financial
Considerations:
N/A
Item 4M -
1
Shana Yelverton, City Manager
Meeting Date – March 02, 2010
Page 2 of 2
Strategic Link:
This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service
Deliveryand meets the corporate objective to Actively
Promote Opportunities for Partnerships and Volunteer
Involvement.
Citizen Input/
Board Review:
The Policy and Ordinance Review Committee reviewed and
forwarded revisions to the City Attorney for approval.
Parks Board approved (9-0) the recommendations to the
Absence Policy at their February 8, 2010 meeting.
Legal Review:
City attorney reviewed and recommended changes. All
changes were implemented.
Alternatives:
Alternatives include:
City Council approval as presented
City Council approval with input as desired
City Council decision not to approve
Supporting
Documents:
Copy of revised Absence Policy.
Staff
Recommendation:
City Council approval of the Policy Ordinance Review
Committee (P.O.R.C.) revisions to the Parks and Recreation
BoardAbsence Policy.
Item 4M -
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Community Services Department
Policies and Procedures Manual
Policy: Absence Policy for Parks and Recreation Board
Source: Parks and Recreation Board
Category: Administrative
Statement of Purpose
The purpose of this policy is to provide a mechanism for the consideration of absences of
Parks and Recreation Board members from regular or special Park Board meetings.
Procedure
I. Members not planning to attend a regular meeting or special meeting shall notify the
Director of Community Services or designated staff or the Chair of the Board by 12:00
noon of the meeting day.
II. The Parks and Recreation Board shall routinely include an item on the Parks and
Recreation Board meeting agenda to consider whether to excuse Parks and Recreation
Board members for failure to attend meetings.
Any member with unexcused absences from three (3) consecutive regular meetings or
III.
not exhibiting interest in the work of the Board shall be reported to the City Council
which may, at its discretion, remove the Board member and appoint a replacement.
Approval Date: July 12, 2004 Approved by: Parks and Recreation Board
Approved by:
1. Amendment Date
Approved by:
2. Amendment Date
Community Services - Absence Policy for Parks and Recreation Board Page 1 of 1
1/26/2010