Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
(March 2, 2010)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve an interlocal agreement with Tarrant County for the
reconstruction of North Carroll Avenue from SH 114 to Dove
Rd.
Action
Requested: Approve an interlocal agreement with Tarrant County for the
reconstruction of North Carroll Avenue from SH 114 to Dove Rd.
Background
Information: City staff and Tarrant County representatives have agreed in
principle to the County reconstructing N. Carroll Ave. from SH 114
to the Dove Rd. roundabout (approximately 6,100 linear feet). This
project will consist of pulverizing the existing road surface to
prepare the subgrade for the placement of a 2 -inch asphalt driving
surface.
The City of Southlake will pay for the materials while Tarrant
County will provide the labor and equipment as has been done on
previous projects. Tarrant County has performed similar projects in
the past such as Continental, N. & S. Peytonville, Pearson, T.W.
King, Shady Oaks, Randol Mill (portion) and Florence, Dove Road
and N. White Chapel.
Tarrant County has agreed to perform the work and has prepared
the attached agreement for the City to execute.
Financial
Considerations: The estimated cost of the materials is approximately $180,000.
Funding is available in CIP Fund for this project.
Strategic Link: The proposed project links to the city's strategy map relative to
focus areas of Mobility and Infrastructure. The specific corporate
objectives that are met by this project is to provide travel
convenience throughout the city and region and to collaborate with
select partners to implement service solutions.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny this agreement.
Supporting
Documents: Interlocal agreement with Tarrant County
Staff
Recommendation: Approve the interlocal agreement with Tarrant County.
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works - Operations
THE STATE OF TEXAS
COUNTY OF TARRANT
INTERLOCAL AGREEMENT
BACKGROUND
This Interlocal A is between Count of Tarrant ("COUNTY"), and
the Cit of Southlake ( "CITY"),
Sections 791.001 — 791.029 of the Texas Government Code provide le
authorit for this A
Durin the performance of the g overnmental functions and the pa
for the performance of those g overnmental functions the parties will make the
performance and pa from current revenues le available to that part
and
The Commissioners Court of the COUNTY and the Cit Council of the
CITY each find-
a. This A serves the common interest of both parties
b. This A will benefit the public
C. The division of costs fairl compensates both parties to this
A and
d. The CITY and COUNTY have authorized their representative to
si this A
The Parties therefore a as follows:
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
COUNTY will furnish the labor and e for the followin project:
North Carroll Avenue: COUNTY will reclaim and rec existin roadbed
materials, incorporate a stabilization a of the CITY'S choice, re- and
place a new two inch HMAC surface on North Carroll Avenue from the service
road at S 114 to Dove Road.
2. CITY RESPONSIBILITY
2.1 The CITY will provide Purchase Orders for the materials used
on the project. The COUNTY will invoice the CITY for the
materials it supplies,
2.2 The CITY a to provide water and a h meter for this
pro and ad all man h,olles/va Ives in the pro area,
2.3 The CITY will furnish necessary traffic controls including Type A
barricades to redirect traffic flow to alternate lanes during the
construction phase of the project,
2.4 The CITY will provide temporary driving lane markings
2.5 The CITY will furnish e site for dumping waste materials generated
during this project and a staging area for equipment and truoks
2.6 The CITY will furnish all rights of way, plan specifications and
engineering drawings ifnsquired�
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and re all materials provided for this
pro
COUNTY will keep CITY informed of any new developments, problems orissues
that arise during the project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY within 30 days of project completion.
Upon expiration of 30 days after project completion, the CITY becomes
responsible for maintenance of the pro
4. NO WAIVER OF IMMUNITY
This agreement does not waive COUNTY rights under a legal theory of sovereign
inlrnunh». This agmsennerd does not waive CITY rights under a legal theory of
soverei immunit
5. OPTIONAL SERVICES
5.1 If requested h« CITY, the COUNTY may apply permanent s1hping�
5.2 If necessary, COUNTY may furnish flag perSOnS�
5.3 If required, the CITY will pay for engineering sen/imas, storm water
run-off plans, and continuation of services and plan.
6. TIME PERIOD FOR COMPLETION
CITY will give the COUNTY notice 10 proceed a1 the appropriate time. However,
COUNTY is under no dut to commence construction at an particular time.
7. lFr,.RD PARTY
The parties donot enter into this contract top�roteot any specific third party. The
intent of this contract excludes the idea of o suit by e third pedv beneficiary. The
parties to this agreement do not consent to the waiver of sovereign irnrnunh«
under Texas law to the extent an part ma have immunit under Texas law.
1)
8. JOINT VENTURE & AGENCY
The relationship between the parties to this contract does not create a
partnership or joint venture between the parties. This a does not
appoint an part as a for the other part
9. EFFECTIVE DATE
This a becomes effective when si b the last part whose si
makes the a full executed.
CITY OF SOUTHLAKE
Date:
Attest:
APPROVED AS TO FORM
COUNTY OF TARRANT
B. Glen Whitle Count Jud
Date:
Gar Fickes, Commissioner Pct 3
Date:
Attest:
APPROVED AS TO FORM AND
LEGALITY
CITY ATTORNEY
ASSISTANT DISTRICT ATTORNEY