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Item 4DCITY OF SOUTH LAKE MEMORANDUM (January 19, 2010) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Award purchase of pump number 3 at T.W. King Pump Station to Crescent Constructors, Inc. in the amount of $121,000 Action Requested: Award purchase of pump number 3 at T.W. King Pump Station to Crescent Constructors, Inc. in the amount of $121,000. Background Information: The City is presently building and designing various segments of the thirty inch (30 ") T.W. King water supply line. We expect this line to be placed in service to the pump station late 2011. In order to take advantage of this new supply, three pumps will be needed to move the water from ground storage into the water distribution system. The installation of pump #3 referenced in this purchase will fulfill this need. Five bids were received on January 6, 2010. The bids have been reviewed by city's consultant who has provided the attached recommendation letter and bid tabulation. It is recommended that the City Council award the purchase and installation of this pump to Crescent Constructors, Inc. Financial Considerations: Funding for the pump purchase under this agreement is available in the FY 2010 operating budget. Strategic Link: The maintenance of the utility system links to the city's strategy map relative to focus area of Performance Management and Service Delivery. The specific corporate objective that is met by this purchase agreement is investing to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this purchase. Supporting Documents: Bid Tabulation Letter of Recommendation Staff Recommendation: Award purchase of pump number 3 at T.W. King Pump Station to Crescent Constructors, Inc. in the amount of $121,000. Staff Contact. Robert H. Price, P.E., Public Works Director Chuck Kendrick, Deputy Director of Public Works - Operations Bid /Project Name: T.W. King Pump Station VTP #3 Installation Bid Opening Date: January 6, 2010 Bids Issued: 8 Bids Rec'd: 1 st Addendum: December 30, 2009 SOUTHLAK.E Low Bid Vendor: Crescent Constructors, Inc. DELTATEK ENGINEERING Firm Registration No. F -4419 14114 DALLAS PARKWAY, SUITE 480 DALLAS, TEXAS 75254 469- 374 -9800 bn @deltatekeng.com Name of Bidder Crescent Constructors, Inc. J.S. Haren Company Steve Dake Construction Address 1100 Grinnell Dr. 1175 Hwy 11 North 3911 Blue Feather Ct City, State, Zip Richardson, TX 75081 Athens, TN 37303 Arlington, TX 76106 Telephone /Fax 972 - 783 - 6901/972- 437 -2845 423 - 745 - 5000/423 - 745 -5252 817 - 454 - 6508/817- 572 -6919 Email miked crescentconstructors.com Isharen1 (a)aol.com dakeconstruction ()sbcglobal.net Contact Michael Daigre ISky Haren Steve Dake BID SCHEDULE # Item Qty Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Bonds & Insurance. I LS $4,500.00 $4,500.00 $10.000.00 $10,000.00 $3,000.00 $3.000.00 2 Mobilization. I LS $4,500.00 $4,500.00 $5,000.00 $5,000.00 $250.00 $250.00 3 Furnish and install Vertical Turbine Pumping unit. I LS $82,800.00 $82,800.00 $95,400.00 $95,400.00 $90,000.00 $90,000.00 4 Furnish and install red rubber flange gaskets and new bolt kits on pump can and discharge flange. 1 I LS $1,500.00 $1,500.00 $500.00 $500.00 $200.00 $200.00 5 Furnish and install %" stainless steel tubing, fittings, valve, and insulation for mechanical seal as shown on the drawings. I LS $1,000.00 $1,000.00 $500.00 $500.00 $250.00 $250.00 6 Prepare all surfaces of pump, motor, and exposed piping to SSPC SP6 and paint using epoxy /urethane to match existing pumps. 1 I LS $2,000.00 $2,000.00 $500.00 $500.00 $2,200.00 $2,200.00 7 Furnish and install labor and materials to disinfect all piping. I LS $200.00 $200.00 $200.00 $200.00 $250.00 $250.00 8 Furnish and install labor and materials to rebuild the existing 12" control valve. Includes new internal parts, solenoid valves, pilots, and tubing. I LS $6,000.00 $6,000.00 $1,500.00 $1,500.00 $8,400.00 $8,400.00 9 Furnish and install labor and materials to connect existing electrical power and control wiring to the new pumping unit. I LS $3,600.00 $3,600.00 $500.00 $500.00 $3,800.00 $3,800.00 10 Furnish services of switchgear manufacturer to perform inspection and testing of the motor control relay and switchgear as detailed in the Appendix. I LS $3,600.00 $3,600.00 $1,000.00 $1,000.00 $4,000.00 $4,000.00 11 Furnish services of SCADA system representative to verify operation of the new pumping unit via the RTU. I LP $3,600.00 $3,600.00 $500.00 $500.00 $3,800.00 $3,800.00 12 Manufacturer Field Representative services for the new pump. Includes startup and training. 4 DA $250.00 $1,000.00 $50.00 $200.00 $500.00 $2,000.00 13 Manufacturer Field Representative services for the new motor. Includes startup and training. 4 DA $250.00 $1,000.00 $50.00 $200.00 $500.00 $2,000.00 14 ISite cleanup and demobilization. I LS $700.00 $700.00 $1,000.00 $1,000.00 $500.00 $500.00 15 Construction contingency to be used only with written approval of the Engineer. 1 LS $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5.000.00 TOTAL ALL ITEMS: 1 1 $121,000.00 $122,000.00 $125.650.00 Notes: Bid Bond Included Bid Bond Included Bid Bond Included Addendum 1 Acknowledged Addendum 1 Acknowledged Addendum 1 Acknowledged Apparent Low Bidder Low Bid Vendor: Crescent Constructors, Inc. DELTATEK ENGINEERING Firm Registration No. F -4419 14114 DALLAS PARKWAY, SUITE 480 DALLAS, TEXAS 75254 469- 374 -9800 bn @deltatekeng.com Bid /Project Name: T.W. King Pump Station VTP #3 Installation Bid Opening Date: January 6, 2010 Bids Issued: 8 Bids Rec'd: 1 st Addendum: December 30, 2009 50UTHLAKE Low Bid Vendor: Crescent Constructors, Inc. DELTATEK ENGINEERING Firm Registration No. F -4419 14114 DALLAS PARKWAY, SUITE 480 DALLAS, TEXAS 75254 469- 374 -9800 ` bn @deltatekeng.com Name of Bidder Red River Construction Triple D Inc. Address 2804 Capital Street P.O. Box 1149 City, State, Zip Wylie, TX 75098 Keller, TX 76244 Telephone / Fax 972 - 578 -0127 / 972 - 578 -1043 817 - 430 -9900 / 817- 430 -9911 Email dean.porter ()redriverconstruction.com dskinnerd(oaol.com Contact Dean Porter Robert Skinner BID SCHEDULE # Item Qty Unit Unit Price Extended Price Unit Price Extended Price 1 Bonds & Insurance. I LS $4,500.00 $4,500.00 $4,500.00 $4,500.00 2 Mobilization. I LS $3,500.00 $3,500.00 $3,000.00 $3,000.00 3 Furnish and install Vertical Turbine Pumping unit. I LS $86,000.00 $86,000.00 $94,000.00 $94,000.00 4 Furnish and install red rubber flange gaskets and new bolt kits on pump can and discharge flange. 1 I LS $2,500.00 $2,500.00 $500.00 $500.00 5 Furnish and install %" stainless steel tubing, fittings, valve, and insulation for mechanical seal as shown on the drawings. I LS $900.00 $900.00 $300.00 $300.00 6 Prepare all surfaces of pump, motor, and exposed piping to SSPC SP6 and paint using epoxy /urethane to match existing pumps. 1 I LS $2,100.00 $2,100.00 $2,500.00 $2,500.00 7 Furnish and install labor and materials to disinfect all piping. I LS $300.00 $300.00 $500.00 $500.00 8 Furnish and install labor and materials to rebuild the existing 12" control valve. Includes new internal parts, solenoid valves, pilots, and tubing. 1 LS 1 $7,200.00 $7,200.00 $6,000.00 $6,000.00 9 Furnish and install labor and materials to connect existing electrical power and control wiring to the new pumping unit. I LS $3,400.00 $3,400.00 $4,000.00 $4,000.00 10 Furnish services of switchgear manufacturer to perform inspection and testing of the motor control relay and switchgear as detailed in the Appendix. I LS $3,500.00 $3,500.00 $4,000.00 $4,000.00 11 Furnish services of SCADA system representative to verify operation of the new pumping unit via the RTU. I LP $3,400.00 $3,400.00 $4,000.00 $4,000.00 12 Manufacturer Field Representative services for the new pump. Includes startup and training. 4 DA $800.00 $3,200.00 $800.00 $3,200.00 13 Manufacturer Field Representative services for the new motor. Includes startup and training. 4 DA $500.00 $2,000.00 $500.00 $2,000.00 14 ISite cleanup and demobilization. I LS $1,800.00 $1,800.00 $1,000.00 $1,000.00 15 Construction contingency to be used only with written approval of the Engineer. I LS $5,000.00 $5,000.00 $5,000.00 $5,000.00 TOTAL ALL ITEMS: 1 1 $129.300.00 $134,500.00 Notes: Bid Bond Included Bid Bond Included Addendum 1 Acknowledged Addendum 1 Acknowledged Low Bid Vendor: Crescent Constructors, Inc. DELTATEK ENGINEERING Firm Registration No. F -4419 14114 DALLAS PARKWAY, SUITE 480 DALLAS, TEXAS 75254 469- 374 -9800 ` bn @deltatekeng.com D '�LTATE!I� ESUCM i i .iE�RiNG January 6, 2010 Mr. Chuck Kendrick Deputy Director of Public . Works City of Southlake 1950 E. Continental Blvd Southlake, Texas 76092 Reference: TW King Pump Station VTP # 3 Installation City of Southlake Bid Review and Recommendation for Award Dear Mr. Price: On January 6, 2010, the City of Southlake received five (5) sealed bids for the referenced construction project. These bids have been tabulated and attached to this correspondence for your use. Deltatek Engineering has reviewed these bid documents and submits the following opinion and recommendation. Based on review of the bid submitted by Crescent Constructors Inc., and prior experience with this contractor, it is our opinion that the low bidder is qualified to perform this task in accordance with the contract documents. Therefore, Deltatek Engineering has no objection to the City awarding this project to Crescent Constructors Inc. for lump sum of $121,000.00. It should - be noted that our Opinion of Probable Construction Cost was $123,676.75 Should you have any questions, please call me at 469 -374 -9800. 14114 Dallas Parkway, Suite 480 Dallas, Texas 75254 Firm Registration No. F -4419 469 -374 -9800 Fax 469- 374 -9801 Email: bn(,deltatekeng.com