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Agenda FinalRegular City Council MeetingSeptember 16, 2008 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:00 p.m. 1. Call to order. 2. Invocation: Scott Berry, Chaplain of the Month 3. Discuss all items on tonight’s meeting agenda. REGULAR SESSION: 1. Call to order. 2A. Executive Session. 2B. Reconvene / Action necessary from Executive Session. 3A. Mayor’s Report 3B. City Manager’s Report 1. Introduction of the new Police Chief and Fire Chief 3C. Financial Report 3D. Chamber of Commerce Report - Oktoberfest CONSENT AGENDA: 4A. Approve the minutes from the September 2, 2008, regular City Council meeting. 4B. Resolution No. 08-041A, Approve joint election agreements with Tarrant County Elections Administration and Denton County Elections Administration and amend election procedures for the November 4, 2008 special Local Option Election to legalize the sale of beer and wine for off-premise consumption only. 4C. Resolution No. 08-049, Request the Texas State Legislature to allow for greater local regulatory oversight of intra-state gas utilities. 4D. Ordinance No. 946, 1st Reading, An ordinance adding Ch. 9.5, Article VIII to the Code of Ordinances; providing for the regulation of erosion and sediment control at construction sites. 4E. Ordinance No. 483-O, 1st Reading, Amendment to the Subdivision Ordinance No. 483, as amended, as it pertains to the requirements for the installation of underground franchise utilities. 4F. Approve SPDC matching funds request from the Southlake Historical Society in the amount of $1,000 for the restoration of a historic wagon. 4G. Approve SPDC matching funds request from Bob Jones Nature Center in the amount of $1,900 for the purchase of picnic tables for the Bob Jones Nature Center & Preserve. 4H. Approve SPDC matching funds from Bob Jones Nature Center in the amount of $1,500 for the purchase of classroom furniture for Bob Jones Nature Center & Preserve. REGULAR AGENDA: 5. Public Forum. 6A. ZA08-061, Revised Site Plan for Watermere at Southlake Clubhouse on Lot 4, Block 1, Watermere Addition at 301 Watermere Dr. Current Zoning: S-P-2. SPIN #15. PUBLIC HEARING 6B. Ordinance No. 480-509A, 2nd Reading (ZA08-072), Zoning Change and Development Plan for Cotswold Valley (f.k.a. Estancia) at 579 N. Kimball Ave. Current Zoning: R-PUD. Requested Zoning: R-PUD. SPIN #6. PUBLIC HEARING 6C. Ordinance No. 480-565, 2nd Reading (ZA08-050), Zoning Change and Site Plan for CySolutions Office Complex at 165 S. Kimball Ave. Current Zoning: SF-1A. Requested Zoning: S-P-1. SPIN #7. PUBLIC HEARING 6D. Ordinance No. 480-568, 2nd Reading (ZA08-046), Zoning Change and Concept Plan for Lots 22 and 23, TM Hood No. 706 at 1340 and 1340B Shady Oaks Dr. being Tracts 2C, 2C2, 2C2A, 2C2B, TM Hood Survey, Abstract No. 706. Current Zoning: AG. Requested Zoning: SF-1A. SPIN #11. PUBLIC HEARING 6E. ZA08-047, Plat Showing for Lots 22 and 23, T.M. Hood No. 706 Addition, located at 1340 and 1340B Shady Oaks Dr. being Tracts 2C, 2C2, 2C2A and 2C2B, T.M. Hood Survey, Abstract No. 706. Current Zoning: AG. SPIN #11. 6F. ZA08-064, Site Plan for Lot 5, Block 22, Southlake Town Square at125 Central Ave. Current Zoning: DT. SPIN #8. PUBLIC HEARING 6G. Resolution No. 08-045, Amendments to the City’s Mobility and Master Thoroughfare Plan, an element of the Southlake 2025 Plan, the City’s Comprehensive Master Plan to include the future alignment of Kirkwood Blvd., north of S.H. 114 and N. Carroll Ave. PUBLIC HEARING 6H. Ordinance No. 942, 2nd Reading, Approve and adopt the annual budget for Fiscal Year 2009 and approve the revised budget figures for FY 2008 and multi-year Capital Improvement Plan. SECOND PUBLIC HEARING 6I. Ordinance No. 943, 2nd Reading, Tax Levy Ordinance. SECOND PUBLIC HEARING 6J. Ordinance No. 944, 2nd Reading, Approve an ordinance providing for residential homestead property tax exemption. PUBLIC HEARING 6K. Ordinance No. 945, 2nd Reading, Approve a negotiated resolution between the Atmos Cities Steering Committee and Atmos Energy Corp. PUBLIC HEARING 7A. Ordinance No. 480-564, 1st Reading (ZA08-031), Zoning Change and Development Plan for Carillon Southlake at the northeast corner of E. S.H. 114 and N. White Chapel Blvd. Being Tracts 1, 2, 3A, 3A1, 3A3, 3A4, 3A4A, 3A5, 3B, 3B1, and 3B2, L. Chivers Survey, Abstract No. 300 & Tracts 3 and 4A1, A. Chivers Survey, Abstract No. 300, currently addressed as 1500 and 1900 N. Carroll Ave., 1801 N. White Chapel Blvd., and 100, 202, 250. 300, 320 and 350 E. S.H. 114. Current Zoning: NR-PUD and C-2. Requested Zoning: ECZ. 7B. Ordinance No. 480-440a, 1st Reading (ZA08-076), Zoning Change and Site Plan for Farpointe Wine Cellar at 721 E. Southlake Blvd. being Lot 1, Block 1, Pecan Creek. Current Zoning: S-P-1. SPIN #9E. 8A. Resolution No. 08-047, Appoint members to the Senior Advisory Committee. 8B. Resolution No. 08-048, Appoint a member to the Zoning Board of Adjustment. 9A. Consider SP08-208, Variance to Sign Ordinance No. 704-C for Anderson’s Furniture at 1600 E. Southlake Blvd. 10. There are no items on this agenda. 11. Meeting adjourned. Item 4B Resolution No. 08-041A, Approve joint election agreements with Tarrant County Elections Administration and Denton County Elections Administration and amend election procedures for the November 4, 2008 special Local Option Election to legalize the sale of beer and wine for off-premise consumption only. Resolution No. 08-041A Recommendation: Contract with both Denton County (DC) and Tarrant County (TC) Election Administrations Early Voting: TC & DC vote single unified ballot at respective early voting sites Election Day: TC & DC vote single unified ballot at respective regular polling places Resolution No. 08-041A If approved: City will advertise polling information Election costs included in City Secretary’s Office budget QUESTIONS? Lori Payne 817-748-8016 Item 4CResolution No. 08-049: Addressing Local Regulatory Oversight of Gas Pipelines. Resolution 08-049 Resolution 08-049 Seek greater local oversight of intrastate gas utilities Reduce number of redundant pipelines Protect comprehensive plans/land uses Resolution 08-049 Approve Resolution No. 08-049 Oppose preemption of municipal regulation Urge legislative action to permit greater local oversight Questions? Resolution 08-049 Item 4DErosion and Sediment Control Ordinance Ordinance No. 946, 1st Reading, an ordinance adding chapter 9.5, article VIII to the code of ordinances; providing for the regulation of erosion and sediment control at construction sites within the city of Southlake and establishing an effective date. Storm Water Management Plan SWMP presented to Council Feb, 2008 Phase II – Clean Water Act 5 Year Plan on Management of Storm Water Related Issues Storm Water Management PlanSix Minimum Control Measures Public Involvement/ Participation Illicit Discharges Construction Site Storm Water Runoff Control Post-Construction Storm Water Management Pollution Prevention/ Good Housekeeping for Municipal Operations Public Education and Outreach on Storm Water Impacts Storm Water Regulations Construction General Permit Regulates the Construction Site Prevent pollution from entering storm drains Municipal Separate Storm Sewer System (MS4) Permit Regulates the City Prevent pollution to creeks from storm drains Introduction A program that will reduce pollution by: Defining appropriate practices Providing enforcement Addressing complaints Providing education for: Public Staff Building community Developed Through Committee Contributed to the development of ordinance: Public Works Engineering & Operations Building Inspections Planning Department Erosion Control Consultant (SECA) Building Community Kosse Maykus Christine Riggs (Cadence Custom Homes) Development Community Paul Spain Thank you! Applicable to All Construction Sites Requirements for sites >1 acre Comply with all sections of ordinance Provide a copy of the state’s paperwork Provide an Erosion and Sediment Control Submittal Inspect all sites regularly Requirements for sites <1 acre Comply with all sections of ordinance, except: Do not have to provide a copy of the state’s paperwork Do not have to provide an ESCS Do not have to inspect regularly (will for extreme events and complaints) Unless directed to do so Are you a Construction Site? Construction Site means any clearing, grading, and excavating that result in land disturbance. A construction site also includes but is not limited to any stockpiling or other activity that results in exposed soils. This includes the construction of pools and the installation and maintenance of franchise utilities such as telephone, gas, electric, etc. This excludes the disturbance of soils for emergency activities that are immediately necessary for the protection of life, property, or natural resources. No Yes How much land will be disturbed? <1 acre 1 or more acres Do not have to: apply for state coverage, inspect the site, nor create plans.* Must also: Inspect sites regularly Inspect sites after 3” rain and complaints/violations Record all inspections on city provided website Submit an Erosion and Sediment Control Submittal Comply with all TCEQ requirements Apply for coverage, when needed Submit all TCEQ documents (NOI, NOT, CSN, etc.) to City No action necessary Must meet all expectations for a construction site. Activities to Reduce Pollution Approved Best Management Practices (BMPs) Maintain BMPs Construction entrance Stabilize sediment Preserve vegetation Sweep streets Control wastes Suppress dust Site Operator Inspections Site operator inspects regularly Every 7 days, or Every 14 days and after ½” rain Self report inspections online Access to project-specific webpage After any inspection, record online Municipal Inspections Pre-Construction Inspection Inspections during operations: On-site inspection Online inspection Did the builder document inspections? Did the builder accurately represent site in inspection? Final Inspection Education Program Required training Pollution Prevention training for Contractors City will provide training, or Accept proof of training elsewhere Benefits Reduce sediments entering storm system Reduce potential for: Flooding Degradation Maintenance needs Reduce citizen’s concerns Compliance with regulations Questions?Bob Price817.748.8097 Item 4EOrdinance 483-O ORDINANCE NO 483-O, AN AMENDMENT TO THE SUBDIVISION ORDINANCE NO. 483, as amended, as it pertains to the requirements for the installation of underground franchise utilities within the City of Southlake. Require and provide that all electric utility lines and wires that will be operated at nominal voltages, all telephone utility lines and wires, all cable television and other communication or utility lines and wires, and all terminals shall be installed, placed and constructed underground; and cable television, telephone, and electric transformer and primary switching gear may be pad mounted or placed underground. Provisions for: Utility Company Charges Temporary Utility Service Street Lighting Placement & Screening of Equipment Questions?Ken Baker(817)748-8067Clayton Comstock(817)748-8269 Item 4F Approve SPDC matching funds request from Southlake Historical Society in the amount of $1,000 for the restoration of a historic wagon Chris Tribble SHS Matching Funds Request City in cooperation with SHS restoring historic log cabin in Bicentennial Park Wagon is of similar time period as log cabin Wagon to be refurbished as historically accurate as possible If Matching Funds approved, wagon will become property of the City of Southlake Previously approved $7,500 in SPDC Matching Funds for rock fire place/chimney and back porch for log cabin SHS Matching Funds Request Fiscal Year 2008 SPDC Matching Funds ($200,000) $118,419 allocated ($81,581 balance) If approved, an unencumbered balance of $79,581 would remain Note: SPDC & City Council will consider 3 separate SPDC Matching Fund Requests on September 16 – If all three are approved an unencumbered balance of $72,781 would remain SHS Matching Funds Request Parks Board reviewed and recommended approval (5-0) on August 11, 2008 SPDC will review and make a recommendation at September 16 meeting prior to City Council Questions? Chris Tribble 817.748.8021 Item 4G Approve SPDC matching funds request from the BJNC organization in the amount of $1,900 for the purchase of picnic tables for the Bob Jones Nature Center & Preserve Chris Tribble BJNC Matching Funds Request BJNC Board received $1,900 grant from Southlake Women’s Club for purchase of picnic tables for pavilion at Bob Jones Nature Center Seeking matching funds to purchase two additional tables Board will work with staff to make sure tables comply with City and ADA standards BJNC Matching Funds Request Matching Funds Request $1,900 ($3,800 total) FY 2008 SPDC Matching Funds ($200,000) $118,419 allocated ($81,581 balance) If approved, an unencumbered balance of $77,781 would remain Note: SPDC & City Council will consider 3 separate SPDC Matching Fund Requests on September 16 – If all three are approved an unencumbered balance of $72,781 would remain BJNC Matching Funds Request Parks Board reviewed and recommended approval (5-0) on August 11, 2008 SPDC will review and make a recommendation at September 16 meeting prior to City Council Questions? Chris Tribble 817.748.8021 Item 4H Approve SPDC matching funds request from the BJNC organization in the amount of $1,500 for the purchase of classroom furniture for the Bob Jones Nature Center & Preserve Chris Tribble BJNC Matching Funds Request BJNC Board received $1,000 grant from Greater Southlake Women’s Society and $500 from the Southlake Newcomer’s Club for purchase of classroom furniture at the Bob Jones Nature Center & Preserve Seeking matching funds to purchase additional furnishings totaling $3,000 Furniture is considered “green furniture” BJNC Matching Funds Request Matching Funds Request $1,500 ($3,000 total) FY 2008 SPDC Matching Funds ($200,000) $118,419 allocated ($81,581 balance) If approved, an unencumbered balance of $78,581 would remain Note: SPDC & City Council will consider 3 separate SPDC Matching Fund Requests on September 16 – If all three are approved an unencumbered balance of $72,781 would remain BJNC Matching Funds Request Parks Board reviewed and recommended approval (8-0) on September 8, 2008 SPDC will review and make a recommendation at September 16 meeting prior to City Council Questions?Chris Tribble817.748.8021