2010-02-24
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
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6 February 24, 2010
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8 MINUTES
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12 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; June Koelker,
13 Chair; Kim Roberts; Wanda Schafer.
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15 Library Board Members Absent - Emily Galpin.
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17 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
18 Secretary.
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20 Others Present - Al Morin, Candidate for City Council.
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22 REGULAR SESSION:
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24 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
25 7:03 p.m.
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27 REPORTS:
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29 Agenda Item No 2A(a) - Administrative Comments - City Librarian's Report - Sabre
30 Case Study.
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32 Mr. McGeath thanked Mrs. Koelker for giving the book talk at Watermere with Ms.
33 Pfledderer every month. The citizens are excited by the event and look forward to it.
34 The virtual branches at Watermere will be opening in March at the assisted living and
35 independent living areas. Ms. Pfledderer and Mr. McGeath met with Mr. Ephraim,
36 former Southlake Public Library employee, to learn how to set up the catalog. Each
37 virtual branch has a distinctive catalog based on the needs of the branch.
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39 The SABRE virtual branch has been selected as a case study for the Alliance for
40 Government Innovation meeting in July in Las Vegas. Mr. McGeath will be presenting
41 the information as one of sixteen studies chosen nationally. The Alliance is affiliated
42 with the International City Managers Association and this is the annual meeting. We
43 have been entered to win an award at the conference.
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Southlake Library Board Meeting Minutes - February 24, 2010 Page 1 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 Agenda Item No. 2A(b) - Administrative Comments - City Librarian's Report - Cultural
2 Pass Update.
3
4 Mr. McGeath is meeting with area museums, zoos, etc. to develop a metro cultural pass
5 for a family of four that can be checked out from the Library for two weeks. Once he
6 gets five entities to agree, the pass will be created. There will be two passes only so as
7 not to inundate participating sponsors. The sponsors will also be coming to the Library
8 to present programs.
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10 Agenda Item No. 2A(c) - Administrative Comments - City Librarian's Report - New
11 Drop Box location.
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13 We have added a material return box in the Lobby of DPS West. The Lobby is open
14 24/7 so materials can be returned at any time. Materials will be collected during the
15 scheduled virtual branch runs.
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17 Agenda Item No 2A(d) - Administrative Comments - City Librarian's Report - City
18 Survey.
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20 The Library did well in the City Survey. The Library has an 89% rate for important and
21 somewhat important departments within the City. 49% of the participants have had
22 contact with someone in the Library and 96% of the contact was not the result of a
23 problem. Mr. McGeath reports that 70% of the population has library cards. Some of
24 the comments were that a better library is needed. Based on the satisfaction rating, this
25 means to Mr. McGeath that we need a bigger library with better parking. Another
26 comment mentioned that we never have any best sellers. We have more best sellers
27 than any other library, but they are all checked out. We will provide better marketing to
28 help customers take advantage of the hold option. We will provide signage on the
29 shelves, the cable channel, the plasma screens and the web page to promote the hold
30 process. Mr. McGeath discussed some of the limitations we have had to impose for
31 notary services due to unprecedented demand for more complicated transactions.
32 Because of a misperception by a customer, Mr. McGeath is holding individual meetings
33 with staff to coach everyone on presentation of services.
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35 Agenda Item No 2B - Administrative Comments. - Library Statistics.
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37 Mr. McGeath discussed the statistics and how the Library is doing compared to previous
38 time periods. We saw a 2% increase in circulation statistics for January. We have
39 circulated more materials in the first four months of this fiscal year than we did the entire
40 fiscal year five years ago. We had 12,000 people come through the Library in the
41 month of January. We have had over 1,000 volunteer hours in the first four months.
42 We had 73 Interlibrary Loans in January.
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Southlake Library Board Meeting Minutes - February 24, 2010 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 CONSIDER:
2
3 Agenda Item No. 3A. - Approval of Minutes from January 27, 2010 Library Board
4 Meeting.
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6 A motion was made, and seconded to approve the minutes. The minutes were
7 unanimously approved.
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9 REGULAR AGENDA:
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11 Agenda Item No. 4 - Public Forum.
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13 Chair Koelker opened the public forum at 7:23 p.m. Mr. Morin introduced himself a
14 candidate for City Council for Place 4. He wanted to observe the Boards and Councils
15 in action. There was discussion of a new library and multipurpose facility. A free
16 standing building requires the capitol to build it and the ongoing operating costs. Online
17 services were discussed and their impact on the reading of physical books. Mrs.
18 Koelker found that online services were additive not subtractive. The Library programs
19 were discussed. Mrs. Koelker also mentioned that individual students studying needed
20 more room because of all the equipment they now use. The Public Forum was closed
21 at 7:33 p.m.
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23 Agenda Item No 5A Discussion - Possible Building Opportunities & Facilities Plans.
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25 On Tuesday, March 2nd at 10 a.m. a stakeholder's meeting is scheduled to discuss
26 needs. The five year Library plan will be discussed after the stakeholder's meeting.
27 Surveys will be constructed to assess what the citizens' see as perception of needs.
28 Mr. McGeath is on another panel holding community needs' meetings. There are about
29 twenty-five meetings scheduled to cover all segments of the population.
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31 Agenda Item No 513, Discussion - North Texas Regional Library System (NTRLS)
32 Update.
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34 Mr. McGeath is on the Systems Planning Group which met last week to discuss what
35 their service plans will be. They are focused on using the Texas Workforce
36 Commission and on literacy, which are not big issues in Southlake. Mr. McGeath noted
37 that in the overall Tarrant County community, the Library System is trying to help
38 citizens help themselves, which is what a Library is all about.
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40 Mr. McGeath is the Chair of the Library Systems Act Board, a State Library Board,
41 which determines what requirements a library needs to meet to be accredited. To be
42 accredited in the State, the director has to be full time and focused on the Library.
43 Someone informed the State Librarian that Mr. McGeath did not work full time in the
44 Library. Because he is the Chair of the Library Systems Act Board, he then had to
45 provide her with documentation that he does work forty hours for the Library and an
Southiake Library Board Meeting Minutes - February 24, 2010 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 additional twenty hours per week on City projects as Deputy Director of Community
2 Services. Some of the accreditations standards are outdated and need to be modified.
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4 Agenda Item No. 5C, Discussion - Friends of the Southlake Library (FOSL) update.
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6 FOSL has a new treasurer that will be officially installed by the FOSL Board at the next
7 meeting. We will ask for about $6,000 from them for the Summer Reading Club.
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9 Agenda Item No. 6 - Adjournment.
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11 Mrs. Koelker adjourned the meeting at 7:50 pm.
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15 Mrs "Iker, Chair
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17 Attest:
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20 Kerry McGeath, Deputy Director of Community Services
21 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
22 SECRETARY.
Southlake Library Board Meeting Minutes - February 24, 2010 Page 4 of 4