2010-01-26
s 4
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 SOUTHLAKE ARTS COUNCIL MEETING
2 Southlake Town Hall - 3A
3 1400 Main Street
4 Southlake, Texas 76092
5
6 January 26, 2010
7 MINUTES
8
9 Arts Council Members Present - Leslie Bartlett, Vice Chair; Jonathan Calvert; Deborah
10 Frazier; Merlene Ingraham; Carol Knox; Terri Messing; Jeff Walter, Chair
11
12 Arts Council Members Absent - Karen Chidiac; Peggy Firestone; Fariba Parmer
13
14 Staff Members Present - Kerry McGeath, Deputy Director of Community Services; Jim
15 Blagg, Assistant City Manager; Ken Baker, Director of Planning and Development
16 Services.
17
18 Others Present - None
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1. Call to Order:
23
24 Chair Walter called the meeting to order at 6:05 p.m.
25
26 REPORTS:
27
28 Agenda Item No 2A. Administrative Comments: 2030 Plan Overview
29
30 Planning Director Ken Baker gave a brief overview of the 2030 Plan process and
31 explained how the Arts Master Plan will fit into the process.
32
33 Agenda Item No 2B Administrative Comments: Arts Master Plan
34
35 Staff discussed the Arts Master Plan and expectations for it.
36
37 Agenda Item No 2C Administrative Comments: Multi-purpose Facility Update
38
39 Mr. Blagg updated the Arts council on a multipurpose facility.
40
41 Agenda Item No 2D Administrative Comments: Fort Worth Symphony Concert Update
42
43 Staff will discuss preparations for the upcoming concert.
44
45
46
Southlake Arts Council Meeting Minutes - January 26, 2010 Page 1 of 3
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 CONSENT AGENDA:
2
3 Agenda Item No 3A Consent: Approval of minutes from the December 8, 2009
4 Southlake Arts Council meeting.
5
6 A motion was made, seconded and unanimously approved to accept the minutes for the
7 December 8, 2009 meeting.
8
9 REGULAR AGENDA:
10
11 Agenda Item No. 4. Public Forum.
12
13 The Public Forum was opened at 6:15 pm. As there was no one to speak, it was closed
14 at 6:16 pm.
15
16 Agenda Item No 5A Consider: Recommendation to City Council on 2010 Community
17 Services Agreement with ARTSNET.
18
19 The Agreement covers the payment from the City to ARTSNET of $22,000 for
20 programs. ARTSNET is no longer producing a calendar or newsletters so $2,500 is no
21 longer being funded to cover those costs. There was some discussion about the
22 program quality versus the expense. The Council would like a qualitative measuring
23 system for the next fiscal year.
24
25 A motion was made, seconded and unanimously approved to recommend the City
26 Council approves the Agreement.
27
28 Agenda Item No 5B Consider: Recommendation on APEX Summer Concert Program.
29
30 Ms. Messing made a presentation to the Arts Council. The Arts Council wants to use
31 APEX concerts to bring people into Town Square to supplement what ARTSNET
32 provides. Mr. Blagg remarked that there is a Community Events Fund from the Hotel
33 Occupancy Tax that is limited to $5,000 per event.
34
35 A motion for a recommendation to request that APEX construct a proposal for a free
36 concert program and bring it back to the Arts Council was made, seconded and
37 unanimously approved.
38
39 Agenda Item No 5B Consider: Recommendation on Call-to-Artists for Roundabout Art.
40
41 There are two roundabouts under construction and a third that will be started soon.
42 After much discussion the Council agreed to ask staff and the subcommittee to develop
43 and publish the Call-to-Artists to be released immediately. A motion was made,
44 seconded and approved 5 to 2 to release the Call-to-Artists immediately.
45
46
Southlake Arts Council Meeting Minutes - January 26, 2010 Page 2 of 3
a
OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1
2 DISCUSSION AGENDA:
3
4 Agenda Item No. 6A. Discussion: Attendance Policy
5
6 Mr. Walters read the portion from the ordnance that created the Arts Council concerning
7 attendance. Mr. Walters will discuss a resignation with the absent staff member.
8
9 Agenda Item No. 7. Adjournment
10
11 The next meeting is Tuesday, February 23, 2010. This meeting was adjourned at 7:30
12 p.m. '
13
14
15
16
17 Jeff It , C air
18
19 Atte t.
20
21
22
23
24 Ker McGeath, Deputy Director of Community Services
25
26 A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY.
27
Southlake Arts Council Meeting Minutes - January 26, 2010 Page 3 of 3
' Southlake Arts Council Sign-in Sheet
January 26, 2010 - 6:00 pm - Town Hall 3rd Fl (3A)
Carol Knox
Merlene Ingraham
Deborah Fier ^ `
~JTerri ssing ✓
15
- Karen ~p6idiac ✓ ~ F
_F
Jeffrey/Walter
Jon Cofvert ✓ -
y Peggy estone✓
Fariba Parmer/
tir Lesli"artlettl
STAFF
Kerry McGeath
Jim Blagg ~ , ,_Guests: