Item 4GM E M O R A N D U M
(February 2, 2010)
To:Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Lighting Upgrade for the East Parking Garage with
Facility Solutions Group in the amount of $86,196.75.
Action
Requested:
Approve Lighting Upgrade for the East Parking Garage with Facility
Solutions Group in the amount of $86,196.75.
Background
Information:
In 2009, a Lighting Economic Analysis was performed on the
Southlake Town Square west and east parking garages by Facilities
Solutions Group (FCG) at the request of the City. The analysis
consisted of comparing the kilowatt usage and electricity costs
associated with the current light fixtures versus replacing the existing
fixtures with more efficient ones.
As a result of the study and a $50,000 grant opportunity from an Oncor
subsidiary Clear Results, the west parking garage was upgraded with
more efficient lighting in December 2009; however, due to limited
funding, the City postponed upgrading the lighting in the smaller east
parking garage to a later date.
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At the November 17, 2009 City Council session, Council passed
Resolution No. 09-070 authorizing staff to apply for an Energy Block
Grant funded by the American Recovery and Reinvestment Act
(ARRA) and allocated by the State Energy Conservation Office
(SECO). This was the first step in order for the City of Southlake to
receive up to $86,365 in funds to upgrade the lighting in the east
parking garage.
As part of the process to receive an Energy Efficiency and
Conservation Block Grant (EECBG), staff submitted a completed
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application to SECO by the January 15, 2010 deadline. Below is a
brief timeline of the grant application process:
Grant application timeline:
Submit signed Notice of Intent (NOI) Form;
Submit Council Resolution 09-070 authorizing Staff to apply
for an EECBG by November 22, 2009;
SECO will send out a final allocation letter and application to
accepting cities within 75 days;
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Submit a completed application to SECO by January 15,
2010;
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Contract must be executed by March 14, 2010.
EECBG funds must be expended within 36 months of the
effective program award date; and
For the duration of the energy efficient project construction,
the City of Southlake shall submit a monthly progress report,
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due on the 25 of each month, per SECO guidelines to the
Comptroller.
Financial
Considerations:
The east parking garage has a total of 274 fixtures consisting of 214
metal halide lamps and 60 fluorescent lamps. The results of the
Lighting Economic Analysis indicate that replacing the existing 214
metal halide lamps with induction lighting, and retrofitting the 60
fluorescent bulbs with GE Ultramax 28 watt lamps and ballasts yields a
savings of 164,214 kilowatt-hours per year. At an average rate of
$0.09750 per kilowatt-hour, this translates to a savings of
approximately $16,011 in operating costs for the first year.
The analysis further estimates an additional $6,465 in savings due to a
reduction in maintenance costs for each of the first two years.
Therefore, after adjusting for 2% inflation, the Lighting Economic
Analysis predicts a cost savings over the first 5 years as follows:
Annual Savings:
Year 1 Year 2 Year 3 Year 4 Year 5
$22,476 $22,925 $16,651 $16,971 $17,292
The City of Southlake does not currently have any budgeted funding
available to perform the desired energy-efficient-lighting upgrades in
the east parking garage of Town Square. The EECBG being funded
by the ARRA, and allocated by SECO, will allow the City of Southlake
to perform the energy-efficient-lighting upgrades to the parking
garage at $0 cost to the City of Southlake. Implementation of this
project will save 164,214 kilowatt hours per year, reduce greenhouse
gases, and provide better lighting and therefore, improved security to
Southlake Town Square patrons.
However, in the event the City of Southlake is unable to procure a
grant for any unforeseen reason, the City of Southlake reserves the
right to terminate the contract in the amount of $86,195 with FSG.
Strategic Link:
Upgrading the lighting in the Southlake Town Square east parking
garage links to the city’s strategy map relative to the focus areas of
Safety and Security, and Performance Management and Service
Delivery. The specific corporate objectives that are met by the
lighting upgrades include: Achieving the highest standards of safety
and security, Collaborating with select partners to implement service
solutions, and Investing to provide and maintain high quality public
assets.
Citizen Input/
Board Review:
None
Legal Review:
None
Alternatives:
The City Council may approve this project or deny it.
Supporting
Documents:
SECO Final EECBG Allocation for Southlake - $86,365.
Project
Schedule:
The project is estimated to take 7-14 days to complete and is
tentatively scheduled for Spring 2010.
Staff
Recommendation:
Approve Lighting Upgrade for the East Parking Garage with Facility
Solutions Group in the amount of $86,196.75.
Staff Contact:
Robert H. Price, P.E., Director of Public Works
Jeff Parrack, Facility Services Manager
Cristina McMurray, C.P.M, Assistant to the Director
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