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Item 9CCITY OF jj 5®UTHL.AI \E MEMORANDUM January 26, 2010 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve professional services contract with Barker Rinker Seacat Architecture for the Multipurpose Facility Feasibility Study in the amount of $ Action Requested: City Council approval of a Professional Services Contract with Barker Rinker Seacat Architecture for the Multipurpose Facility Feasibility Study in the amount of $ Background Information: As you recall, the Parks Board, SPDC and City Council made the Multipurpose Facility their #1 priority for the FY 2010 SPDC CIP Budget. The first step towards implementing this goal, as determined by City Council, is to conduct a Feasibility Study for a multipurpose facility. Staff advertised a Request for Qualifications for the Multipurpose Facility Feasibility Study (attached) and received 13 submissions. Staff narrowed the submissions to a short list of three firms and a committee composed of Mayor John Terrell; Councilmember Virginia Muzyka; Jim Blagg, Assistant City Manager; Alison Ortowski, Assistant to the City Manager; Ken Baker, Director of Planning and Development Services; Bob Price, Director of Public Works; and Chris Tribble, Director of Community Services interviewed those firms and unanimously recommend Barker Rinker Seacat Architecture (BRS) to perform the work. BRS is based out of Denver, Colorado and have been in the business of designing inspired community architecture for 34 years. In that time, their focus has been Activity Centers — where people, work, learn and play. They have assisted more than 150 communities throughout the U.S. in the feasibility and design of their centers. They have been recognized nationally as a leader in the strategic planning, master planning, programming, and design of community recreation centers. They have designed libraries, senior centers, recreation facilities, performing arts facilities, cultural arts facilities, visitor facilities, city halls, city office Shana Yelverton, City Manager Meeting Date — February 2, 2010 Page 2 of 3 space, public meeting space, schools, chapels, and other public buildings. Attached is a proposed, draft professional services agreement with BRS to perform the feasibility study. Please note the amount is intentionally left blank, as staff is still negotiating on the final fee at this time. A revised agreement, including the final proposed fee, will be distributed to City Council before the 212 City Council meeting. The scope of Professional Services as defined in the Request for Qualifications (attached) includes: Identify site opportunities and constraints. Identify building opportunities and constraints. ■ Inventory of existing facility assets (Mechanical equipment, furniture, stage equipment, HVAC, parking, lighting, fountain, etc. Make a recommendation on whether these assets should continue in use, be repaired or replaced. ■ Perform Structural Analysis & Traffic Plow Analysis ■ Recommend possible use scenarios for the facility and site. These scenarios may include the expansion of the existing facility. Identify the pros and cons of each scenario developed. ■ Prepare a cost benefit analysis for each scenario. Include all costs associated (building improvements, new construction, site improvements, operational, maintenance, ADA and parking requirements, etc.). ■ Prepare Operations Pro Forma (include revenue) ■ Make a recommendation on the best use or uses for the building and site. Prepare a generalized floor plan showing the location of uses. ■ Prepare project cost estimate for recommended building uses. Include building costs, construction, FF &E, Indirect costs and project contingency. Shana Yelverton, City Manager Meeting Date — February 2, 2010 - Page 3 of 3 Provide a comparison of new construction to renovation of existing facility /site. Provide a recommendation on whether the City should construct a new facility or purchase and renovate the existing facility/site. ■ Prepare a project time fine for both options. ■ Conduct Citizen Survey related to Parks & Recreation Services to include Multipurpose Facility Financial Considerations: $2,000,000 was allocated in the FY 2009 General Fund CIP towards the development of a Multipurpose Facility. Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development and Infrastructure and meets the corporate objectives to Invest to Provide Nigh Quality Public Assets and to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests. Citizen Input! Board Review: Barker Rinker Seacat will present their qualifications to City Council during the February 2, 2010 City Council Work Session. Legal Review: The proposed draft agreement is currently under review by the City Attorney. Alternatives: Alternatives include: ■ City Council approval as presented ■ City Council approval with input as desired ■ City Council decision not to approve Supporting Documents: Copy of the Multipurpose Facility RFQ Copy of the Draft Agreement (excluding final fee) Staff Recommendation: City Council approval of a Professional Services Contract with Barker Rinker Seacat Architecture for the Multipurpose Facility Feasibility Study in the amount of $ 10/9/2009 Request For Qualifications Multipurpose Facility Feasibility Study City of Southlake, Tpxas 1. INTRODUCTION The City of Southlake is seeking qualifications from professionals, teams or consultants to 1) prepare a space and cost analysis study for the conversion of a former church building to a multipurpose community facility; and 2) prepare a space and cost analysis study for the construction of a new multipurpose community facility. Potential community uses considered to be accommodated by this facility include a recreation center, senior center, library, city office space, public meeting spaces, local /regional performance arts center, and storage. The purpose being to assist the City Council in making their determination to purchase and renovate an existing church building or to construct a new facility to meet the community's multipurpose facility needs. This study will result in determining the conditions and constraints of the existing facility and site, determining the best community use(s) of the existing building and site, outlining requirements to renovate the building to accommodate the best uses, identifying utility options, preparing a generalized floor plan showing location of uses, projecting operational and staffing requirements, preparing project cost estimates, and preparing project schedule. The selected consultant should have experience in the design of multipurpose community facilities; the community involvement process; space needs analysis, and project budgets. The church building is located at 2121 E. Southlake Boulevard (FM 1709) which is a well traveled six (6) lane facility. This property is located at a very visible and key site along the FM 1709 corridor and is surrounded by office, residential and commercial properties. The building is 67,200 square feet in size and is two (2) levels that contain a 1,750 seat auditorium, multiple classrooms, kitchen, and break room. The site is 12 acres in size and has 903 parking spaces. A floor plan and site plan are provided as attachments B, C & D. !0/9/2009 2. BACKGROUND Southlake is located in the heart of Northeast Tarrant County within the Dallas - Fort Worth Metroplex approximately 5 miles northwest of DFW airport. The City consists of 21 square miles and has approximately 27,000 residents. Located within 20 miles of downtown Dallas and downtown Fort Worth, Southlake is a vibrant, attractive, safe, healthy and fiscally sound community that epitomizes both economic and environmental sustainability. We offer quality neighborhoods and a high standard of living, with abundant opportunities for learning, shopping, working, recreation and enjoyment of parks and open spaces. Southlake quality of life is among the highest in the region due to its safe neighborhoods, community programs and excellent schools. Residents and visitors find convenient and diverse shopping and dining opportunities, and easy access to area lakes. Southlake has experienced rapid residential and commercial growth over the past 15 years and during the middle to late 1990`s was the fastest growing city in terms of population in the State of Texas. The city leaders desire to accommodate service requirements brought on by growth in an optimum and fiscally responsive manner. To better understand this challenge, the city recently (2008) developed the Comprehensive Facilities Master Plan. This plan identifies future space needs of the city by departments and services based on maintaining current level of service delivery and anticipated population growth. The study provides recommendations for future space needs for all city departments, library services, a future recreation center and the senior center. A copy of this space needs study will be provided to the selected firm. The city currently provides many basic services including a library and senior center. However, the space PA 10/9/2009 - curre[ by provided "tor "tnese uses does not me6f ne'ruture space neebs'ror` his service according to the Comprehensive Facilities Master Plan. The city currently does not have a recreation center, or performance art center but these are community services that the city may want to offer in the future. 3. PURPOSE Through the Request for Qualifications process, the City intends to review the qualifications of interested firms and interview up to five (5) firms. The city will then select one (1) firm to begin negotiations. These negotiations will lead to a formal proposal submitted by the selected firm and forwarded to the Southlake City Council for consideration. 4. SCOPE OF WORK The firm selected may be requested to provide any or all of the following services to assist the City Council in making their determination to purchase and renovate the existing church building or to construct a new facility to meet the community's multipurpose facility needs. • Identify site opportunities and constraints. • Identify building opportunities and constraints. • Inventory of existing facility assets such as mechanical equipment, furniture, stage equipment, HVAC, parking lot condition, fountain condition, lighting, etc. Make a recommendation on whether these assets should continue in use, be repaired or replaced. • Perform a Structural Analysis, Geotechnical investigation and report, Environmental assessment, traffic analysis, and Title search. • Recommend possible use scenarios for the facility and site. These scenarios may include the expansion of the existing facility. Identify the pros and cons of each scenario developed. • Prepare a cost benefit analysis for each scenario that includes all costs associated (building improvements, new construction, site improvements, operational, maintenance, ADA requirements, parking requirements, etc.). Make a recommendation on the best use or uses for the building and site. Prepare a generalized floor plan showing the location of uses. ■ Prepare a project cost estimate for recommended building uses. This should include building costs, construction, FF &E, Indirect costs and project contingency. 101912009 Provide a comparison of new construction to renovation of existing facility /site. Provide a recommendation on whether the City should construct a new facility or purchase and renovate the existing facility /site. Prepare a project time line for both options. 5. MEETINGS The selected consultant will work with staff, project workgroups, project workgroups, Boards and City Council in the development of a plan. Up to eight (8) meetings with workgroups, Boards and/or City Council (approximately 24 hours total for all meetings) may be required. Public Meetings will generally be held in the evening. 6. STAFF RESPONSIBILITIES ■ Provide maps, GIS information and available data as needed ■ Make presentations to SPIN, Boards, and City Council ■ Set up and coordinate meeting times and locations ■ Provide printed materials and copies for meetings as needed 7. SUBMISSION REQUIREMENTS & EVALUATION To simplify evaluation and to assure that each submittal receives the same orderly consideration; all submittals are to follow the format described in this section. Respondents are encouraged to submit concise and clear responses to the RF'Q. All proposals shall be divided into the following content parts: Part 1 - Letter of Interest and Executive Summary A letter explaining your interest in the project should include an Executive Summary summarizing your firm's relevant qualifications and experience. The 1Q ,noAb .of .tile_ Letter_ and_Exe -cufive &ummarv, shall -be brief. , nom_ pages. Part 2 - Respondent Profile, History, Flowchart and Organizational Chart with Staff Profiles Provide the following information relative to your firm: (If you intend to subcontract some of the proposed work to another firm, similar information must be provided for each subcontractor). 4 10/9/2009 a. List firm name and business address, including telephone number, email address and facsimile numbers b. Indicate the year your firm was established and type of firm C. Provide names, addresses and Curriculum Vitae for your firm's principals and the project manager(s) and key personnel that will work on this project Part 3 - Experience in Building Adaptive Re -use & Developing New Multipurpose Facilities Provide a complete list of all relevant experience, including names and locations of projects. Part 4 — References Provide names, addresses and phone numbers of 4 to 7 references that would be capable of explaining and confirming your firm's capacity to successfully complete the project. Part 5 -- Philosophy Briefly describe the process of how your firm has approached similar projects and how that would be similar to the opportunity in Southlake. Part 6 — Miscellaneous Include any miscellaneous information that you feel is relevant to your submittal. Part 7 — Project Schedule Provide a detailed project schedule. 8. SUBMITTALS Consulting firms must submit all requested information contained herein in the format as requested. Firms shall provide a cover letter and submittals shall be in 8 -112" X 11" format with 11 "X17" foldouts, if applicable. The applicant must submit six (6) copies and an electronic copy, preferably in Adobe Reader format (.pdo. 9. CONTACT INFORMATION AND QUESTIONS The following shall be the contact person for the project: Chris Tribble, Director of Community Services 400 N. White Chapel Blvd. Southlake, Texas 76092 (817) 748 -8203 ctribble(a south lake. tx. us Website: www.cityofsouthlake.com 10/9/2009 All questions regarding the RFQ shall be sent via email to ctribbleCwci.southlake.tx.us and all questions and answers will be posted at www.SouthlakeParks.com Firms submitting questions will not be identified. 10. SUBMITTAL DEADLINE The statement of qualifications must be received by the City of Southlake by Monday, November 9, 2009 at 4 P.M. CST. Qualifications should be submitted to the following address: City of Southlake City Secretary's Office 1400 Main Street, Suite 270 Southlake, Texas 76092 11. ORGANIZATIONAL VALUES The selected firm is expected to conduct business in a manner consistent with the City's organizational values. Values are the fundamental principles that guide how members of the organization conduct themselves in pursuit of the mission and vision of the organization. Together, the values provide an ethical framework for decision making and action. In 2005 as the City Council was working on creating a strategic direction with city staff they brainstormed a series of value statements that they wanted the city organization to adhere to. After further discussing these statements and pairing them down to a select few they drafted values definitions. Those agreed values are shown below: SOUTHLAKE VALUES: 6 Being worthy of the public's trust in all things. INTEGRITY We deal honestly and respectfully with each other and the public at all times. INNOVATION Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. ACCOUNTABILITY Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer 6 10/9/2009 Since these values were adopted in 2005, they have become the banner statement for what is expected of our City Council members, city employees, as well as all other city volunteers. To serve as a constant reminder to us these statements are posted throughout all of our work. From City Council presentations, to agendas and memos, to employee training one would be hard pressed to not understand what the City of Southlake is all about. tl first. Behaving responsively in our delivery of service to COMMITMENT TO the public. Our work is characterized by its quality EXCELLENCE and by the diligence with which it is carried out. We proactively seek to solve problems in advance. Recognizing the importance of working together to TEAMWORK meet our citizen's needs, communicating clearly, sharing resources and information freely. Since these values were adopted in 2005, they have become the banner statement for what is expected of our City Council members, city employees, as well as all other city volunteers. To serve as a constant reminder to us these statements are posted throughout all of our work. From City Council presentations, to agendas and memos, to employee training one would be hard pressed to not understand what the City of Southlake is all about. tl ATTACHMENT B Ei C F �:ow�oNe�rnv�M w5•mb6 N'mx B ARKER T- RINKER SEACAT IAFtGE9 {TCTLII January 21, 2010 Mr. Chris Tribble Director of Community Services 400 N. White Chapel Blvd. Southlake, TX 76092 Re: Southlake Multipurpose Community Facility Programming, Feasibility Study and Conceptual Design Services Dear Chris: We are pleased to submit our Programming, Feasibility Study and Conceptual Design Services -and draft agreement for the Southlake Multipurpose Community Facility. With this letter, please find the following documents: L BRS/ City of Southlake Agreement % ) Attachment Al - Scope of Services and Schedule (Program, Feasibility and Conceptual Design) 0 s o< c fl rr- � 47 Z Ory p Attachment B - Fee for Professional Services and Estimated Reimbursable Expenses j'"y' NfOT 1ff71 #46r Attachment C - Reimbursable Expenses Thanks for confirming the dates of Feb. 2" for the Council Presentation and Feb. 3` to have our initial meeting. Please check your calendar for the remaining proposed workshops on: • Meeting 2 Market Analysis/ Focus Groups: Feb. 34, 2010 • Conduct Citizen Survey: Feb. 3 - March 16, 2010 • Conduct Gateway Church Property Analysis: BWR to give suggested dates • Meetings 3 -7: March 24 -25, 2010 (This is the big 2 -day event. Firms vary by meeting, see attachment) • Meeting 8 -9: Committee update and Southlake Arts Council April 27, 2010 • Meeting 10 -11: Final Committee Workshop and Council Meeting June 16, 2010 We are excited to begin work to translate the City of Southlake's vision in to a successful reality! Respectfully submitted, Steve Blackburn, AIA, LEI: D AP, Principal 3457 Ringsby Court, Unit 200 Denver, Colorado 80216 303 - 455 -1366 Fax 303 -455 -7457 Toll Free 866 -648 -1980 www.brsarch.com Ken Berendt, AIA, LEED AP Principal CITY OF SOUTHLAK.-E PIP- nt TEXAS Multipurpose Community Facility Feasibility Study ,AGREEMENT FOR PROGRAMMING, FEASIBILITY AND CONCEPTUAL DESIGN PROFESSIONAL SERVICES 1. Understanding of the Project: 1.1. This Agreement for Feasibility Study Services ( "Agreement ") is made on February 2, 2010 between The City of Southlake, Texas ( "Owner ") and Barker Rinker Seacat Architecture P,C. ( "Architect') 1.2. The Owner seeks to have the Architect 1) prepare a space and cost analysis for the conversion of a former church building located at 2121 E. Southlake Boulevard to a multipurpose community facility; and 2) prepare a space and cost analysis study for the construction of a new multipurpose community facility The study includes the following key tasks to assist the City Council in making their determination to purchase and renovate the existing church building or to construct a new facility to meet the community's multipurpose facility needs: 1,2.1 Identify site opportunities and constraints. 122 Identify building opportunities and constraints. 1.2.3 Inventory of existing facility assets such as mechanical equipment, furniture, stage equipment, HVAC, parking lot condition, fountain condition, lighting, etc. Make a recommendation on whether these assets should continue in use, be repaired or replaced. 1.2.4 Perform a Structural Analysis, Geotechnical investigation and report, Environmental assessment, traffic analysis, and Title search. 1.2.5 Recommend possible use scenarios for the facility and site. These scenarios may include the expansion of the existing facility. Identify the pros and cons of each scenario developed. 1.2.6 Prepare a cost benefit analysis for each scenario that includes all costs associated (building improvements, new construction, site improvements, operational, maintenance, ADA requirements, parking requirements, etc.). 1.2.7 Make a recommendation on the best use or uses for the building and site. Prepare a generalized floor plan showing the location of uses. 1.2.8 Prepare a project cost estimate for recommended building uses. This should include building costs, construction, FF &E, Indirect costs and project contingency. Page € of BARKER RINKER S[ ACAT At FdITECTURE 10 1.2,9 Provide a comparison of new construction to renovation of existing facility/site. 1.2.10 Provide a recommendation on whether the City should construct a new facility or purchase and renovate the existing facilitylsite. 1.2.11 Prepare a project time line for both options. 1.2.12 Meetings: The selected consultant will work with staff, project workgroups, project workgroups, Boards and City Council in the development of a plan. Up to eight (8) meetings with workgroups, Boards and /or City Council (approximately 24 hours total for all meetings) may be required. Public Meetings will generally be held in the evening. 1.3. Services are fully described in Attachment Al — Scope of Services. ( "Services ") 2. Assumptions of the Study: 2.1. Potential community uses considered to be accommodated by this facility include a recreation center, therapy wellness pool, senior center, library, city office storage, public meeting spaces, local/ regional performance arts center, and storage. 2.2. The study will result in determining the conditions and constraints of the existing building and site, outlining requirements to renovate the building to accommodate the best uses, identifying utility options, preparing a generalized conceptual floor plan showing locations of uses, projecting operational and staffing requirements, preparing project cost estimates, and preparing project schedule. 2.3. The Multipurpose Facility construction cost is not yet determined, however a portion of the funds will come from the City's general obligation bond from the 2007 election. 2.4. Owner wi €I provide information to the Architect as outlined in Attachment Al — Scope of Services or other information and data necessary or requested by the Architect to allow the Architect to complete Services in a timely manner. 3. Services Not Included: 3.1. Services as described in this Section are not included in Scope of Services. The services described below shall only be provided if requested in writing by the Owner and upon Owner approval of Architect submitted written proposal for Change Order. 3.2. Provide additional trips to Southlake, as required by Owner, at the rate of $1,850 per person per day, plus project - related expenses as described in Attachment B below. 3.3. The following services are not included: 3.3.1, Additional tasks, products, reports, marketing materials or additional trips, meetings, or presentations beyond those specified in Attachment Al — Scope of Services and Attachment B— Additional Professional Fees. 3.3.2. Providing an exhaustive or detailed program delineating specifications of each program element. 3.3.3. Provide services involving preparatlon or procurement of detailed architectural renderings; computer renderings or animations. These are shown as option 1 and option 2 on the Attachment B: Professional Fees. 3.3.4. Provide services for data, telephone, security, or environmental controls. 3.3.5. Provide services for kitchen or special vendor spaces. 3.16. Provide services for preliminary zoning or building department submittals or reviews. 3.17. Provide full Architectural, Engineering and Construction Services. The Owner reserves the right to amend this agreement and extend the Architect's scope of professional services to include Schematic Design, Design Development, Construction Documents: create development of construction plans, specifications, and bid documents for the facility, Bidding /Negotiations: Assist with bid evaluation and contractor award, assist with providing and submitting all necessary permit applications and obtain necessary approvals, and Construction Administration: Page 2of5 BARKER RINK SEACAT AR0HCrEECTUR1 provide construction oversight and other construction management services as required. See Attachment A2 for a description of services and timeline. This contract extension of the Architect's services would be on mutually agreed upon terms, fees and reimbursable costs. 4. Compensation: Architect shall be compensated for providing the Services in the amount as noted on Attachment B — Professional Fees. Architect shall bill Owner on a monthly basis for all services provided by Architect to Owner for the preceding month, and all reimbursable expenses as provided in Attachment B and C. S. Reimbursable Expenses: Expenses shall be billed based on actual cost of such expenses x 1.1 and shall include printing and document reproduction, postage, overnight delivery or courier services, electronic communications, photographs, travel expenses and long distance telephone expenses. All Expenses shall be billed by Architect to Owner in the monthly billing following the month in which the expense is incurred. All "Service in Addition" reimbursable expenses shall be billed by Architect to Owner in the monthly billing following the month in which the expense is incurred. The reimbursable expense estimate submitted has been created based upon current information available to the architect. The architect hereby requests that, in the event that air fares or other expenses change during the study period, the City reimburse the consultants for the modified project - related expenses. See Attachment C. 6. Payment to Architect: Promptly upon receipt of billing from Architect, the Owner shall pay to the Architect the amount of invoice for Architect's Services as described under Compensation. All amounts payable to Architect which are not paid on or before the Payment Date shall bear interest at the rate of one and one half percent (1.5 %) per month commencing sixty (60) days after the date of billing. In the event that payment of the amount due is not made within sixty (60) days of the Payment Date, Architect shall have the right to cease all activity under this Agreement until payment in full is received. 7. Termination: Either party to this Agreement may terminate this Agreement on not less than twenty (20) days written notice to the other; provided, however, Owner shall be obligated for payment to Architect for all Services rendered by Architect to Owner prior to the date of such termination and shall pay such amount to Architect within ten (10) days of receipt of a final billing from Architect. $. Third -Party Rights: The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be in accordance with the Construction Industry Mediation rules of the American Arbitration Association currently in effect. Request for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal or equitable proceedings, which shall be stayed pending mediation for a period of sixty (60) days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. Page 3of5 BARKER R �SEACAT ARCHITECTURE 10 lop, 9. Attorneys Fees: 1 � If any legal action or any other proceeding, including mediation, arbitration or an action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys fees and costs of suit, in addition to any other relief to which the party may be entitled. 10. Ownership and Use of Services: All plans, documents, drawings, models, specifications, reports and other tangible materials (collectively, "Documents ") submitted by Architect to Owner as part of the Services are and shall remain the property of the Architect and the Owner, without regard as to whether the Project is finally executed or completed. Owner may not use the Documents for any other project or any extensions or modifications of the Project without the express written consent of the Architect. Owner shall not modify, alter or change any of the Documents without the express written consent of the Architect. Architect hereby consents to extensions or modifications provided the owner waives any claim against the Architect which arises as a result of the extensions or modifications. 11. Designated Representatives: Owner shall designate an Owner's Representatives for all matters for the Owner under this Agreement and with respect to the Services to be performed by Architect for Owner. Owner's Representatives shall be available to Architect at all reasonable times for consultation with the Architect. Architect may conclusively rely on the decisions made by Owner's Representatives, including those which modify this Agreement after approval by the City of Southlake. The Owner designates Mr. Chris Tribble, City of Southlake Director of Community Services as the Owner's representative. Architect designates Steve Blackburn, Principal and Ken Berendt, Principal as Architect's Representative for all matters for the Architect under this Agreement and with respect to the Services to be performed by Architect for Owner. Architect's Representatives shall be available to Owner at all reasonable times for consultation with Owner's Representatives. Owner may conclusively rely on the decisions made by Architect's Representatives, including those which modify this Agreement. Either party may change its Representative under this Agreement by giving written notice to the other party. 12. Attachments: Attachment Al — Scope of Services and Schedule (Program, Feasibility and Conceptual Design) Attachment A2 — Scope of Services and Schedule (Schematic Design thru Construction Administration) Attachment B — Fee for Professional Services and Estimated Reimbursable Expenses Attachment C — Reimbursable Expenses Page 4of5 BARKER RINKER SEAGAT P�RCE�f7Cr41f2 - 13. Signatures: For the Architect: Barker Rinker seacat Architecture P.C. 1/2112010 Steve Blackburn, AIA, LEED AP, Principal Date 1/21/2010 Ken Berendt, AIA, LEED AP, Principal Date For the Owner: City of Southlake, Texas Name and title Date 6 *! . 1401> Name and title Date Page 5 of 5 BARKER R N KER SEACAT 5 o 4- a c •� tts y +� Q L Y l/1 't3 �L •1j m 7 W u ^� L wig � o � h d D 4�p a' uU w ur #� a cc lu fi3 w 0 W ° � N N p y� a � N N o N N G 6 7 c] tmi T � N C C r E a z w h9 u m m yr m m p � w M Q u_ k. Z; Z; fy i N h p . � tl z y c m a s v c v a � ` c � O to 'i a• - c7 ei � � u ;5 c v b E V p d d 0 v ? CZ d u p d a G Q i0 C di d 4 .X i9. 'g " n cu °' ° m W C , R o c a �° p a v m s? >. o ', v a Q u a h Ix 'o t m � V O 4 "4 u o u c c t o d u dl w c c h C ., p cc E h O _ ~ 0 o Rt \ M u d° Q t a es ti °i a µu V y tz ' N C dt 'Li i7 N Q. 3 Q' . E C' C C1 R - C L y m h y � y � p � � � �'• G .tl �, .p y � A. 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