Item 4DCITY OF
SOUTH LAKE
MEMORANDUM
(January 19, 2010)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Award purchase of pump number 3 at T.W. King Pump Station
to Crescent Constructors, Inc. in the amount of $121,000
Action
Requested: Award purchase of pump number 3 at T.W. King Pump Station to
Crescent Constructors, Inc. in the amount of $121,000.
Background
Information: The City is presently building and designing various segments of
the thirty inch (30 ") T.W. King water supply line. We expect this line
to be placed in service to the pump station late 2011. In order to
take advantage of this new supply, three pumps will be needed to
move the water from ground storage into the water distribution
system. The installation of pump #3 referenced in this purchase
will fulfill this need.
Five bids were received on January 6, 2010. The bids have been
reviewed by city's consultant who has provided the attached
recommendation letter and bid tabulation.
It is recommended that the City Council award the purchase and
installation of this pump to Crescent Constructors, Inc.
Financial
Considerations: Funding for the pump purchase under this agreement is available in
the FY 2010 operating budget.
Strategic Link: The maintenance of the utility system links to the city's strategy
map relative to focus area of Performance Management and
Service Delivery. The specific corporate objective that is met by
this purchase agreement is investing to provide and maintain high
quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny this purchase.
Supporting
Documents: Bid Tabulation
Letter of Recommendation
Staff
Recommendation: Award purchase of pump number 3 at T.W. King Pump Station to
Crescent Constructors, Inc. in the amount of $121,000.
Staff Contact. Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works - Operations
Bid /Project Name: T.W. King Pump Station VTP #3
Installation
Bid Opening Date: January 6, 2010
Bids Issued: 8
Bids Rec'd:
1 st Addendum: December 30, 2009
SOUTHLAK.E
Low Bid Vendor: Crescent Constructors, Inc.
DELTATEK ENGINEERING
Firm Registration No. F -4419
14114 DALLAS PARKWAY, SUITE 480
DALLAS, TEXAS 75254
469- 374 -9800
bn @deltatekeng.com
Name of Bidder Crescent Constructors, Inc. J.S. Haren Company Steve Dake Construction
Address 1100 Grinnell Dr. 1175 Hwy 11 North 3911 Blue Feather Ct
City, State, Zip Richardson, TX 75081 Athens, TN 37303 Arlington, TX 76106
Telephone /Fax 972 - 783 - 6901/972- 437 -2845 423 - 745 - 5000/423 - 745 -5252 817 - 454 - 6508/817- 572 -6919
Email miked crescentconstructors.com Isharen1 (a)aol.com dakeconstruction ()sbcglobal.net
Contact Michael Daigre ISky Haren Steve Dake
BID SCHEDULE
#
Item
Qty
Unit
Unit Price
Extended Price
Unit Price
Extended Price
Unit Price
Extended Price
1
Bonds & Insurance.
I
LS
$4,500.00
$4,500.00
$10.000.00
$10,000.00
$3,000.00
$3.000.00
2
Mobilization.
I
LS
$4,500.00
$4,500.00
$5,000.00
$5,000.00
$250.00
$250.00
3
Furnish and install Vertical Turbine
Pumping unit.
I
LS
$82,800.00
$82,800.00
$95,400.00
$95,400.00
$90,000.00
$90,000.00
4
Furnish and install red rubber flange
gaskets and new bolt kits on pump can and
discharge flange.
1
I LS
$1,500.00
$1,500.00
$500.00
$500.00
$200.00
$200.00
5
Furnish and install %" stainless steel tubing,
fittings, valve, and insulation for mechanical
seal as shown on the drawings.
I
LS
$1,000.00
$1,000.00
$500.00
$500.00
$250.00
$250.00
6
Prepare all surfaces of pump, motor, and
exposed piping to SSPC SP6 and paint
using epoxy /urethane to match existing
pumps.
1
I LS
$2,000.00
$2,000.00
$500.00
$500.00
$2,200.00
$2,200.00
7
Furnish and install labor and materials to
disinfect all piping.
I
LS
$200.00
$200.00
$200.00
$200.00
$250.00
$250.00
8
Furnish and install labor and materials to
rebuild the existing 12" control valve.
Includes new internal parts, solenoid valves,
pilots, and tubing.
I
LS
$6,000.00
$6,000.00
$1,500.00
$1,500.00
$8,400.00
$8,400.00
9
Furnish and install labor and materials to
connect existing electrical power and
control wiring to the new pumping unit.
I
LS
$3,600.00
$3,600.00
$500.00
$500.00
$3,800.00
$3,800.00
10
Furnish services of switchgear
manufacturer to perform inspection and
testing of the motor control relay and
switchgear as detailed in the Appendix.
I
LS
$3,600.00
$3,600.00
$1,000.00
$1,000.00
$4,000.00
$4,000.00
11
Furnish services of SCADA system
representative to verify operation of the new
pumping unit via the RTU.
I
LP
$3,600.00
$3,600.00
$500.00
$500.00
$3,800.00
$3,800.00
12
Manufacturer Field Representative services
for the new pump. Includes startup and
training.
4
DA
$250.00
$1,000.00
$50.00
$200.00
$500.00
$2,000.00
13
Manufacturer Field Representative services
for the new motor. Includes startup and
training.
4
DA
$250.00
$1,000.00
$50.00
$200.00
$500.00
$2,000.00
14
ISite cleanup and demobilization.
I
LS
$700.00
$700.00
$1,000.00
$1,000.00
$500.00
$500.00
15
Construction contingency to be used only
with written approval of the Engineer.
1
LS
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$5.000.00
TOTAL ALL ITEMS: 1 1 $121,000.00 $122,000.00 $125.650.00
Notes:
Bid Bond Included
Bid Bond Included
Bid Bond Included
Addendum 1 Acknowledged
Addendum 1 Acknowledged
Addendum 1 Acknowledged
Apparent Low Bidder
Low Bid Vendor: Crescent Constructors, Inc.
DELTATEK ENGINEERING
Firm Registration No. F -4419
14114 DALLAS PARKWAY, SUITE 480
DALLAS, TEXAS 75254
469- 374 -9800
bn @deltatekeng.com
Bid /Project Name: T.W. King Pump Station VTP #3
Installation
Bid Opening Date: January 6, 2010
Bids Issued: 8
Bids Rec'd:
1 st Addendum: December 30, 2009
50UTHLAKE
Low Bid Vendor: Crescent Constructors, Inc.
DELTATEK ENGINEERING
Firm Registration No. F -4419
14114 DALLAS PARKWAY, SUITE 480
DALLAS, TEXAS 75254
469- 374 -9800
` bn @deltatekeng.com
Name of Bidder Red River Construction Triple D Inc.
Address 2804 Capital Street P.O. Box 1149
City, State, Zip Wylie, TX 75098 Keller, TX 76244
Telephone / Fax 972 - 578 -0127 / 972 - 578 -1043 817 - 430 -9900 / 817- 430 -9911
Email dean.porter ()redriverconstruction.com dskinnerd(oaol.com
Contact Dean Porter Robert Skinner
BID SCHEDULE
#
Item
Qty
Unit
Unit Price
Extended Price
Unit Price
Extended Price
1
Bonds & Insurance.
I
LS
$4,500.00
$4,500.00
$4,500.00
$4,500.00
2
Mobilization.
I
LS
$3,500.00
$3,500.00
$3,000.00
$3,000.00
3
Furnish and install Vertical Turbine
Pumping unit.
I
LS
$86,000.00
$86,000.00
$94,000.00
$94,000.00
4
Furnish and install red rubber flange
gaskets and new bolt kits on pump can and
discharge flange.
1
I LS
$2,500.00
$2,500.00
$500.00
$500.00
5
Furnish and install %" stainless steel tubing,
fittings, valve, and insulation for mechanical
seal as shown on the drawings.
I
LS
$900.00
$900.00
$300.00
$300.00
6
Prepare all surfaces of pump, motor, and
exposed piping to SSPC SP6 and paint
using epoxy /urethane to match existing
pumps.
1
I LS
$2,100.00
$2,100.00
$2,500.00
$2,500.00
7
Furnish and install labor and materials to
disinfect all piping.
I
LS
$300.00
$300.00
$500.00
$500.00
8
Furnish and install labor and materials to
rebuild the existing 12" control valve.
Includes new internal parts, solenoid valves,
pilots, and tubing.
1
LS
1 $7,200.00
$7,200.00
$6,000.00
$6,000.00
9
Furnish and install labor and materials to
connect existing electrical power and
control wiring to the new pumping unit.
I
LS
$3,400.00
$3,400.00
$4,000.00
$4,000.00
10
Furnish services of switchgear
manufacturer to perform inspection and
testing of the motor control relay and
switchgear as detailed in the Appendix.
I
LS
$3,500.00
$3,500.00
$4,000.00
$4,000.00
11
Furnish services of SCADA system
representative to verify operation of the new
pumping unit via the RTU.
I
LP
$3,400.00
$3,400.00
$4,000.00
$4,000.00
12
Manufacturer Field Representative services
for the new pump. Includes startup and
training.
4
DA
$800.00
$3,200.00
$800.00
$3,200.00
13
Manufacturer Field Representative services
for the new motor. Includes startup and
training.
4
DA
$500.00
$2,000.00
$500.00
$2,000.00
14
ISite cleanup and demobilization.
I
LS
$1,800.00
$1,800.00
$1,000.00
$1,000.00
15
Construction contingency to be used only
with written approval of the Engineer.
I
LS
$5,000.00
$5,000.00
$5,000.00
$5,000.00
TOTAL ALL ITEMS: 1 1 $129.300.00 $134,500.00
Notes:
Bid Bond Included
Bid Bond Included
Addendum 1 Acknowledged
Addendum 1 Acknowledged
Low Bid Vendor: Crescent Constructors, Inc.
DELTATEK ENGINEERING
Firm Registration No. F -4419
14114 DALLAS PARKWAY, SUITE 480
DALLAS, TEXAS 75254
469- 374 -9800
` bn @deltatekeng.com
D '�LTATE!I�
ESUCM i i .iE�RiNG
January 6, 2010
Mr. Chuck Kendrick
Deputy Director of Public . Works
City of Southlake
1950 E. Continental Blvd
Southlake, Texas 76092
Reference: TW King Pump Station
VTP # 3 Installation
City of Southlake
Bid Review and Recommendation for Award
Dear Mr. Price:
On January 6, 2010, the City of Southlake received five (5) sealed bids for the referenced
construction project. These bids have been tabulated and attached to this correspondence
for your use. Deltatek Engineering has reviewed these bid documents and submits the
following opinion and recommendation.
Based on review of the bid submitted by Crescent Constructors Inc., and prior experience
with this contractor, it is our opinion that the low bidder is qualified to perform this task
in accordance with the contract documents.
Therefore, Deltatek Engineering has no objection to the City awarding this project to
Crescent Constructors Inc. for lump sum of $121,000.00. It should - be noted that our
Opinion of Probable Construction Cost was $123,676.75
Should you have any questions, please call me at 469 -374 -9800.
14114 Dallas Parkway, Suite 480 Dallas, Texas 75254
Firm Registration No. F -4419
469 -374 -9800 Fax 469- 374 -9801
Email: bn(,deltatekeng.com