Item 4F-4HItems # 4F – 4H Approve Policies and Ordinance Review Committee revisions to Community Services Recreation Program Registration Policy, Refund Policy and Donation Policy Chris Tribble
P.O.R.C. Background November 9, 2004 City Council created Policies and Ordinance Review Committee (P.O.R.C.) Virginia Muzyka, Carolyn Morris & Greg Jones (CC Members) Mike Mills,
Cara White & Katrina Peebles (PB Members) Bill Kyle & Cleta Pierce (SAC Members) Chelsea Payne (SYAC Member) Director Steve Polasek & Recreation Supt Steve Moore (Staff) Charge: Review
selected Community Services Department policies to update and to reflect the current practices P.O.R.C. Background P.O.R.C. reviewed policies and ordinances 2004-2006, including:
Program Registration Policy Registration method (mail-in, drop box, walk-in, online) Payment method (cash, check, credit card) Deposit requirements for Summer Camp and Teen Scene programs)
Refund Policy $5 administrative fee for processing refund No refunds issued after 2nd class or game Must withdraw or request transfer 48 hours in advance of class Donation Policy Changed
Dept name listed from PARD to CS Dept Changed Director’s title $ amount Director may accept increased from $100 to $1,000 Minor Grammar and Housekeeping changes to reflect Department’s
practices Changed Dept name P.O.R.C forwarded it’s recommended revisions to the City Attorney. City Attorney reviewed and approved the revisions All revisions have been implemented
P.O.R.C. – Final Step Park Board recommended (9-0) to approve the P.O.R.C. revisions at their January 11, 2010 meeting. Final step to complete the P.O.R.C assignment is City Council
approval of the recommended revisions Future Revisions…Similar to how the recent Park Naming and Park Hours revisions were handled, the CS Dept will continually update the policies
and ordinances that affect the Department as necessary. Questions? Chris Tribble (817) 748-8021 Timeline Information * *