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Item 4G M E M O R A N D U M September 2, 2008 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Interim Director of Community Services Approve Southlake Parks Development Corporation (SPDC) SUBJECT: matching funds request from the Bob Jones Nature Center organization in the amount of $1,900 for the purchase of picnic tables for the Bob Jones Nature Center & Preserve Action Requested: City Council review and approval of SPDC Matching Funds request from the Bob Jones Nature Center organization in the amount of $1,900 for the purchase of picnic tables for the Bob Jones Nature Center & Preserve. Background Information: The Bob Jones Nature Center Board has requested matching funds to purchase picnic tables for the pavilion at the Bob Jones Nature Center and Preserve. The Board received a grant from the Southlake Women’s Club in the amount of $1,900 to purchase two eight-foot long picnic tables, constructed from recycled material. The Board is requesting funds to purchase two additional tables to be placed in the pavilion. The tables will be ADA approved and available to be used during the hours that the grounds are open to the public. In order to provide ample seating and for user groups and to fully utilize the space in the pavilion, four tables are needed. Staff will coordinate with the Board to select picnic tables that comply with City standards. Financial Considerations: SPDC Matching Funds in the amount of $200,000 are approved in the Fiscal Year 2008 budget. To date, $118,419 has been allocated for other projects. If approved in the amount of $1,900 ($3,800 total), an unencumbered balance of $77,781 would remain. Financial Impact: Not Applicable. Citizen Input/ Board Review: SPDC will review and make recommendation at their September 16, 2008 meeting prior to City Council. Parks Board approved request (5-0) at their August 11, 2008 meeting. Shana Yelverton, City Manager City Council Meeting Date – September 16, 2008 Page 2 of 3 Legal Review: Not Applicable. Alternatives: City Council consideration and recommendation. Supporting Documents: Supporting documents include the following: Matching Funds Request Form  Staff Recommendation: City Council approve SPDC Matching Funds request from the Bob Jones Nature Center organization in the amount of $1,900 for the purchase of picnic tables for the Bob Jones Nature Center & Preserve. Shana Yelverton, City Manager City Council Meeting Date – September 16, 2008 Page 3 of 3 City of Southlake PROJECT MATCHING FUNDS REQUEST FORM PROJECT Picnic Tables for Large Covered Pavilion at Bob Jones Nature Center and Preserve NAME: Contact Person: Lee Hamilton, BJNC Board Member Mailing Address: 1210 Cross Timber DR City: Southlake State: TX ZIP: 76092 Day 817-706-1577 Phone: Night 817-488-3996 Fax Number: Phone: Additional Contact Emily Galpin, BJNC Day Phone: 817-939-1110 Person: President PROJECT DESCRIPTION: From the Southlake Women’s Club, the Bob Jones Nature Center and Preserve (“BJNC”) received $1900 in funds to purchase two eight-foot long picnic tables, constructed from wholly recycled material. BJNC is requesting matching funds in order to purchase an additional two tables (for a total of four). These tables will be placed in the covered pavilion on the nature center grounds. These tables will greatly enhance the use of the pavilion for participants of scheduled events such as presentations, meetings and classes, and for those who wish to bring a picnic meal or find a quiet place to sit, read, write and observe nature. The tables will be ADA approved, wheel chair accessible and available for use by visitors during all hours that the grounds are open to the public. In order to provide ample seating for groups and to fully utilize the space in the large pavilion, four tables are needed. City Park staff is coordinating with BJNC to select durable, maintenance picnic tables that will comply with City standards. Proposed Start Date: August 1, 2008 Projected Completion August 31, 2008 Date: Projected Cost: $3,800 Amount of Funds $1,900 Requested: