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Item 4A REGULAR CITY COUNCIL MEETING MINUTES: JANUARY 19, 2010 LOCATION :1400 Main Street, Southlake, Texas rd 3 Floor Training Rooms in Town Hall CITY COUNCIL PRESENT : Mayor John Terrell, Mayor Pro Tem Virginia M. Muzyka, Deputy Mayor Pro Tem Laura K. Hill and Councilmembers Brandon Bledsoe, Carolyn Morris, and Pamela A. Muller. CITY COUNCIL ABSENT : Councilmember Gregory Jones. STAFF PRESENT : City Manager Shana Yelverton, Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Community Services Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services Kerry McGeath, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Assistant Director of Finance Sharon Guess, Assistant Director of Finance Sean Leonard, Interim Director of Human Resources Stacey Black, Director of Information Technology Dale Dean, Information Technology Technician Eric Lusk, Director of Planning and Development Services Ken Baker, Deputy Director of Planning and Development Services Dennis Killough, Planner I Daniel Cortez, Deputy Chief of Fire Services Bryan Thomas, Chief of Police Services Robert Finn, Director of Public Works Robert Price, Deputy Director of Public Works Gordon Mayer, Operations Manager Chuck Kendrick, Civil Engineer Cheryl Taylor, City Attorney Tim Sralla, and City Secretary Lori Payne. WORK SESSION: Agenda Item No. 1. Call to order. The work session was called to order by Mayor Terrell at 5:38 p.m. Agenda Item No. 2. Invocation. Chaplain of the Month, Steven Bell, gave the invocation. Mayor Terrell led the pledge of allegiance. Agenda Item No. 3. Di Council reviewed the consent agenda items. Item 7A was added to the consent agenda. REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session of the City Council was called to order by Mayor Terrell at 5:45 p.m. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 1 of 9 Agenda Item No. 2A. Executive Session. Mayor Terrell announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with attorney; Section 551.072, deliberation regarding real property; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:45 p.m. Executive Session began at 6:17 p.m. and ended at 6:19 p.m. Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 6:58 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3A1. - Update of upcoming meetings and events. Mayor Terrell announced upcoming meetings and events. Deputy Mayor Pro Tem Hill updated Council on the SPARK meeting scheduled for January 26, 2010. Agenda Item No. 3B1. Report Economic Development award. This item was not discussed at this meeting. Agenda Item No. 3B2. Ci- Bicentennial Groundbreaking. This item was not discussed at this meeting. Fire Services Accreditation. This item was not discussed at this meeting. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. The Mayor read the consent agenda items. Agenda Item No. 4A. Approve minutes from the January 5, 2010 regular City Council meeting. The minutes were approved as presented. Agenda Item No. 4B. Approve 2010 Community Service Agreement with Metroport Meals On Wheels. A presentation was not made on this item. Agenda Item No. 4C. Approve 2010 Community Service Agreement with Call A Ride Southlake. A presentation was not made on this item. Agenda Item No. 4D. Award purchase of Pump Number 3 at T.W. King Pump Station to Crescent Constructors, Inc. in the amount of $121,000. A presentation was not made on this item. Agenda Item No. 4E. Award the Depository Services Contract with Frost Bank. A presentation was not made on this item. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 2 of 9 Agenda Item No. 4F. Approve the Policy Ordinance Review Committee revisions to the Community Services Recreation Program Registration Policy. A presentation was not made on this item. Agenda Item No. 4G. Approve the Policy Ordinance Review Committee revisions to the Community Services Refund Policy. A presentation was not made on this item. Agenda Item No. 4H. Approve the Policy Ordinance Review Committee revisions to the Community Services Donation Policy. A presentation was not made on this item. Agenda Item No. 4I. Resolution No. 10-004, Granting approval to the Tarrant County Housing Finance Corporation for the use of the proceeds of Series 2009 Single Family Mortgage Revenue Bonds to finance home mortgages for single family homes located within the City of Southlake. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION GRANTING APPROVAL TO THE TARRANT COUNTY HOUSING FINANCE CORPORATION FOR THE USE OF THE PROCEEDS OF ITS SERIES 2009 SINGLE FAMILY MORTGAGE REVENUE BONDS TO FINANCE HOME MORTGAGES FOR SINGLE FAMILY HOMES LOCATED WITHIN THE CITY. Agenda Item No. 4J. Resolution No. 10-005, Granting approval to the Tarrant County Housing Finance Corporation for the use of the proceeds of Series 2010 Single Family Mortgage Revenue Bonds to finance home mortgages for single family homes located within the City of Southlake. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION GRANTING APPROVAL TO THE TARRANT COUNTY HOUSING FINANCE CORPORATION FOR THE USE OF THE PROCEEDS OF ITS SERIES 2010 SINGLE FAMILY MORTGAGE REVENUE BONDS TO FINANCE HOME MORTGAGES FOR SINGLE FAMILY HOMES LOCATED WITHIN THE CITY. Agenda Item No. 4K. Resolution No. 10-006, Granting approval to the Tarrant County Housing Finance Corporation for the use of the proceeds of Series 2011 Single Family Mortgage Revenue Bonds to finance home mortgages for single family homes located within the City of Southlake. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION GRANTING APPROVAL TO THE TARRANT COUNTY HOUSING FINANCE CORPORATION FOR THE USE OF THE PROCEEDS OF ITS SERIES 2011 SINGLE FAMILY MORTGAGE REVENUE BONDS TO FINANCE HOME MORTGAGES FOR SINGLE FAMILY HOMES LOCATED WITHIN THE CITY. Agenda Item No. 4L. Resolution No. 10-007, Authorize notice of intent to Issue Certificates of Obligation. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 3 of 9 A RESOLUTION APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION. Agenda Item No. 4M. Plat Extension request for ZA08-119, Final Plat for Kimball Circle Estates, being described as Tracts 6G, 6H, and 6K, J. A. Freeman Survey, Abstract No. 529, and being located at 703, 722 and 750 South Kimball Avenue. Current Zoning: SF- 20A Single Family Residential District. SPIN Neighborhood #8. Request for extension to January 22, 2011. A presentation was not made on this item. st Agenda Item No. 4N. Ordinance No. 966, 1 Reading, Dedication of drainage easement for public use on Johnson Park property. A presentation was not made on this item. st Agenda Item No. 4O. Ordinance No. 480-588 (ZA09-017), 1 Reading, Zoning Change and Site Plan for Bethel Methodist Church of Southlake on property being described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18, and being located at 180 and 190 Jellico Circle West. Current Zoning: SF-1A Single-Family Residential District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #11. This item was administratively tabled to the February 16, 2010 City Council meeting. st Agenda Item No. 4P. Ordinance No. 480-591 (ZA09-069), 1 Reading, Zoning Change and Site Plan for the City of Southlake Department of Public Safety North Training Facility on property being described as Tract 1F2 and a portion of Tract 1F, Joel W. Chivers Survey, Abstract No. 350 and being located at 160 East Dove Road and 2395 North White Chapel Boulevard. Current Zoning: SF-1A Single Family Residential District. Requested Zoning: S-P-1 Detailed Site Plan District with CS Community Service District uses to include an indoor firing range as a permitted accessory use. SPIN Neighborhood #2. This item was administratively tabled to the February 2, 2010 City Council meeting. st Agenda Item No. 7A. Ordinance No. 964, 1 in the Texas Enterprise Zone Program pursuant to the Texas Enterprise Zone Act, Chapter 2303, Texas Government Code (Act), providing tax incentives, designating a liaison for communication with interested parties, and nominating Sabre Inc. at 3150 Sabre Drive and Travelocity.com LP at 3120 Sabre Drive, both in Southlake, Texas, to the Office of the Governor Economic Development & Tourism through the Economic Development Bank as Enterprise Projects. A presentation was not made on this item. Motion was made to approve consent agenda items 4A; 4B; 4C; 4D; 4E; 4F; 4G; 4H; 4I; 4J; 4K; 4L; 4M; 4N; to table item 4O to the February 16, 2010 City Council meeting; to table item 4P to the February 2, 2010 City Council meeting; and including item 7A. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 4 of 9 REGULAR AGENDA: Agenda Item No. 5. Public Forum. No one spoke during the public forum. ounced that there would not be a public hearing held this evening due to the fact that the applicant has requested to table this item to a later date. He announced there would be another SPIN meeting held prior to this item returning to Council. A public hearing will be held at that Council meeting. nd Agenda Item No. 6A. Ordinance No. 480-549a, 2 Reading (ZA09-059), Zoning Change and Site Plan for Invitation Park on property being described as tracts 3B, 3B01 and a portion of tract 3D01, Obediah W. Knight Survey, Abstract No. 899 and being located at 821, 825 and 835 East Southlake Boulevard. Current Zoning: S-P-1 Detailed Site Plan District. Proposed Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #9. Director Baker presented this item to Council. Applicant representative Dan Bryson, 6503 Meade, Colleyville, Texas made initial comments to Council. Marco Martinez, 215 West College Street, Grapevine, Texas presented information on the assisted living facility. Operator Lonnie Gienger, CEO of Good Neighbor Care, 8201 Coolidge Road, Yakama, Washington made a presentation as the operator of the assisted living facility and showed a video regarding his company, Wilkinson Good Neighbor Communities. Kacy Kang, 3666 River Point Drive, Eugene, Oregon made a presentation on the management structure and facility growth numbers. Gary White, 4906 Otter Run Court, Salem, Oregon, presented information on the assisted living facility. Partner in the development, Nels Nelson, 2803 Carrick Court, Southlake, Texas Council discussed this request. Assistant City Manager Ortowski discussed possible available dates to hold a SPIN meeting and what methods of notification will be used. Mr. Nelson asked to table this item to the February 16, 2010 City Council meeting. nd Motion was made to table Ordinance No. 480-549a, 2 Reading (ZA09-059), Zoning Change and Site Plan for Invitation Park to the February 16, 2010 City Council meeting. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 (to table) Mayor Terrell called for a break at 9:05 p.m. and reconvened the meeting at 9:25 p.m. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 5 of 9 Agenda Item No. 6B. Resolution No. 10-008, (ZA09-049), Specific Use Permit for Southlake Assembly of God for an Accessory Building on property described as Lot 1, Block 1, Southlake Assembly of God Addition and located at 101 East Highland Street. Current Zoning: CS Community Service District. SPIN Neighborhood #7. Director Baker presented this item to Council in conjunction with item 6C. Applicant Henry Parker with Shrickel Rollins and Associates and Gary Everett, Executive Pastor of Southlake Assembly of God Church, No one spoke during the public hearing. Motion was made to approve Resolution No. 10-008, (ZA09-049), Specific Use Permit for Southlake Assembly of God for an Accessory Building requiring the roof on the accessory building to match the color (cream) of the roof on the existing building. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Agenda Item No. 6C. ZA09-050, Site Plan for Southlake Assembly of God on property described as Lot 1, Block 1, Southlake Assembly of God Addition and located at 101 East Highland Street. Current Zoning: CS Community Service District. SPIN Neighborhood #7. Director Baker presented this item to Council in conjunction with item 6B. Applicant Henry Parker with Shrickel Rollins and Associates and Gary Everett, Executive Pastor of Southlake Assembly of God Church, No one spoke during the public hearing. Motion was made to approve ZA09-050, Site Plan for Southlake Assembly of God subject to Site Plan Review Summary No. 5, dated January 12, 2010 granting the requested variances; requiring the applicant to add Nellie R. Stevens holly to within 15- feet of Highland Street and then change to a dwarf- agreement to screen the air conditioning units to match the roof material; accepting the side of the church after White Chapel Boulevard is improved; and accepting the o enclose the dumpster with a stone that matches the new addition to the church with a dark brown metal door. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 6 of 9 Agenda Item No. 6D. ZA09-060, Site Plan for Stratfort Gardens Office Park (Goddard Preschool) on property being described as Tract 3A3, H. Granberry Survey Abstract No. 581 and being located at 435 West Southlake Boulevard. Current Zoning: C2 Local Retail Commercial Zoning District. SPIN Neighborhood #10. Deputy Director Killough presented this item in conjunction with item 6E to Council. Applicants Kevin Patel, James Scargills questions. No one spoke during the public hearing. Motion was made to approve ZA09-060, Site Plan for Stratfort Gardens Office Park (Goddard Preschool) subject to Site Plan Review Summary No. 3, dated January 13, 2010 granting the requested variances but noting that the membrane roof for the play structures will be a tan-color or a color close to matching the stone of the building and noting that the developer has committed that the stone wall that is presently in place will be eight-feet and will be checked by staff. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Agenda Item No. 6E. ZA09-064, Plat Showing for Lots 17 and 18, H. Granberry No. 581 Addition on property being described as Tract 3A3, H. Granberry Survey Abstract No. 581 and being located at 435 West Southlake Boulevard. Current Zoning: C2 Local Retail Commercial Zoning District. SPIN Neighborhood #10. Deputy Director Killough presented this item in conjunction with item 6D to Council. Motion was made to approve ZA09-064, Plat Showing for Lots 17 and 18, H. Granberry No. 581 Addition subject to Plat Review Summary No. 3, dated December 31, 2009 granting requested variances. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Mayor Terrell called for a break at 10:55 p.m. and reconvened the meeting at 11:05 p.m. Agenda Item No. 6F. Resolution No. 10-009, (ZA09-074), Specific Use Permit to Allow a Gifts on property being described as Lot 3, Block 1, Village Center Addition and being located at 2110 East Southlake Boulevard. Current Zoning: C3 General Commercial District. SPIN Neighborhood #8. Director Baker presented this item to Council. Applicant David Blasingame answered Counc UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 7 of 9 No one spoke during the public hearing. Motion was made to approve Resolution No. 10-009, (ZA09-074), Specific Use Permit Flowers and Gifts for the dates of February 10 through February 16 with the hours of operation being from 6:00 a.m. to 10:00 p.m. daily for a period of two years and subject to the Staff Report dated December 31, 2009. Motion: Muzyka Second: Bledsoe Ayes: Bledsoe, Morris, Muzyka, Terrell Nays: Hill, Muller Approved: 4-2 Agenda Item No. 6G. ZA09-078, Variance to the Masonry Ordinance No. 557-A for a portable building at Bethel Methodist Church, being described as Lot 4, H. Granberry No. 581 Addition and being located at 190 South White Chapel Boulevard. Deputy Director Killough presented this item to Council. Applicant Chuck Hallett answered Mayor Terrell opened the public hearing. Kevin Leverton, 100 London Berry Terrace, Southlake, Texas said he is an adjacent neighbor of this property and expressed his concerns regarding the temporary building. Mayor Terrell closed the public hearing. Council discussed this request further. Motion was made to approve ZA09-078, Variance to the Masonry Ordinance No. 557-A for a portable building at Bethel Methodist Church for a period of one year and noting Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 st Agenda Item No. 7B. Ordinance No. 480-488a (ZA09-068), 1 Reading, Zoning Change and Site Plan for Carpe Diem Preschool on property being described as Lots 1 5, Block 1, Jellico Square and being located at 2300 and 2310 West Southlake Boulevard and 210, 250 and 300 Randol Mill Avenue. Current Zoning: S-P-2 Generalized Site Plan Zoning District. Requested Zoning: S-P-2 Generalized Site Plan Zoning District. SPIN Neighborhood #11. Deputy Director Killough presented this item to Council. Applicants Ashley Murphree and Kiet Nguyen UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 8 of 9 st Motion was made to approve Ordinance No. 480-488a (ZA09-068), 1 Reading, Zoning Change and Site Plan for Carpe Diem Preschool subject to Site Plan Review Summary No. 3, dated January 11, 2010 requiring that all fencing on the subject property will be wrought iron; subject to the recommendations of the Planning and Zoning Commission; and requiring the shade structure shown at the front of the building to be moved further back in the play area. Motion: Hill Second: Muzyka Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell Nays: None Approved: 6-0 Agenda Item No. 11. Meeting adjourned. Mayor Terrell adjourned the meeting at 12:16 a.m. *An audio recording of this meeting will be permanently retained in the City ______________________________ John Terrell Mayor ATTEST: ______________________________ Lori Payne City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2010 Page 9 of 9