Loading...
FINAL AgendaREGULAR CITY COUNCIL MEETING November 6, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 p.m. – Executive Conference Room 1. Call to order. 2. Invocation: Linda Pallone, Chaplain of the Month 3. Discuss final design alternatives for the City of Southlake logo. Discuss all items on tonight’s agenda. REGULAR SESSION: 6:00 p.m. or immediately following the work session 1. Call to Order 2A. Executive Session 2B. Reconvene / Action necessary from Executive Session (In the Council Chambers) 3A. Mayor’s Report 1. Southlake Citizen’s Survey 3B. City Manager’s Report CONSENT AGENDA: 4A. Approve the minutes from the October 16, 2007, regular City Council meeting. 4B. Authorize the purchase of a Type I ambulance from Frazer from the HGAC cooperative bidding program for an amount not to exceed $155,000. 4C. Approve a professional services contract with Schrickel, Rollins, and Assoc. for the engineering and design of Ph. I of Bicentennial Park, for an amount not to exceed $1,150,000, with a 4.3% ($50,000) contingency for not to exceed a total of $1,200,000. 4D. Approve an SPDC Matching Funds request in the amount of $3,669 from the Oak Pointe HOA for the purchase and installation of a pond aerator at Oak Pointe Park. 4E. Approve a 60-month fixed rate agreement with TXU Energy for the supply of electricity. 4F. Authorize a scope of service agreement with the Southlake Chamber of Commerce for 2007-2008. 4G. Approve a personal services agreement with Bill Marquis for the reconstruction of the log cabin on the hill in Bicentennial Park for $97,000. 4H. ZA07-110, Site Plan for Lots 1R1, 1R2, 2R1, 2R2, and 2R3, Block 3, Cornerstone Business Park Addition on Lots 1 and 2R, Block 3, Cornerstone Business Park Addition at 500 and 510 Silicon Dr. Current Zoning: O-1. SPIN #7. THIS ITEM HAS BEEN WITHDRAWN BY THE APPLICANT. 4I. ZA07-118, Plat Revision for Lots 3R3R1 & 3R3R2, Block 1, Steward Addition, being a replat of property currently described as Lot 3R3, Block 1, Steward Addition at 551 E. Dove Rd. Current Zoning: SF-1A. SPIN #5. THIS ITEM HAS BEEN WITHDRAWN BY THE APPLICANT. 4J. Ordinance No. 480-492, 1st Reading (ZA06-045), Zoning Change on a portion of Lot 1, Block 1, Arnold Estates. The property is at 1275 Shady Oaks Dr. with access through 520 W. Highland St. Current Zoning: RE. Requested Zoning: SF-1A. SPIN #11. THIS ITEM HAS BEEN TABLED TO THE NOVEMBER 20, 2007, CITY COUNCIL MEETING. 4K. Ordinance No. 480-534, 2nd Reading (ZA07-063), Zoning Change and Development Plan for Winfield Estates on Tracts 1, 1C and 1C1, A.H. Chivers Survey, Abstract No. 299 at 2210 N. Carroll Ave., 1155 E. Dove Rd., and 1107 E. Dove Rd. Current Zoning: C-2 and AG. Requested Zoning: R-PUD. SPIN #5. THIS ITEM HAS BEEN TABLED AND THE PUBLIC HEARING WILL BE CONTINUED TO THE NOVEMBER 20, 2007, CITY COUNCIL MEETING. REGULAR AGENDA: Public Forum. 6A. Resolution No. 07-048, Approve the 2007 City of Southlake Sidewalk Plan, an element of the City of Southlake Comprehensive Master Plan, the Southlake 2025 Plan. PUBLIC HEARING 6B. Ordinance No. 919, 1st Reading, Providing for the taxation of goods-in-transit exempt under section 11.253 of the tax code; providing a repealer clause; providing a severability clause; and declaring an emergency. PUBLIC HEARING 7A. Ordinance No. 480-535, 1st Reading (ZA07-108), Zoning Change and Concept Plan/Site Plan for Calloway’s Nursery on Lots 12 – 14, O.W. Knight No. 899 Addition at 100 Parkwood Dr., 200 Parkwood Dr., and 300 Parkwood Dr. Current Zoning: S-P-2. Requested Zoning: S-P-2. SPIN #9w. 7B. Ordinance No. 480-471a, 1st Reading (ZA07-138), Zoning Change and Site Plan for Commerce Business Park on Lot 2 and 3, Block A, Commerce Business Park at 275 and 325 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #7. 7C. Ordinance No. 480-536, 1st Reading (ZA07-139), Zoning Change and Site Plan for Lots 1R1, 1R2, 2R1, 2R2, and 2R3, Block 3, Cornerstone Business Park Addition on Lots 1 and 2R, Block 3, Cornerstone Business Park Addition at 500 and 510 Silicon Dr. Current Zoning: O-1. Requested Zoning: S-P-1. SPIN #7. 7D. Ordinance No. 585-D, 1st Reading, Amending the City of Southlake's Tree Preservation Ordinance No. 585. 8A. Resolution No. 07-016, A resolution approving the terms and conditions of a program to promote economic development and stimulate business and commercial activity in the City with Southlake Land Holdings, L.P. 9A. Consider final design alternatives for the City of Southlake logo. 9B. Consider SP07-232, Variance to Sign Ordinance No. 704-C for Petsmart at 200 Village Center Dr. 9C. Consider SP07-339, Variance to Sign Ordinance No. 704-C for Ravi Doctor, D.D.S. at 261 E. Southlake Blvd., Suite 100. 9D. Consider SP07-347, Variance to the Southlake Town Square, Block 22, Master Sign Plan for Which Wich at 1516 E. Southlake Blvd. 10. There are no items on this agenda. 11. Meeting adjourned. Item 4B Approve the purchase of a Frazier Type I Ambulance Selection Considerations Current manufacturer of our existing ambulances Excellent reliability and maintenance experience Safety features for personnel Allows configuration to match existing ambulances Timeline November 6, 2007: City Council approve purchase January, 2008: Slot reserved on assembly line April, 2008: Completion date Frazier Type I Example Recommendation Authorize the purchase of a Type I ambulance from Frazier off the HGAC Cooperative bidding program in an amount not to exceed $155,000. Questions? Item 4C: Approve a professional services contract with Schrickel, Rollins, and Associates, Inc., for the engineering and design of Phase I of Bicentennial Park in the amount of $1,150,000, with a 4.3% ($50,000) contingency for a total amount not to exceed $1,200,000 Phase I in gold Phase I Improvements FY 2008-10 $11,200,000 FY 08 Design ($1,200,000) FY 09 Construction ($6,050,000) FY 10 Construction ($3,950,000) Proposed Phase I improvements as part of approved Bicentennial Park schematic design: Shady Oaks entrance, entry road, bridge, and round-a-bout West baseball four-plex and parking Drainage improvements with pond enhancements FM 1709 entrance improvements Evans House modifications Tennis Courts (5) Trails Landscape enhancements Safety Town ** ** Funded separately and may be constructed prior to phase I CIP Budget for fiscal year 2008 design for Phase I of Bicentennial Park Schrickel, Rollins performed schematic design familiar with the scope of the project Over fifty years experience in planning, landscape design, architectural and engineering services full service firm with a solid reputation Texas Star in Euless, Wagon Wheel Park in Coppell, Hurst Community Park, C.P. Waggoner Park in Grand Prairie, Roger Williams Ballpark (Weatherford College), and the TCU baseball facility. Current staffing and schedules are favorable Terry Cheek, President of Schrickel, Rollins to serve as project manager General scope of Basic Professional Services includes: providing professional consultation and advice furnishing customary engineering, architectural and landscape architectural services incidental thereto preparation and development of construction plans and specifications surveying geotechnical assessments seeking necessary governmental approvals assisting in bidding and negotiations construction observation and administration services Architect’s presentations at all requested meetings (City Council, Planning and Zoning, and Parks Board) Project time frame Design (10 months) Approvals (3 months) Bid process (2 months) Construction (12-14 months) Funding $1,200,000 (FY 2008 SPDC CIP) Proposed engineering and design fees ($1,150,000) 11.5% of a proposed construction budget of $10,000,000 Includes construction observation, surveying, and geotechnical assessments typical for a project of this scale Contingency of 4.3% or $50,000 Total $1,200,000 Parks Board recommended approval (7-0) at their October 8, 2007 meeting SPDC to consider prior to Council meeting (11/06/07) Staff is available for questions and seeks City Council direction Staff Contact: Steve Polasek (817) 748-8018 Item 4D: Approve an SPDC Matching Funds request in the amount of $3,669 from the Oak Pointe HOA for the purchase and installation of a pond aerator at Oak Pointe Park Matching Funds Request from Oak Pointe HOA – Pond Aeration Fountain 1/3 acre pond becomes stagnant and algae-filled due to lack of circulation 1 hp fountain with 3 lights will improve the health and appearance of the pond, reduce mosquitoes FY 2008 SPDC Matching Funds Budget = $200,000 No allocations to date If approved in the amount of $3,669 ($7,338 total project) an unencumbered balance of $192,662 would remain Matching Funds Request from Oak Pointe HOA – Pond Aeration Fountain Parks Board recommended approval (7-0) at their October 8, 2007 meeting SPDC to consider at their November 6, 2007 meeting immediately prior to City Council Staff is available for questions and seeks City Council direction Staff Contact: Steve Polasek (817) 748-8018 Item 4E TXU Energy Agreement for the Supply of Electricity November 6, 2007 Background City currently pays month-to-month for electric service Expenses are unpredictable Current average rate: 14.5 cents per kilowatt hour Research City solicited quotes from: TXU Energy (current provider) Several other providers Quotes received: Within fractions of a cent of one another Well below the City’s current average rate of 14.5 cents per kilowatt hour TXU Energy’s Proposal Customer service DPS facility included in contract $.0817262 per kilowatt hour rate Annual estimated savings of $150,000 60-month term 10% power from renewable energy sources Contract Benefits Protection from market uncertainties 12.5% Additional Reserve Margin 2009 and beyond represents new TXU plants with interconnect agreements. (Sandow & Oak Grove) Oak Grove is still Pending Air Permits! ERCOT Reserve Margins 1999 to 2012 Contract Benefits Take advantage of current low rates QUESTIONS? Contact: Alison Ortowski 817.748.8261 or Sharen Jackson 817.748.8042 Item 4F Various services the Chamber provides: Tourism & Events Annual Festival (Oktoberfest) Annual Golf Tournament Monthly Luncheons Ribbon Cutting Ceremonies Business Retention, Expansion, Networking Street Map Southlake Chamber of Commerce Services Agreement Southlake Chamber of Commerce Services Agreement Language added: Define “Leadership Southlake” program “Miscellaneous” boilerplate language per Attorney (Severability, Entirety, Amendment, Notice, Governing Law and Venue, and Attorney’s Fees/Costs) Financial Considerations: 2007-2008 Budget approved at $15,000 Staff recommends approval Southlake Chamber of Commerce Services Agreement Questions? Stefanie Wagoner Economic Development Specialist 817-748-8038 Item 4G: Approve a personal services agreement with Bill Marquis for the reconstruction of the log cabin on the hill in Bicentennial Park in the amount of $97,000. Southlake Historical Society donated the logs of an historical cabin (May 2007) City approved funding for reconstruction ($97,000) Location on hill in Bicentennial Park in accordance with approved schematic design Restore as “historically accurately as possible to last for future generations.” City staff and Southlake Historical Society exploring experts use of period tools historically accurate materials Bill Marquis pre-eminent log cabin restorer in Texas especially well versed in log cabins constructed in the Cross Timbers has reconstructed numerous log cabins and other structures Farmers Branch (cabin), Euless (log cabin and barn) and Colleyville (barn) resides in the North Texas area will visit with students and other groups throughout the process Reconstructed cabin Approx. fifteen by fifteen feet front porch extending the length of the house Three to four windows Foundation Fire retardant Rock fireplace with chimney ($10,000) not included Future SPDC Matching Funds Request from SHS Six months to construct Start date November 2007 if approved Funding available ($97,000 – Hotel Occupancy Tax) within budget Ongoing maintenance estimated at approximately $2,500 annually Security lighting - landscaping - signage Attorney review of proposed personal services agreement Staff is available for questions and seeks City Council direction Staff Contact: Steve Polasek (817) 748-8018 ITEM 6B Ordinance 919 November 6, 2007 Background Super Freeport Property tax exemption for goods-in-transit Senate Joint Resolution 6 Authorization of super freeport House Bill 621 Enabling statue for super freeport Automatically applies to municipalities Ordinance 919 Requirements to “opt-out” Hold public hearing Adopt an ordinance 25 other cities have opt-out or scheduled by December 31, 2007 QUESTIONS? ITEM 8A Southlake Regional Medical Center Resolution 07-016: 380 Agreement City Council Mtg 2007-11-06 (1) Presentation Topics Based on the Agreement in Principle of February 6, 2007 Executive Summary Project Overview Southlake Medical Requirements Incentives Analysis Discussion / Q & A Executive Summary Philosophically, incentives are: Performance based (construct first, reimburse) Focused on city infrastructure and accelerating construction PH 1 Annual Tax Revenues (80%, 10-Year) $240,240 collected, $86,000 retained by City $900,000+ to CISD City Costs: +/- $187,889, paid thru 2014 Fees: $482,940 paid, $133,976 waived, $348,964 retained by City Project Overview Phase I Hospital: 80,000 – 100,000 sf MOB: 50,000 – 70,000 sf Ultimate Potential Hospital: 280,000 sf MOB: 510,000 sf Specialty Hospital: 180,000 sf Southlake Medical Reqmts. Construction Commence by December 31, 2009 Substantial completion by December 31, 2011 Hospital: Min. 80,000 sf, $23M constr. cost MOB: Min. 50,000 sf, $11M constr. cost And criteria of: Min. of $40M in total construction costs, OR Min. of $50M in combined construction costs and the taxable value of the personal property, OR Min. of $50M in combined taxable value of real and personal property improvements Southlake Medical Reqmts. Continuously operate and maintain a Hospital and MOB Name: Southlake Regional Med. Center Dedicate ROW for Highland They pay all impact fees (credit against project costs) Preserve entry area trees per concept plan Include fountains in PH 1, ponds in future City Obligations - Streets White Chapel: Construct to ultimate A4D between Highland and 114 by end of 2009, Est. CIP Cost = $3.8M Highland Street: Reconstruct same cross-section with Phase I driveway by October, 2009 [map]. Est. CIP Cost = $184,000 Hospital related turn lane / drive: $30,000 City Obligations - Water Highland Water Line: Construct 12” W.L. by October, 2009 [map] CIP: $250,000 Hospital Related: 2 – 8” W.L. Stubs: $10,000 114 Water Line: Reimburse for cost of 12” W.L. along Property [map] (1,123 L.F.): $151,605 4” Oversizing: $37,901 (normal city cost) 8” Component: $113,704 (incentive) $113,704 minus impact fee payment of $95,815 = $17,889 50% in FY 2013 and 50% in FY 2014 City Obligations - Sewer Sanitary Sewer Capacity: City shall ensure adequate downstream SS capacity [map] Public Works has examined SS system Off-Site Sanitary Sewer Line: Reimburse for cost of off-site SS line [map] Not to exceed $80,000 50% in FY 2013 and 50% in FY 2014 City acquires off-site easement: $0-50,000 Costs Summary SH 114 12” W.L. (1,123 L.F.): $17,889* Off-site 12” Sanitary Sewer: $80,000* Off-site SS esmt: $0-$50,000 Highland W.L. 8” stubs (2): $10,000 Highland turn lane / drive: $30,000 Total: $187,889 (*50% in FY 2013 and 50% in FY 2014) Incentives Analysis - Fees *Applied as credit against on-site improvements Waive 50% of administrative fees Incentives Analysis - Taxes Ad-Valorem Taxes: Grant an amount equal to 80% of real and personal property taxes paid related to “Eligible Improvements” for 10 years from date of first C.O. (not including land) Eligible Improvements: Hospital, Medical Office Buildings 1-4 Long Term Acute Care Hospital (only if located within the Hospital and occupies less than 25% of the Hospital) Medically complex patients, not nursing home Average stay > 25 days Continuum of care adds to SRMC services Incentives Analysis - Taxes Annual Tax Revenue (w/o land) AG roll-back payment: $38,000 Annual land tax revenue: $38,237 CISD annual revenue: $933,400 (Ph 1 only) Discussion / Q & A Highland Street Summerplace Peck Church Milner Mike’s Link Water Line Map Link Sanitary Sewer Map Water Link Southlake Logo Update ITEM 9A Consider Final Design Alternatives for the City of Southlake Logo Southlake Logo Update Purposes of Logo Update Freshen up the logo to better represent Southlake 50th Anniversary Celebration Southlake Logo Update Project History Originally budgeted in 2005-06 in conjunction with 50th Anniversary Leadership Southlake encouraged expansion of project to “Branding” RFP Development / Bid evaluations Selection of Torch Creative to develop logo - Contract amount of $24,700 Southlake Logo Update Torch Creative 2-person firm: Brad Bishop, Michael Thurman Emphasis on artistic design creativity Southlake Logo Update Logo Development Pre-Design Process Council established as Creative Review Team Resident survey via website Consultant tour of Southlake Photographic inventory of Southlake Research on Urban Design Study, etc. Southlake Logo Update Logo Development Creative Process Pencil sketch development Hard-line graphic development Color / Crest options Break-out determination Southlake Logo Update Final Decisions Final Logo selection Final Color selection Final “Stand-Alone” Crest selection Southlake Logo Update Formal New Southlake Logo Roll-Out Anticipated for Holiday Celebration November 17, 2007 Southlake Logo Update Questions? back back back Stand Alone Crest Options A B C Amendment to the Tree Preservation Ordinance 585-D The purpose of the amendments are to comply with the National Arbor Day Foundation’s requirements to remain eligible the Tree City USA designation and require installation and inspection of tree protection fencing prior to the issuance of a permit. Establishes the City as the administrator of threes and vegetation on public property Revises standards for the pruning of trees Makes it unlawful to perform “topping” of trees Requires the installation and city inspection of tree protection fencing prior to the issuance of a permit. Questions? Item 9C SP07-339 APPLICANT: John Pichler (Identitec) on behalf of Ravi Doctor, D.D.S. LOCATION: 261 East Southlake Boulevard, Suite 100 REQUEST: Variance from the Sign Ordinance No. 704-C requirements for attached signs. Vicinity Map Site Plan No drive or parking area between buildings Aerial Proposed Sign (North Elevation) Proposed Sign (North Elevation) West Elevation Sign (No variance required) This sign has not been installed. 3.5” letters Adjacent Signs Adjacent Signs Adjacent Signs The proposed sign will look like these signs. Adjacent Signs Adjacent Signs View of Building from Entry Drive Proposed Sign Location View of Building from Internal Drive Proposed Sign Location View of Separation Between Buildings Proposed Sign Location QUESTIONS? Item 9D SP07-347 APPLICANT: Which Wich LOCATION: 1516 East Southlake Boulevard REQUEST: Variance from the Block 22 Southlake Town Square Master Sign Plan requirements for awning signs. The applicant is proposing an awning sign on the north elevation and the south elevation of the lease space. Site Plan Which Wich Proposed Sign 72” 32” 18” 12’ 9” Proposed Sign Logo is 32” tall by 72” wide View of North Elevation View of South Elevation Adjacent Signs - North Adjacent Signs - South 12” letters Adjacent Signs - South Examples of Other Awning Signs in Town Square 8” letters 9.5” logo; 4.5” letters 21” logo 14” logo Examples of Other Awning Signs in Town Square QUESTIONS?