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Item 4C)U CITY SOUTHLAKE OF MEMORANDUM January 19, 2010 TO: Shana Yelverton, City Manager FROM: Jim Blagg, Assistant City Manager SUBJECT: Approve the 2010 Community Services Agreement with ARTSNET Action Requested: Approve the 2010 Community Services Agreement with ARTSNET Background Information: ARTSNET supports every aspect of artistic expression - from painting and sculpture, to music, theatre, dance, and writing. For more than 30 years, ARTSNET has accomplished its mission by providing grants, information, and assistance to artists, arts organizations and the general public. ARTSNET continues to look for innovative ways to encourage, support and facilitate artistic cultural opportunities within the communities of North Tarrant County. For the past 25 years, ARTSNET in conjunction with the cities of North Tarrant County has been presenting visual and performing arts concerts through its Masterworks series which is free and open to the public. Local, national and international artists, as well as new emerging artists, have provided tremendous programs for patrons of varying tastes. Southlake has participated in the Masterworks Music Series for over ten years and they have been well attended as part of our annual concert series in Town Square. A schedule of this summer's proposed Masterworks Music series is attached to the memo. The Southlake Arts Council reviewed the proposed 2010 Agreement at their December 8, 2009 meeting and recommended that the City contribution be reduced by $2,500 since ARTSNET no longer produces the monthly community calendar or quarterly newsletter. 4C -1 Shana Yelverton, City Manager Meeting Date — February 2, 2010 Page 2 of 6 Financial Considerations: As part of the proposed agreement, funding in the amount of $22,000 is requested and available in the Hotel Occupancy Tax to support these programs through ARTSNET. Funding supports the annual Music Concert Series held at Town Square for citizen enjoyment. Citizen Input/ Board Review: Cathy Hernandez, President of ARTSNET, reviewed the proposed agreement and recommended no substantive changes. On December 8, 2009, the Southlake Arts Council recommended revising the 2010 Agreement to reduce funding of $2,500 for the monthly community calendar and quarterly newsletter since these will no longer be produced by ARTSNET. Southlake Arts Council recommended approval 7 -0 at their January 26, 2010 meeting. City Council will consider the Agreement at their February 2, 2010 meeting. Legal Review: A standard clause that will be incorporated into all future City contracts has been added to the end of this Agreement, declaring the adopted core values that guide the City's conduct to achieve its mission and vision. The proposed agreement was modeled after the standard community services agreement utilized by the City and will be reviewed by the City Attorney. Alternatives: Alternatives may include the following: • Approval of proposed agreement as presented • Approval of proposed agreement with input as desired • Decision not to approve the proposed agreement Supporting Documents: Supporting documents include: • Proposed 2010 Agreement for Community Services with ARTSNET • Proposed 2010 Summer MasterWorks Series lineup 4C -2 Shana Yelverton, City Manager Meeting Date — February 2, 2010 Page 3 of 6 Recommendation: City Council approval of the 2010 Community Services Agreement with ARTSNET with funding support of $22,000. 4C - 3 Shana Yelverton, City Manager Meeting Date — February 2, 2010 Page 4 of 6 2010 AGREEMENT FOR COMMUNITY SERVICE BETWEEN THE CITY OF SOUTHAKE AND ARTSNET STATE OF TEXAS § A COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized City Manager (hereinafter referred to as "City "), and the Arts Council of Northeast Tarrant County (ARTSNET), an organization described in section 501(c)3 of the Internal Revenue Code, acting by and through its duly authorized Executive Director (hereinafter referred to as "ARTSNET "). WHEREAS, the purpose of ARTSNET is to encourage, support and facilitate the promotion of artistic cultural opportunities within the community; and WHEREAS, the City of Southlake actively participates through partnerships and program support of various art related activities to include ARTSNET and the MasterWorks Music Series, Art in the Square, the APEX Arts League and the Southlake Stampede program; and WHEREAS, City and ARTSNET desire to enter into an Agreement whereby ARTSNET will provide art related services to citizens of Southlake and others as referred by City; NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and ARTSNET do hereby covenant and agree as follows: SECTION 1 SCOPE OF SERVICES ARTSNET shall provide the following services to the community: 1. Assistance provided by ARTSNET for arts related projects and programs to other non - profit organizations, arts organizations, schools, and municipalities. Provide summer art programs for youth in the area. 4C - 4 Shana Yelverton, City Manager Meeting Date — February 2, 2010 Page 5 of 6 3 RrnVirlo -A mnn +hly apron+ Por +inon+ +n the rit t= r,f Cni i +hla1 4 Rrn\/If10 a ni for +orl r no nrclo +for _AVailable +n nonnle in the aroma 5. Make available various "arts" classes such as guitar, voice, piano, pottery, painting, etc. 6. Provide citizens access and opportunity to participate in the arts, support community cultural events, and provide educational programs to both children and adults in the community. 7. Perform concert events, free to the public, between January 1, 2010 and December 31, 2010. Proposed events include: - Annual MasterWorks Summer Music Series in Town Square ARTSNET (`nmmi inity (;aleR dar of E=V(_QA 8. Scheduling of concerts and make -up concerts, if necessary, will be by agreement of the City Community Services Director and ARTSNET. SECTION 2 ARTSNET'S OPERATIONS 1 Llm�rS 9f QP8Fati� Sh-AII ho cnloly GIEAR8d her ART 2. The City shall have the right to review the books and records kept incident to the community services provided by ARTSNET under this Agreement. SECTION 3 PAYMENT FOR SERVICES City agrees to pay to ARTSNET the sum of TTW r,+ „_fe it The, s - ARd Five H inr-Iro I ($24,5994 Twenty -two Thousand Dollars ($22,000) Dollars in payment for services described in Section 1 hereinabove. SECTION 4 TERM OF AGREEMENT The term of this agreement shall be for a period of one (1) year beginning January 1, 2010 and ending December 31, 2010. SECTION 5 CITY OF SOUTHLAKE VALUES The City of Southlake has adopted values that are the fundamental principles that guide how members of the City conduct themselves in pursuit of the mission 4C -5 Shana Yelverton, City Manager Meeting Date — February 2, 2010 Page 6 of 6 and vision. All business conducted with the City shall adhere to the City's organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. This Agreement sets forth all the agreements between the parties and no modification shall be effective unless reduced to writing and signed by the party to be changed therewith. This document may be executed in duplicate originals. IN WITNESS WHEREOF the City and ARTSNET have executed this Agreement as of this day of , 2010. Mayor, City of Southlake Executive Director ARTSNET Approved as to form and legality: Attorney at Law 4C -6 U) W_ w W U) U) � � 0 � W �—O <o q 2 IN U) � � � W Z U) � � Q S \ 2 3 Q) 2 2 E E § \ 2 2 0 0 2 =< = o \ \ \ 0 0 0 \ / f \ a 2 2 k J q 2 2$ o § t ± 2 = ) @ a ® G \ / 2 § § a 2 \ U 0 2 7 \ _ 5 $ m = I = / \ k� g 2 E G Co � _ / = E 0 0 7 > o — § \ @ 0- £ r If R CL co / Co C-6 0 f cm $ 0 0 2/ 3 \/ Fn 2�/ N/ \ k e e o \ o o e / \ / / / / \ c 8 8\\ o A o 0 0 0 C A A A \ A A N A cq § = cq� /\ cq Q o t B >> E E_ o CO 0 > a 2/ 2 2 2 \ 2\ 2 2 \ % % % % % m m _ m m % = 2 2 2 2 2 2 2 2 2 2 2 7 2 2 2 2 2 =____ _ ■ _ _ _ _ _ _ m m m m m \ o g g g g g g g g g g g g LO _ 4 k I R E co 7 E I & o r LO \ 6 / k CD S n < 6 & E cu o E E E E E E E E 7 LO 0 0 0 0 0 0 LO 6 0 0 M n m m CO CO CO CO E o a o 0 o c a o a � = A A§ A Cl) A A A A 7 a § CD CD 222AAAA / I ¥ ¥ ¥ ¥ a ¥ ¥ ¥ ¥ a