Agenda FinalRegular City Council Meeting October 7, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 p.m.
1. Call to order.
2. Invocation: Chaplain of the Month
3. Potential Interlocal Agreement with the City of Grapevine
4. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2A. Executive Session.
2B. Reconvene / Action necessary from Executive Session.
3A. Mayor’s Report
1. Proclamation in recognition of the Southlake Green Dragons (11U) Baseball Team winning the Triple Crown Summer National Championship.
2. Recognition of donors – water tower logo project
3. Presentation by Sister Cities Youth Ambassador Representative
3B. City Manager’s Report
3C. Local Business Report
3D. School District Reports
CONSENT AGENDA:
4A. Approve the minutes from the September 16, 2008, regular City Council meeting.
4B. Clarify a motion from the June 5, 2007 City Council meeting minutes for Ordinance No. 480-523, 2nd Reading (ZA07-018) Zoning Change and Development Plan for Tealwood.
4C. Resolution No. 08-052, Appoint representatives to serve as liaison and alternate(s) members to the Texas High Speed Rail and Transportation Corporation.
4D. Approve an interlocal agreement with Tarrant Co. for the asphalt overlay of Randol Mill Rd. from W. Southlake Blvd. to north or Brook Forest Dr. and N. Carroll Avenue, north from
E. Southlake Blvd. to Federal Way.
4E. Ratify termination of the professional services agreement with Graham and Assoc., Inc. for the design of White Chapel Blvd.
4F. Terminate the construction contract with Jackson Construction, Ltd in the amount of $891,157.70 for paving, drainage and utility improvements to Shumaker Ln. and Sunshine Ln.
4G. Award contract to JLB Contracting for $897,191.66 for paving, drainage and utility improvements to Shumaker Ln. and Sunshine Ln. and provide for construction phase contingencies.
4H. ZA08-026, Plat Revision for South Village at Watermere being a revision of a portion of Lot 4, Block 1, Watermere at Southlake Addition, being approx. 33.72 acres in the J.G. Allen
Survey, Abstract No. 18 located at 2271 Union Church Rd. Current zoning: S-P-2 and R- PUD. SPIN #15.
4I. ZA08-077, Plat Revision for Lot 4R, Block 1, Watermere at Southlake Addition being a revision of a portion of Lot 4, Block 1, Watermere at Southlake Addition at 301 Watermere
Dr. Current Zoning: S-P-2. SPIN #15.
4J. ZA07-033, Plat Extension for Autumn Creek Plat Revision, being a revision of Lots 5R1-5R3, Block 1, TM Hood No. 706 Addition at 321, 331 and 333 W. Highland St. Current Zoning:
SF-1A. SPIN #10.
4K. ZA06-134, Plat Extension for Morrison Office Park Preliminary Plat being approx. 6.14 acres at 2720 E. S.H. 114. Current Zoning: S-P-2. SPIN #6.
4L. ZA06-154, Plat Extension for Morrison Office Park Final Plat at 2720 E. S.H. 114. Current Zoning: S-P-2. SPIN #6.
4M. Approve Identity Theft Prevention Program.
4N. ZA07-144, Site Plan for Lot 1, Players Circle being Lot 1, Block 1, Players Circle Addition at 1901 W. Southlake Blvd. Current Zoning: C3. SPIN #16. THIS ITEM AND THE ASSOCIATED
PUBLIC HEARING ARE TABLED UNTIL THE NOVEMBR 4, 2008 CITY COUNCIL MEETING.
4O. Resolution No. 08-045, Amendments to the City’s Mobility and Master Thoroughfare Plan, an element of the Southlake 2025 Plan, the City’s Comprehensive Master Plan to include the
future alignment of Kirkwood Blvd., north of S.H. 114 and N. Carroll Ave. THIS ITEM HAS BEEN TABLED.
REGULAR AGENDA:
5. Public Forum
6A. Ordinance No. 480-440a, 2nd Reading (ZA08-076), Zoning Change and Site Plan for Farpointe Wine Cellar at 721 E. Southlake Blvd. Being Lot 1, Block 1 Pecan Creek. Current Zoning:
S-P-1. Requested Zoning: S-P-1. SPIN #9E. PUBLIC HEARING
6B. ZA08-079, Site Plan for The Shops of Southlake being describes as Lot 5, Block 1 (Buildings A1 and A2) and Lot 1, Block 1 (Building E), Shops of Southlake at 1451 and 1201 E. Southlake
Blvd. Current Zoning: S-P-2. SPIN #8. PUBLIC HEARING
6C. Consider SP08-223, Conditional Sign Permit for The Shops at Southlake at the southeast corner of S. Carroll Ave. and E. Southlake Blvd.
6D. Resolution No. 08-051 (ZA08-082), Specific Use Permit for Chick-fil-A on Blot 4, Block 1, Perry/Allen Addition at 2301 E. Southlake Blvd. Current Zoning: C#. SPIN #7. PUBLIC HEARING
6E. Ordinance No. 946, 2nd Reading, An ordinance adding Ch. 9.5, Article VIII to the Code of Ordinances, providing for the regulation of erosion and sediment control at construction
sites. PUBLIC HEARING
6F. Ordinance No. 483-O, 2nd Reading, Amendment to the Subdivision Ordinance No. 483, as amended, as it pertains to the requirements for the installation of underground franchise utilities.
PUBLIC HEARING
7A. Ordinance No. 480-564, 1st Reading (ZA08-031), Zoning Change and Development Plan for Carillon Southlake at the northeast corner of E. S.H. 114 and N. White Chapel Blvd. Being Tracts
1, 2, 3A, 3A1, 3A3, 3A4, 3A4A, 3A5, 3B, 3B1, and 3B2, L. Chivers Survey, Abstract No. 300 & Tracts 3 and 4A1, A. Chivers Survey, Abstract No. 300, currently addressed as 1500 and 1900
N. Carroll Ave., 1801 N. White Chapel Blvd., and 100, 202, 250. 300, 320 and 350 E. S.H. 114. Current Zoning: NR-PUD and C-2. Requested Zoning: ECZ.
7B. Ordinance No. 480-569, 1st Reading (ZA08-052), Zoning Change and Concept Plan for Miracle Pointe II on Tracts 6G, 6H, and 6K, J.A. Freeman Survey, Abstract No. 529 at 703, 722 and
750 S. Kimball Ave. Current Zoning: AG and I1. Proposed Zoning: SF-20A. SPIN #8.
7C. Ordinance No. 480-570, 1st Reading (ZA08-059), Zoning Change and Site Plan for The Plaza at Southlake Boulevard on a portion of Tract 4G, O.W. Knight Survey, Abstract No. 899 at
400 S. Carroll Ave. (per TAD records) and also being at 1001 E. Southlake Blvd. (as assigned by the City of Southlake). Current Zoning: AG. Proposed Zoning: S-P-2 with C2 uses. SPIN
#9E.
8. There are no items on this agenda.
9A. Approve recommendation for the placement of red light cameras at Carroll Ave. at E. Southlake Blvd. – westbound, Kimball Ave. at E. Southlake Blvd. – eastbound, and Davis Blvd. at
W. Southlake Blvd. – northbound.
9B. Consider SP08-161, Variance to the Shady Oaks Office Park Conditional Sign Permit for Guaranty Bank at 600 W. Southlake Blvd., Suite 110.
10. There are no items on this agenda.
11. Meeting adjourned.
Item 4D
Approve interlocal agreement with Tarrant County for the asphalt overlay of Randol Mill Road from FM 1709 to north of Brookforest Drive and Carroll Avenue, North from FM 1709 to Federal
Way
Interlocal Agreement with Tarrant County for Pavement Work
Purpose:
Tarrant County
provide equipment and manpower to perform street repair project
Similar agreements in past years include:
Continental Blvd., N. & S. Peytonville, Pearson, T.W. King, Shady Oaks, Randol Mill (portion) and Florence Rd., Dove Road and N. White Chapel
Interlocal Agreement with Tarrant County for Pavement Work
Process:
City will pay for materials
County will provide labor and equipment
Estimated cost $284,800
Funding is available from the FY 2009 CIP
Project Location Map
Project Location Map
Questions? Contact Bob Price (817) 748-8097
ITEM 4E
Ratify termination of the professional services agreement with Graham Associates, Inc. for the design of White Chapel Boulevard from Highland to SH 114
Project Location Map
Ratify Termination of White Chapel PSA
Staff issued letter of termination based on discussions with City Attorney
Contract was awarded by Council
Staff termination requires ratification action by Council
Questions?
ITEM 4F
Terminate construction contract with Jackson Construction, Ltd. in the amount of $891,157.70 for paving, drainage, and utility improvements to Shumaker Lane and Sunshine Lane
Shumaker Lane/Sunshine Lane Location Map
Shumaker/Sunshine Lane
Contractor – Jackson Construction, Ltd.
Requested increase due to rising construction costs
Contractor has provided letter requesting to be relieved from project
2nd Low bidder – JLB Construction - With revisions, is now low bidder
Plan of Action
Terminate Jackson Contract
Award to JLB Construction
Item 4G
Questions?
ITEM 4G
Award construction contract to JLB Contracting, in the amount of $897,191.66 for paving, drainage, and utility improvements to Shumaker Lane and Sunshine Lane and provide for construction
phase contingencies
Shumaker Lane/Sunshine Lane Location Map
Shumaker/Sunshine Lane
Awarded to Jackson Construction
Requested to be released from contract
Contractor – JLB Contracting
Engineer Recommends New Low Bidder
Total Bid $897,191.66
Construction Phase Contingency - 129,808.34
Project Budget $1,027,000.00
Shumaker Lane
CIP amount budgeted - $490,578
Amount bid - $490,360
Sunshine Lane
CIP funds available - $ 1,133,564.00
Amount bid - $ 536,640.00
Questions?
Items 4H & 4I ZA08-026 & ZA08-077
Owner: Southlake Watermark Holdings, L.P.
Requests: (1) Approval of a Plat Revision for South Village at Watermere (ZA08-026) for the creation of 68 lots on 35.14 acres.
(2) Approval of a Plat Revision for Lot 4R, Block 1, Watermere at Southlake (ZA08-077).
Location: 301 Watermere Drive & 2271 Union Church Rd
Zoning District Map
Watermere at Southlake
Current Zoning:
S-P-2: Generalized Site Plan District
R-PUD: Residential Planned Unit Development
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
APPROVED PRELIMINARY PLAT
SOUTH VILLAGE AT WATERMERE
APPROVED DEVELOPMENT PLAN
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
CASE ZA08-026
Add this area
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
CASE ZA08-077
Remove this area
PLAT REVISION
SOUTH VILLAGE AT WATERMERE
PLAT REVISION
LOT 4R, BLOCK 1, WATERMERE AT SOUTHLAKE
Questions? Ken Baker (817)748-8067 Clayton Comstock (817)748-8269
Item 4J ZA07-033
Applicant: Riordan Capital Properties, LP
Request: Approval of a variance to the Subdivision Ordinance No. 483, Section 4.01(I) (Plat Expiration), as amended, to extend the validity of Case No. ZA07-033, Plat Revision for Autumn
Creek, for an additional one year from the date of the City Council’s action on this item.
Location: 321, 331, and 333 W. Highland Street
PLAT REVISION
AUTUMN CREEK
Questions? Ken Baker (817)748-8067 Clayton Comstock (817)748-8269
Items 4K & 4L ZA06-134 & ZA06-154
Applicant: Adams Engineering
Requests: (1) Approval of an extension to the Preliminary Plat for Morrison Office Park (ZA06-134) to October 16, 2009.
(2) Approval of a variance to extend the validity of the Final Plat for Morrison Office Park (ZA06-154) to April 1, 2009.
Location: 2720 E. State Highway 114
PRELIMINARY PLAT
MORRISON OFFICE PARK
FINAL PLAT
MORRISON OFFICE PARK
Questions? Ken Baker (817)748-8067 Clayton Comstock (817)748-8269
Item 4M Approval of Identity Theft Prevention Program
October 7, 2008
Identity Theft Program
Federal Trade Commission issued the “Red Flags Rules”
Develop and implement written identity theft prevention program
Effective November 1, 2008
Who must comply?
Financial institutions
Bank
Savings and loan association
Credit Union
Creditor
Finance companies
Automobile dealers
Cell phone accounts
Utility accounts
Identity Theft Program
Creditors must develop written program
Identifies and detects warning signs or “red flags” of identity theft
Preventing and mitigating identity theft
Managed by BOD or senior staff
Appropriate staff training
Questions ? Sharen Jackson 817.748.8042