Item 4MM E M O R A N D U M
(February 10, 2010)
To:
Shana Yelverton, City Manager
From:
Dale Dean, Director of Information Technology
Subject:
Consent agenda item 4M - Approve purchase of software licenses to
Microsoft Corporation in the amount of $99,618.54
Action
Requested:
Approve purchase of software licenses to Microsoft
Corporation in the amount of $99,618.54
Background
Information:
The City of Southlake entered into a 3 year contract with
Microsoft Corporation beginning on January 30, 2008
pertaining to current and future purchases of system and
application software. The Enterprise Agreement (EA)
consists of reduced license cost, upgrade rights to new
versions, training vouchers, and home use product licenses.
The City is required to pay Microsoft Corporation annually for
all software that has been installed on any City device which
does not have an associated valid software license.
Financial
Considerations:
Total expenditure of $99,618.54 is within the budgeted
amount of $117,000 (General Fund).
Strategic Link:
B6 – “Optimize Use of Technology” – enables the IT
department to maintain supportable systems and services
F4 – “Establish and maintain effective internal controls” –
ensures license compliancy with Microsoft Corporation.
Citizen Input/
Board Review:
Not Applicable
Legal Review:
Contract was initially signed by Assistant City Manager Jim
Blagg on January 30, 2008.
Alternatives:
1) Approve as proposed. We are required by contract to pay
for all software installed on City devices.
Supporting
Documents:
Microsoft Corporation Enterprise Agreement is available for
review in Laserfiche.
Staff
Recommendation:
Approve item as proposed