2010-01-27
* `OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 January 27, 2010
7
8 MINUTES
9
10 Library Board Members Present - Lori Burr; Brenda Flores, Vice Chair; June Koelker,
11 Chair; Kim Roberts; Wanda Schafer.
12
13 Library Board Members Absent - Emily Galpin; Vicki Kight.
14
15 Staff Members Present - Kerry McGeath, City Librarian; Nancy Roper, Administrative
16 Secretary.
17
18 Others Present - None.
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to Order. - Chair June Koelker called the meeting to order at
23 7:11 p.m.
24
25 REPORTS:
26
27 Agenda Item No. 2A - Administrative Comments - City Librarian's Report - Library
28 Journal online article about SL Library.
29
30 There is an online article about the Library in Library Journal, a professional magazine
31 for librarians. The article from the January 15, 2010 issue summarizes the virtual branch
32 concept implemented by Mr. McGeath in 2006. It also mentions that Southlake Public
33 Library has been selected as a case study for the Transforming Local Government
34 Conference in Las Vegas in June 2010.
35
36 We have placed a book drop in the lobby of the DPS West building. The lobby is open
37 24/7 for those that want to return materials at any time of the day or night. Materials will
38 be collected during the scheduled virtual branch runs.
39
40 The Polaris server is "old". Mr. McGeath will talk to Technical Services about creating a
41 virtual environment so that updates can be added for new functionality. The virtual
42 environment will give us redundancy for security.
43
44 Mr. McGeath and Ms. Pfledderer will meet with Mr. Ephraim to learn how to set up
45 virtual branches. Customers will eventually be able to request materials be delivered to
46 any virtual branch.
Southlake Library Board Meeting Minutes - January 27, 2010 Page 1 of 4
* `OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2 Mr. McGeath mentioned a machine that vends books and DVDs and could be put in
3 remote locations. Funding would need to be acquired first.
4
5 Mr. McGeath has offered the CISD school librarians an opportunity to let students return
6 CISD books to SPL book returns or the Library itself. Students could also return SPL
7 books to the school libraries. SPL staff would route the CISD books appropriately
8 during the virtual branch runs. CISD administration would need to approve the process.
9 Mr. McGeath views this as a cooperative opportunity between the City and CISD.
10
11 Agenda Item No. 2B -Administrative Comments - Library Statistics
12
13 Mr. McGeath discussed the statistics and how the Library is doing compared to previous
14 time periods. We are seeing a 10% increase in circulation statistics. Our traffic is up
15 due to more accurate reporting. Computer use has continued to grow even with the
16 implementation of requiring a Southlake Library card to use the computers. Study and
17 meeting room users also need a library card unless they are a business in Town Square
18 or a nonprofit organization.
19
20 We are having a consultant look at a new facility. He will be looking at programming
21 and needed staff versus usage. We will also look at technical opportunities to provide
22 service to customers and take some of the pressure from Library staff. This fiscal year
23 we were able to keep our materials budget, but there were no pay increases for staff
24 and no staff increases. The Library has many supporters on the City Council.
25
26 CONSIDER:
27
28 Agenda Item No. 3A. - Approval of Minutes from December 9 2009 Library Board
29 Meeting.
30
31 A motion was made and seconded to approve the minutes. The minutes were
32 unanimously approved.
33
34 REGULAR AGENDA:
35
36 Agenda Item No. 4 - Public Forum.
37
38 Chair Koelker opened the public forum at 7:35 p.m. and closed it at 7:36 as there was
39 no one to speak.
40
41 Agenda Item No. 5A, Discussion - New Library 5 Year Plan
42
43 We will have a consultant help us with programming needs for the new or renovated
44 space. Mr. McGeath will delay discussion of this item until the consultant can meet with
45 the Board. Mr. Steve Brown is the Director of the North Richland Hills Public Library
Southlake Library Board Meeting Minutes - January 27, 2010 Page 2 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 and has been selected as the consultant. He will begin the process by visiting with
2 selected staff and with Board members.
3
4 Agenda Item No. 5B, Discussion - Possible Building Opportunities
5
6 The City is reviewing options f or expansion of facilities. There is a possibility of
7 renovating Gateway Church or building a multipurpose center on the property at 1709
8 and Byron Nelson or some combination thereof. Mr. Brown will be consulting to decide
9 how best to handle renovation, expansion or building. The Citizen Survey was positive
10 about the idea of a multipurpose facility. The Library needs about 35,000 to 40,000
11 square feet, which is about right for a single floor operation.
12
13 Agenda Item No. 5C, Discussion - Review of Computer and Study Room use policy
14 changes.
15
16 We are now requiring customers who use these services to have a library card.
17
18 Agenda Item No. 5D, Discussion - North Texas Regional Library System (NTRLS)
19 update.
20
21 The System assembly meeting is scheduled for January 28tH
22
23 _Agenda Item No. 5D, Discussion - Friends of the Southlake Library (FOSL) update
24
25 The materials sold for the Friends continue to be a good money maker. The Friends
26 are buying DVDs for us and we have added a few Blu-Rays. We have stopped buying
27 VHS and have weeded many in the Adult section. We have kept the youth VHS as they
28 are still being heavily used. FOSL has a new treasurer that needs to be officially
29 installed by the FOSL Board.
30
31 Mr. McGeath is the Chair of the Library Systems Act Board. Dallas PL was charging for
32 holds. The Library Systems Act states that Library service has to be free for core
33 services. Core services will need to be more closely defined as Cities and Libraries
34 look at creating revenue streams. In order to be accredited libraries must adhere to
35 Library Systems Act mandates, which can present a disparity if a library chooses not to
36 be accredited and to operate outside the mandates.
37
38 Agenda Item No. 6 - Adjournment.
39
40 Mrs. Koelker adjourned the meeting at 7:52 pm.
41
42 r
43
44 Mrs.: - e er, Chair
Jw
45
46 Attest:
Southlake Library Board Meeting Minutes - January 27, 2010 Page 3 of 4
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1
2
3 Kerry McGeath, Deputy Director of Community Services
4 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
5 SECRETARY.
Southlake Library Board Meeting Minutes - January 27, 2010 Page 4 of 4