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Item 4B AudioMayor and City Council. Item 4B is Resolution No. 08-041A, Approve joint election agreements with Tarrant County Elections Administration and Denton County Elections Administration and amend election procedures for the November 4, 2008 special Local Option Election to legalize the sale of beer and wine for off-premise consumption only. 1 As you recall, Resolution No. 08-041 was originally approved on August 19 to call a Local Option Election for November 4. Texas Petition Strategies, Inc. and their client, HEB Central Market, submitted a petition meeting the requirements of State law which then required City Council to call a local option election on the next uniform election date. I am now bringing forward for your consideration an amendment to that resolution to approve contracts with both Denton County Elections Administration and Tarrant County Elections Administration. Since the City is geographically located in both counties and by law each county must conduct their own General (or Presidential) Election and provide a polling place in the county which the voters preside, I recommend that the City contract with BOTH Denton County and Tarrant County Elections Administrations to allow for the following conditions: During the period of Early Voting, TC voters can vote a single, unified ballot at anyTC early voting site AND DC voters can vote a single, unified ballot at anyDC early voting site. On Election Day, TC and DC voters can vote a single, unified ballot at their respective polling places in accordance with their precinct numbers. Contracting with both entities will simplify the process for DC voters by allowing them the opportunity to vote both elections at one location. 2 If approved by Council, the City will use a comprehensive communication strategy to reduce voter confusion about locations of polling places including: the local newspapers, City of Southlake dot com, Southlake in Review and the Connect CTY phone system. At the time of packet distribution, I was not in receipt of TC’s contract…but DC’s contract is included in your packet for an estimated contract amount of $2,236.85. Final contract costs cannot be determined until after Election Day when payroll costs are tallied for the election clerks. TC’s contract will be forwarded to you prior to your meeting on Tuesday. Election costs such as these are included in the City Secretary’s Office budget. 3 If you have any questions relating to this item, please call Lori Payne at 817- 748-8016. Thank you for your time and consideration. 4