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Item 4HIJ
City of Southlake, Texas MEMORANDUM October 14, 2008 To: From: Shana Yelverton, City Manager Sharen Jackson, Director of Finance Timothy Slifka, Purchasing Manager Subject: Items 4H, 41 and 4J. Authorize the purchase of vehicles from Philpott Motors, Dallas Dodge and Caldwell Country Chevrolet through the Houston-Galveston Area Council of Governments and Tarrant County Purchasing Interlocal in the amount of $762,556.75. Action Requested: Authorization to purchase vehicles from Philpott Motors, Dallas Dodge and Caldwell Country Chevrolet for multiple departments in the amount of $762,556.75. Background Information: Per Vehicle Replacement Plan these requested replacement vehicles are scheduled for replacement/purchase. In August 2008, Southlake contacted Philpott Motors and Dallas Dodge for the HGAC contract pricing of said vehicles. We also contacted Caldwell Country Chevrolet for Tarrant County Interlocal Contract pricing. The new additional fleet vehicles requested were approved in the FY 08- 09 budget. The purpose of this was to secure vehicle pricing and to proceed with the scheduled replacement and addition of these vehicles. Financial Considerations: Vehicles and outfitting are funded through the Vehicle Replacement Plan and through department budget funds. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny the authorization and retain the old vehicles. This will result in an increased cost to repair current vehicles, an increase in overall cost of replacement and new vehicles and fewer vehicles available to perform City services. Supporting Documents: HGAC Contract Pricing Worksheet, Tarrant County Contract Pricing Worksheet. Staff Recommendation: Authorize the purchase of these vehicles from Philpott Motors, Dallas Dodge and Caldwell Country Chevrolet. Staff Contact: Sharen Jackson, Director of Finance Timothy Slifka, Purchasing Manager (0) LQ U Z 0 Q X w n n 2 Cl) w F- two LLIza Cl) a x U am LU N O z a D Z Q FM z LU uj U Q J a w J 2 am O Cl) W J V 2 W FM ow J ZQO LU > c9 w D= OV C>m Q~ J Z J ~ ao GU ~ J W J O W Fm 00 ~ Q U u O c~ O U U 0 0 U 0 O U O V4 0 0 0 d' W F- D O LL Cf) 0 0 5 H H 0 a z Cl) Y O U J m CL x 0 N N r` N o 00 N co 00 . . -r` 06 t` (6 O r cr) r ~ ~ M CO) O ® , w 00 0 N co N 6P.I' 6PO4. Vj~ 64% 64% 0 U 0 W r O O CL O 4-4 LO LO L~C) LQ r Q ❑ N u Q_ LL LL to OC rL Q mono 0 0 cn GC ❑ DC 0 0 0 0 ❑ LL LL p L o 0 0 uj LU u UN LO z z. O co s t~ 19t ~ 00 w J U Q LL 0 Z D J m W V Z Q Z W FM Z Q N O N 00 O 00 ~ r t~D ti F00 I` U) N N Lc) C rLO LO ' N J a~ '~oo z 000 ww z z ~ ti 00 CF) a) ti ti 0 1 x 0 N 0 U 0 0 0 U 0 0 0 Q X w H O H V uj am z *ftftft Z Z Z Q J am N N N ~ CO) ■ 00 OC~ r cq M cr) a) q r ■q p CO) ~ ~ CD Fm o N N N N r W © 0 0_ Lo L Q M 0 © r r 4a Lf) CL r U. 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Please type or print legibly. Bur7n° !CITY OF SOUTELAKE Contractor; PHlI ITILPOTT MOTORS Agency: Contact 'TIM SI-OKA PrePpared ;RICHARD HYDER Person: S Phone: ;(817) 748-8312 Phone: '888 973-5338 Fax: 724-0934 F Fax: :(917) 748-8048 F' :409 F,maa: TSLIFKA CI. SOUTH LAKE.TX.US iRICHAR D.HYDER PHILPOTTMOTORS.COM Product D38 Description; 2009 F RD E250 CARGO VAN Code: Pt. Product Item Base Unit Price Per Contractor's 14-CAC Contract: I $ 14,788.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 138° WB REGULAR LENGTH VAN € S - YZ OXFORD WHITE $ AIR CONTDITION` I G $ - BRAKE CONTROLLER $ 175.00 178 GLASS IN SIDI AND: REAR DOORS ONLY $ 92.DO LADDER RACK S~?eatherguard Model 252-3-DI $ 1,782.00 $ i ao oa ~FLQQR PLAN 1NfiEREST 3Ifl 60 4 KEG'S OT 1NSURANCE ! 44 40 id*AGS $ 99,00 I $ RI~AR FLy.SHERB 99.00 61- V8 E85 FLEX FUE 0TH BUCKED DRYER A140 PAS5EN7G) R ' $ GENERAL;SER ICE PKG A`DJI3.5TED.: . ' $ 4;487.00 3P POWER GROUP 510-00 FOIE VTEATHERGUARD 234-3, X861-3, 6Q0-3004 KEYS $ 10'aY BUILDING 1~'E~V UNIT t#798 ;36 TRAILER TOWING PKG W; HITCH S 299.00 PRICE GOOD THRU 1 012 5120 0 8 00 Subtotal From Additional Sheet(s): 58 . 4E TELESCOPIC MIRRORS ? $ 1 Subtotal B: $ 8,283.00 i WERE ROUTED PLUG $ C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. ,Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE S 80.00 BODY STYLE UPGRADE (2008 ONLY) $ 916.00 Subtotal From Additional Sheet(s): TPMS . 84LD $ 800.00 Subtotal C: $ 1,796.00 UPS TRACK 2001CANCEIVER J22 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit; For this transaction the percentage is: 8% Price plus Published Options (A+B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY--300 MILES S 450.00 EQUIPMENT SERVICES $ 360.00 Subtotal D: S 2;740.00 ESP PRENLUM 61100 $50 DED $ 1;930.00 E. Total Cost Before Any Applicable Trade-In /Other Allowances/ Discounts (A+B+C+D) S 27,607.00 00 607 l E: S 27 bt t S 1 X Subtotal of A B + C + D: $ 27,607.00 = Quantity Ordered: l 1 . ; u o a ^ - l Subtotal F: S - es) H-GAC Fee Calculation (From Current Fee Tab 1G. Trade-Ins Other Allowances 1 Special Discounts / Description Cost Description Cost Subtotal G $ Estimated Delivery Date:: 90 DAYS ARO H. `Dotal Purchase Price (E+F+G): L$: 27:607.00 C=ForSt~andard PRICTNG WORKSHEET Contract VE03-06 Date 719108 Equipment Purchases No.: Prepared: is Form must be prepared by Contractor and given to End User. Tlt.e I1-GA C administrative fee shall be shown in Section F. End User issues PO to Contractor, and 11-UST also fax a copy of PO, together with completed Pricing Work-sheet, to H- GAC @ 713-993-4548. Please type or print legibly. Bu}~ng CITY OF SOUTIiLAKE Contractor: PHILPOTT MOTORS Agency: Contact TIM 0LI P Bared RICHARD IiYDER Person: } Phone.: ($17)748-8312 Phone: (888) 973-5338 Fax: Fax: NICHARD.H 09) 724-0934 Email: TSQFKAa)CI.SOUTH LAKE.TX,US Email: YD ER PHILP07TM0T0RS.COM Product D45 Description: 2009 FORD ESCAPE HYBRID Code: A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $ 24,244.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost FLOOR PLAN D\7EREST $ 509.13 EXTERIOR--V,rHITE $ LOT INSURANCE $ 72.74 85S SAFETY PKG --SIDE AIR BAGS; SAFE _._GANOPY $ 427,D0 ECTV AUTON44ATIt TRANSMISSION, 733 TECH SERVICES AIR CONDITIONING f UNIT # 760 ENVIRO COORD POUTER GROUP 'L'OCKS WINDOWS IIIIRROItS $ UNTT # 921 PLANNING .3ED CONTROL Subtotal From Additional Sheet(s): $ - Subtotal B: $ 1;008.87 C. Unpublished Options - Itemize below 1 attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE $ 90.00 09U49300A UPGRADE 2.5L ATKINSON HYBRID $ 2;500.00 Subtotal From Additional Sheet(s): $ Subtotal C: $ 2.580.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: 10% Price plus Published Options (A+B), D. Other Cost Items Not Itemized Above (e.g. Installation, FreightDelivery, Etc.) Description Description Cost DELIVERY 300 MILES ESP 61100 PREMIUM $50 DED Subtotal D: $ ]:885,00 E. Total Cost Before Any Applicable Trade-In 1 Other Allowances /Discounts (A+B+C+D) $ 29,717.87 Quantity Ordered: 3 X Subtotal of A + B + C + D: $ 29;717.87 Subtotal E: S 89;153.61 H-GAC Fee Calculation (From Current Fee Tables) Subtotal F: S 600.00 '.i. Trade-Ins 1 Other Allowances 1 Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery late: 7A N'09 H. Total Purchase Price (E+F+G): S 89,753.61 4VKD CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Contract IITI1-07 I Date 9117108 No.: Yrepared: r as Form must be prepared bj7 Contractor and given to End User. The H-GAC adrninistrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a cop}, of PO, together with completed Pricing Worksheet, to K GAC @ 713-993-4548. Please i) pe or print legible. Bupnug CITY OF SOUTHLAKE Contractor: PFIILPOTT MOTORS Agency; Contact TIM SLIFKA Prepared B} RICHARD HYDER Person: Phone: (817) 748-8312 Phone: (888) 973-5338 Fax: Fax; (409) 724-0934 Email: TSLIPKA CI. SOUTHLAKE.TX.US Email: RI CHARD. HYDER PHILPOTTMOTORS.COM Product DA iDescription: 2009 FORD F'450 Code: A. Product Item Base Unit Price Per Contractor's H-GAC Contract: S 20;421.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if ap plicable, (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost FLOOR PLAN INTEREST $ 857.69 UNIT 14735 PUBLIC WORKS WATER LOT INSURANCE S 122.53 KOM INGERSOL RAND AIR COMPRESSOR 30 GAL $ 2,943.00 99R 6AL V8 DIESEL [l0 S 5213 ELECTRIC BRAKE CQNTROLLER S 230.00 , , . 44B AUTO TRANSMISSION 1 292 00 CO?~ SHW N 150' OSE REEL - - - - $ 473.00 572 AIR CONYDITIONING $ 588 U PRICE GOOD THRU 10/25/2008 F47 4X4 _PGRA'OF'.,, $ 2,724.00 UPFITTER SWITCHES V+T46 ~UPGRADIJ $ 2:943.00 WINDOW TINT . S!_ 150,00 W165 84",CA S 175.00 1'**. E118 KNAPHEID SL,RVICE,BODY 1 S7 " $,736rt00 PQWtltfQUIPMEN7GR6UP _ - $ 530.00 320988-002 AUTOCRAN7 3203PRX-15 S 9,553.00 31U SHIP THROUGH BODY $ 250.00 LED LIGHTBAR A1v=B BLUE S 2,850.00 Subtotal From Additional Sheet(s): $ - 2 V~rHELEN 700 LIGHTS AMBER/RED MTD REAR S 350.00 Subtotal B: S 39,107.22 C. Unpublished Options - Itemize below 1 attack additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE S 80.00 4 KEYS $ 6.00 'WIGWAGS $ 99.00 Subtotal From Additional Sheet(s): $ 20;166.00 REAR TAILLIGHT FLASHERS $ 99.00 Subtotal C: S 20,450.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the Total of the Base Unit For this transaction the percentage is 34% Price plus Publisbed Options (A+B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc,) Description Cost Description Cost DELIVERY 300 MILES $ 450,00 ESP 61100 BASE CARE S50 DED $ 2;970.00 Subtotal D: S 3,420.00 E. Total Cost Before Any Applicable Trade-In 1 Other Allowances 1 Discounts (A+B+C+D) S 83,398.22 Quantity Ordered: I X Subtotal of A + B + C + D: S 53;398.22 = Subtotal E: S 83.398.22 H-GAC Fee Calculation (From Current Fee Tables) Subtotal F: S l,aao.00 Trade-Ins I Other Allowances 1 Special Discounts Description Cost Description Cost - I I Subtotal G: $ - Estimated Delivery Date. 150 DAYS ARO H. Total Purchase Price (E+F+G): ~ s4,3ss.2x Contract 06 Date 9117108 PAGE 2--ADDITIONAL OPTIONS X03- No : Prepared: This Form must he prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Secti F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713-993-45 Buying :CITY OF SOUTHL.AKE Contractor: PIIILPOTT MOTORS Agency: Contact -TIM SLIFKA Preapyred ;RICHARD IIYDER Person: Phone: -8177488312 Phone: :8889735338 Fax, 0 Fax: :4097240934 Email: TSLIFKA[~CI SOL]THLAKE.TX.US Email: RI CHARD. HYDER PHILPOTTMOTORS.COM Product DA~I nescriptino: -2009 FORD F450 Code: L_ Additional Published Options to be added to page 1 Cost I Description Cost Subtotal B: $ Additional Unpublished Options to be added to page 1 Description Cost Description ESTIN TUBULAR CAB STEPS $ 225.00 kNCEIVER AND WARD TRAC 200 $ 800.00 `*SERVICE BODY UPGRADES: ,A.ISED FRONT COIVEPARTMBNT 118" TREADPLATE TOP COMPARTMENTS HEADACHE RACK JACK LEGSlBOOM REST z 5116" BALLIPINTLE COMBO SIX WAY PLUG SLIDE OUT DRAWERS (4) 3", (2) 5", (1) MASTER LOCK LIGHTED COMPARTMENTS ILLER 250 WELDER WI LEADS ~1-1ONDA T20-11 1311P PRESSURE WASHF-R $ 9,391,00 $ 2,350.00 $ 4,950.00 $ 2,450.00 Cost C: $ 20,166-001 CO1~T4CT PRICING ~~JQSI~T Contract VEEl3_Q6 Bate 914108 For Standard Equipanent Petrchases No.: Prepared: is Form must be prepared b} Contractor and given to End User. TTze H-GAC adrrzirristrative fee shall be slzown in Section F. End User issues PO to Contractor, and MUSp also fru a cop}~ of PO, together njitlz completed Pricing l'orksheet, to H- GAC @ 713-993-4548. Please o pe or print legiblj). Buffing CITY OF SOUTHLAKE Contractor; PHILPOTTMOTORS Agency: Contact 7 Bv4 S LIF Prepared RICHARD HYDER KA Person: Phone: (817) 748-8312 Phone: (888) 973-5338 Pas; (837) 748-8048 Fax: (409) 724-0934 Fait, TSLIFKA CI.SOUTHLAKE.TX.QS Email: RICHARD. HYDERPHILPOTTMOTORS.COM Product D24 ----Description: 2009 FORD F150 SUpERCAB Code: A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $ 14.992.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost AUTOMATIC TRANSMIISSION $ - EXTERIOR--YZ 03T'ORD ArHITE $ AIR COIN}DITIONTNG $ LED LIGHTBAR AMBER/BLUE S 2:850.00 AMFM S 30TT0 DESK CENTER CONSOLE $ 295.00 99V 5AL VS E85 FLEX FUEL 761.L00 'E~ ' UNIT 797 ,TNTERIST $ . 0 314."84 BUILDING FACILITIES FLOOR PLAN LOT IN SLIRANCE. S 44 98 PRICE GOOD THRU 10125/08 3" WB 8" BED** POVdER EQUIPMENT GROUP $ 770.00. CLOTH 40120/40 STATING - $ 535 I E- I I ~ TRAILER TOW ?KG CYNIC REC HITCH) S 233.00 6 WAY S`tv~ITCHBOX $ 119.00 Subtotal From Additional Sheet(s): S - TINT WINDOWS $ 125.00 Subtotal B. S 5:512.82 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PD1 CHARGE $ 80.00 4 KEYS $ 100.00 WIGWAGS S 99.00 Subtotal From Additional Sheet(s): S 5,173.00 TOW COMMAND PKG (54P&, BRAKE CONTROL) $ 351.00 Subtotal C: $ 5;803.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: 28% Price plus Published Options (A+13). D. Other Cost Items Not Itemized Above (e.g. Installation, Freigbt, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES S 450.00 ESP 61100 PRENUUM $50 DED $ 1,435.00 Subtotal D: S 1.885.00 E. 'Total Cost Before Any Applicable Trade-In 1 Other Allowances 1 Discounts (A+B+C+D) S 28.192.82 Quantity Ordered: 1 X 5ubtotalofA+B+C+D: $ 2$;392.82 Subtotal E: $ 28;192.82 H-GAC Fee Calculation (From Current Fee Tables) Subtotal F: G. Trade-Ins 1 Other Allowances 1 Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date: 90-120 DAYS H. Total Purchase Price (E+F+G): S 28,192.82 Contract VE03-06 Date 914108 PAGE 2--ADDITIONAL OPTIONS No.: Prepared: is Form must be prepared by Contractor and given to End User. The H GAC administrative fee shall be shown in Section End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- C @ 713-993-45 Buying :CITY OF SOUTHLAKE Contractor: IMPOTT MOTORS Agency: Contact T SLIFKA Prepared RICHARD HYDER Person: y Phone_ 8177488312 Phone: :8889735338 Fax: 68177488048 Fax: 64097240934 Email: TSUFKAQQ1 SOUTH LAKE.TX.US Email: RICHARD.HYDER PFIILPOTTMOTORS.COM Product D24 Description: 2009 FORD F1 50 SUPERCAB Code: Additional ]Published Options to be added to page 1 Description Cost Description Cost Subtotal B 1 $ - Th F. GA B. C. Additional Unpublished options to be added to page 1 Description Cost Description REAR FLASHERS $ 99.00 WESTIN TUBULAR. CAB STEPS BLACK 225.00 "PAYLOAD PKG REQUMED WI LWB $ 1,200.00 1000# LLFTGATE $ 2,399.00 6-SPD AUTO TRANSMISSION € $ 450,00 GPS TRACK 2001CANCEIVER 32284LD $ 800.00 Cost Subtotal C. € $ 5,173,001 CONTRACT PRICING WORKSHEET Contract _E03-46 Date 9/4/08 For Standard Equipment Purchases No.: Prepared: is Form must be prepared by Contractor and given to End User. The H-GA C administrath,e fee shall he shown in Section F. End User issues PO to Contractor, and MUST also fay a copy of PO, together with completed Pricing Ff, orksheet, to H- GAC @ 713-993-4548. Please i pe or print legibly. Buying CITY OF SOT-1TID-AKE• MRICEARD PHII:POTTMOTORS Agencp: Contact TIM SLIFKA HYDER Person: Phone: (817) 748-8312 (888) 973-5338 Fax: (817) 748-8048 (409) 724-0934 Email: SLIFKA(d>Ci SOUTHLAKE.TX.US RICHARD.HYDER PHILPOTTMOTORS.COM Product D24 Description: 2009 FORD & 150 SUPERCAB Code: A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $ 14,992.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note; Published Options are options which were submi ted and priced in Contractor's bid.) Description Cost Description Cost AUTOMATIC TRANSMISSION $ EXTERIOR--YZ OXFORD W-=F $ AIR CONDITIONINIG $ LED LIGHTBAR AMBERIBLUE $ 2t850.00 AMFM $ LOTTO DI SI,_.CENTER C019SOLE $ 295.00 99V 5.4L V 8 E85 FLEX FUEL $ F63 {30 UltTIT 913, 91.4 FLOOR PLAN INTEREST $ , 31'184 BUILDING INSPECTION LOT INSURANCE . $ 4498 PRICE GOOD THRU 10125107 T' D,B 6.5' BED $ POWER EQUTPI ! ENT GROUP S 770:,00 CLOTH 40/20/40 SEATING $ 535 TRAILER TOW PKG (INC REC HITCH) $ 233.00 6 WAY SWITCHBOX $ 119.00 TINT W1NDOVdS $ 125.00 C, Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost PDI CHARGE $ 80.00 4 KEYS WIGWAGS $ 99.00 TOW CONfN AND PKG (54P& BRAKE CONTROL) $ 351.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Co!;' DELIVERY 300 $ 450.00 ESP 6/100 PREMIUM $50 DED $ 1,435.OD E. Total Cost Before Any Applicable Trade-In 1 Other Allowances / Discounts (A+B+C+D) Quantity Ordered: 2 X Subtotal of A+ B + C + D: H-GAC Fee Calculation (From Current Fee Tables) G. Trade-Ins I Other Allowances / Special Discounts Description Cost Estimated Delivery Dater 90-120 DAYS Subtotal From Additional Sbeet(s): $ - Subtotal B: $ 5x512.82 Description Cost $ 100.00 Subtotal From Additional Sheet(s): $ 1,574.00 Subtotal C: $ 2;204.00 For this transaction the percentage is: 11% Description Cost Subtotal D: $ 1;885.00 S 24;593.82 $ 24.543.82 Subtotal E. $ 49:187.64 Subtotal F: Cost Description I ISubtotal G: S H. Total Purchase Price (E+F+G): $ 49,187.64 PACE 2--ADDITIONAL OPTIONS Contract©3-d6 Date 914108 ed:: P No.. repar ust be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Secti and MUST also fax a copy of PO, t PO to Contractor i ogether with completed Pricing Worksheet, to H- , ssues d ED ; 993-45 Buying CITY OF SOUTHLAKE Contractor: ~PHILPOTT MOTORS Agency: Contact `TIM SLIFKA Prepared By: `RICHARD HYDER Person: Phone: :8177488312 Phone: ;8889735338 Fa": :8177488048 Fax: '4097240934 SOUTHLAKE.TKQS Email: ~TSLIFKA C# gRICHARD.HYDER PHI LPOTTMOTORS.COM Email: . Product DZ4 Description: '2009 FORD F150 SUPERCAB Code: B. Additional Publisbed Options to be added to page 1 Description Cost Description Cost B:11 $ Additional Unpublished Options to be added to page 1 Description Cost EAR FLASHERS $ 99,00 ESTIN TUBULAR CAB STEPS BLACK $ 225.00 SPD AUTOMATIC TRANSMISSION $ 450.00 4NCENER AND WARD TRAC 200 $ 800.00 on Cost Subtotal C: $ 1;574.00 1 CONTRACT PRICING WORKSHEET Contract VE03 06 Date 8125108 For Standard Equipment Purchases No.: Prepared: is Form must be prepared by Contractor and given to End User. The H-GA C administrative fee shall be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H 713-993-4548. Please type or print legibly. GAC (iD Ev}~ng CITY OF SOUTHLAK.E Contractor: tPHILL? OTT MOT ORS Agenc~~: Contact Prepared ITARD HYDFR T1T~i SLiFKA ua: Person: Phone: (8)7) 748-8312 Pbone: 8) 973-5338 F'az: (817) 748-8048 Fay: (409) 724-0934 Email: TSLIFKA CI.SOLiTHLAKE.TX.US EMILE: RIQl j RQ HYDE FHII_POTTMQTORS,QQNA Product D25 Description: 2009 FORD F150 SUPERCAB 4X4 Code: A. Product Item Base Unit Price Per Contractor's R-GAC Contract: $ 17,517.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which tiuere submitted and priced in Contractor's bid.) Description Cost Description Cost AUTOMATIC TRANSMISSION $ - EXTERIOR--YZ OXFORD WHITE $ - AIR CONDITiONTING $ LED LIGHTBAR AMBER/BLUE S 2.850.00 AMFM $ - JOTTO pESK CENTER CONSOLE $ 295.00 99V 5.41- V8 E95 FLEKT'UEL 763.')0 #732 PUBLIC WORKS FLOOR PLAN ST $ 314.84 PRICE GOOD THRU 10/25/08 LOT INsUR-ANiCE 44 98 T1N:'*~DOWS.: $ 125.00 VWW13 6.5'BE4 POR~R EQUIPMENT GROUP $ 00,,. $.i CLOTH 40/20/40 SEATINIG $ 535 TRAILER TOW PKG (INC REC HITCH) $ 00 6 WAY S`VIM-MOX $ 00 Subtotal From Additional Sheet(s): S - 413 SKI PLATE PKG .00 Subtotal B. S 5,611.82 C. Unpublished Options - Itemize below 1 attach additional sheet(s) if necessary. (Note: Unpublished options are items which wE-.re not submitted and priced in Contractor's bid.) Description Cost Description PDI CHARGE $ 80.00 4 KEYS $ «VIGWAGS $ 99.00 Subtotal From Additional Sheet(s): $ TOW COMI ~TD PKG (54P& BRAKE CONTROL) S 351.00 subtotal C: $ Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total ofthc Base Unit For this transaction the percentage is: Price plus Published Options (A+B). D. Other Cost Items Not Itemized Above (e.g, installation, Freight, Delivery, Etc.) Description Cost Description DELIVERY 300 S 450.00 ESP 61100 PREM: U $50 DED S 1,535.00 Z;. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D) : $ 27,317.82 Quantity Ordered: 1 X Subtotal of A +B + C +D H-GAC Fee Calculation (From Current Fee Tables) v. Trade-Ins / other Allowances I Special Discounts Description Cost Estimated Delivery Date:j 90 DAYS Description Cost Cost 100.00 1,574.00 2,204.00 10% Cost Subtotal D: $ 1,985.00 $ 27,317.82 Subtotal E: $ 27,317.82 Subtotal F. Subtotal G: $ - H. Total Purchase Price (E+F+G): S 27,317.82 PAGE 2--ADDITIONAL OPTIONS Contract VEU3-©6 No.. Date 8125108 Prepared,: This Form must be prepared by Contractor and given to End User. The H-GA C administrative fee shall be shown in Secti F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H GAC @ 713-993-45 Buying ::CITY OF SOUTHLAKE Contractor: :?HILPOTT MOTORS Agency: Contact TIM. SLIFKA Prepared 13 :RICHARD H DER Person: Phone: 18177498312 Phone: `:8889735338 Fax: 8177488048 Fax: ':4097240934 US AKE TX SOUTNI TSLIFKA CI ' Email: :RICHARD HYDER~PI III POT 1 MOTORS.COM . . . Email: Product D25 Description: 2009 FORA F150 SUPTRCAB 4X4 Code: Additional Published Options to be added to page 1 Description Cost Description Cost Subtotal B: 11 $ C. Additional Unpublished Options to be added to page 1 Description Cost REAR FLASHERS $ 99.00 WESTIN TUBULAR CAB STEPS BLACK € $ 225.00 b-SPD AUTOMATIC TRANSMISSION $ 450.00 CANCEIVER AND WARD TRAC 200 $ 800.00 Description Cost C: € $ 1,574,001 CONTRACT PRICING WORKSHEET Contract Z7-E.03-06 Date 8125108 For Standard Equipment Purchases No.: Prepared: A Form must be prepared by Contractor and given to End User. The H GAC administrative fee shall be shown in Section F. End User issues PO to Contractor, and 31-UST also fax a copy of PO, together with completed pricing Worksheet, to H- GAC @ 713-993-4348. Please type or print legibly. Bu}ing Agency: CITY OF SOUTIU_AKE Contractor: PHILPOTT MOTORS Contact Person: TIM SLITKA Prepared By: RICHARD HYDER Phone: (817) 748-8312 Phone: (888) 973-5338 Fax: (817) 748-8048 Fax: (409) 724-0934 Email: TSLIFKA CI. SOUTHLAKE.TX US Email: RICHARD HYDER(~PHILPOTTWOTORS.COM Prodnct Code: D25 Description: 2009 FORT} F150 SUPERCAB 43x:4 A. Product Item Base Unit Price Per Contractor's H-GAC Contract: S 17,517.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost AUTOMATIC TRANSMISSION $ EXTERIOR--YZ OXFORD WHITE S - AIR CONNDITIONING $ LED LIGHTBAR AMBER/BLUE $ 2,850,00 AAI'M ~ 30TT0 DESK CENTER CONSOLE $ 295.00 99V 5AL VS E85 FLEX FUEL 7bl'00 UNIT 912 FLOOR PLAN INTEREST $ 314 84 BUILDING INSPECTION LOT INSURAI~ 44 9$ PRICE GOOD THRU 10/25107 5' 1~rB 6.5' BED ~ POWER EQt1T?MENT GROUI? $ , 770.00 Tl]~TT R1TND0~?S S 125.00 CLOTH 40/20/40 535 TRAILER TOW ?KG (DTC REC HITCH) S 233.00 6 WAY SWITCHBOX $ 119.00 Subtotal From Additional Sbeet(s): S - 413 SKID PLATE PKG $ 99.00 Subtotal B: S 5;611.82 C. Unpublished Options - Itemize below 1 attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE S 80.00 4 KEYS $ 10100 '9%71GWAGS $ 99,00 Subtotal From Additional Sheet(s): $ 1,574.00 TOW CONaLkND PK.G (54P& BRAKE CONTROL) S 351.00 Subtotal C: S 2,204.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+$). For this transaction the percentage is; 10% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 $ 450.00 ESP 61100 PREMIT A~ S50 DED S 11535.00 Subtotal D: S 1:985.00 E. Total Cost Before Any Applicable Trade-In I Other Allowances 1 Discounts (A+B+C+D) S 27.317.82! Quantity Ordered; 1 X Subtotal of A + B + C + D: $ 27,317.82 = Subtotal R: S 27.317.82 " H-GAC Fee Calculation (From Current Fee Tables) Subtotal F. Trade-Ins 1 Other Allowances I Special Discounts Description Cost Description Cost I I Subtotal G: $ - Estimated Delivery Date: 90 DAYS H. Total Purchase Price (E+F+G): S 27,317.82 PAGE 2--ADDITIONAL OPTIONS Contract VE03-06 Date 8125/08 No.: Prepared: : This Form must be prepared by Contractor and given to End User. The H-GAC administrative fee shall he shown in Secti F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713-993-45 Buying ;CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Agen cy: Contact Prepared :TIM SLIFKA :RICHARD HYDER Person: By: Phone: 8177488312 Phone: :8989735338 Fax: :8177488048 ]Fax: :4097240934 Email: TSLIFKA _ CI.SOUTHLAICI .TX.US Email: RICO-lARD.HYOER PHILPOTTMOTORS.COM Product 025 Description: 2-09 FORD F150 SUPERCAB 4X4 Code: Additional Published Options to be added to page 1 Description Cost on Cost Subtotal B: Il $ Additional Unpublisbed options to be added to page Description iAR FLASHERS $ ESTIN TUBULAR CAB STEPS BLACK $ 3PD AUTOMATIC 'T'RANSMISSION € $ ~NCEIVER AND WARD TRAC 200 $ 1 Cost 99.00 225.00 450.00 800.00 Description Cost subtotal C: S 1,574.0011 CONTRACT PRICING WORKSHEET Contract VE03-06 Date 915/08 For Standard Equipment Purchases No.: Prepared: Dais Form must be prepared by Contractor and given to End User. The H GAC administrative fee shall he shown in Section F. End User issues PO to Contractor, and MUST also. fax a cop}7 of PO, together with completed Pricing Worksheet, to H GAC @ 713-993-454&. Please t3Vor print legibl}). Buying Agenq: CITY OF SOUTHLAKE Contractor: PHILPOTT MOTORS Contact Person: TD4 SLIFKKA Prepared By: RICHARD HYDER Pboop: (817) 745-$.12 Phone: (8$8) 973-533$ Fax: (817) 748-8048 Fax: (4Q9) 724-0934 US TX TSL{rKA CLSOUTHLAKE Email: RICHARD.HYDER PHILPOTTMOTOERS.COM Email: . . Product Code: D28 Description: 2009 FORD F250 SUPE.IRCAB A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $ 16;909.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Publisbed Options are options which wvT-e submitted and priced in Contractor's bid.) Description Cost Description Cost 44T AUTOMATIC TRANSAMSION S 1.111.00 EXTERIOR--YZ OXFORD )=E ~ - X3L LiNCTED SLIP AXLE 239.00 66S UPFITTER SVTITCHES 67.00 572 AIR CONDITIONING S 642^00 LED LIGIdTBAR ATER/BLUE S 2;R50 00 )•I~RGRS 860 54K PORTER TOWING: 86TRECEIVERhTITCH 331 DO E 99P DIESEL I NGI~ 3 991 00 OOR PLAN INTEREST 3iS R9 . # 948 PUBLIC V4'ORKS STREETS LQT II 8IJR1AIJCE E S = 50.73 Price Good Thru 10/25/ZOOS 158" WB 8` BED 91T TORT COhO AND PK.G ~ 351.00 6-WEE ROUND TRAILER PLUG $ - 903 POWER EQUIPMENT GROUP $ 421.00 Subtotal From Additional Sheet(s): Subtotal B: S S 10,366.82 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary, (Note: Unpublished options are items wb3ch were not submitted and priced in Contractor's bid.) Description Cost Description Cost PDI CHARGE S 80,00 CLOTH SPLIT BENCH SEATING S 525.00 4X4 UPGRADE $ 3;015.00 Subtotal From Additional Sheet(s): S 1.226.00 6AL V8 DIESEL UPGRADE 2008 EI LSSIONS S 1.750.00 Subtotal C: S 6:596.00 Check: Total cost of Unpublished Options (C) cannot exceed 23% of the total of the Base Unit Price plus Published Options (A+B). For this transaction the percentage is: 24% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DELIVERY 300 MILES S 450.00 ESP 61100 PRE,NIIUM S50 DED $ 2,755.00 1 Subtotal D. S 3.205.00 E. Total Cost Before Any Applicable Trade-In I Other Allowances 1 Discounts (A+S+C+D) $ 37;076.82 Quantity Ordered: I X Subtotal of A + T3 + C + D: S 37;0763 2 - Subtotal E: $ 37,076.$2 H-GAC Fee Calculation (From Current Fee Tables) Subtotal F: c. Trade-Tns / Other Allowances / Special Discounts Description Cost Description Cost I Subtotal G: S - Estimated Deliver), Dale: 120 DAYS ARO H. Total Purchase Price (E+F+G): S 37,076.92 PAGE 2--ADDITIONAL OPTIONS 11 Contract No: VE03-06 Date 915108 Prepared• This Form must be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Secti F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H GAC (aj), 7I3-993-45 Bing :CITY OF SOUTHLAKE Agency: Contractor: ::PHILPOTT MOTORS Contact €TIM SLIFKA Person: Prepared BY: ;RICHARD HYPER Phone: `:$17748$312 Fax: :8177488048 Phone: Fax: 8$$9735338 :4097240934 TX US SOUTHLAKE CI LIFKA Fina~[: RICHARD HYDER(a PHILPOTTM070RS.COM . . _ . Email: :TS Product D28 Description: :2009 FORD F'250 SUPERCAB Code: S. Additional Published Options to be added to page l Description Cost Description Cost C, Additional Unpublished Options to be added to page 1 Subtotal B: $ - Description Cost Description Cost WIGWAGS € $ 99.00 4 KEYS $ 3.00 REAR FLASHERS $ 99.00 WESTIN TUBULAR CAB STEPS $ 225.00 CANCEIVER AND WARD TRAC 200 $ 800.00 Subtotal C:: $ 1,226.00 CONTRACT PRICING WORKSHEET 11 Contract Date 1 01612 0 0 8 For Standard Equipment Purchases No. Prepared Farm must be:Prepcared by . Contractor undgiven: to End.Mer. Thef GAC ntmrrxtst a#~ "ee t~~l die ~hn its s ect%on End LTser issues PD to &ontraetor, and MUST also faa a ,copy ©f PO ttcigether avW, cr~rrrlrleted Prrc ng 'orlcshee tom-.GAC'13-X93-448 Please ty~eorp"'rintleglily Buying lCity of Southlake Contractor: Dallas Dodge Agen cy: I { Contact Prepared (Bert Stull Tim Slifka BY: Person: Phone: X817-748-8312 Phone: 214-319-1289 Fax: I Fax: 214-319-1306 EmaEmail: bstoll@kag-l.net Product I C03 Description: 2009 Dodge Police Charger Code A,' Pro acct Item Base Unit Price Per confracto,r's :H GAC Contract 1860 B: Published (3ptj6ns Itemize belti Attach additional ~sheet(s)' ~f necessary - Tncaudet)pt~®nde an%cescr3ption ~f aPp3~cale (Nate: Publlsliad Options are options which vuere submitted and priced xn contractor's btd) Description Cost Description , Cost Driver side spotlight 178 Full size spare 16 Full size wheel covers 28 5.7L V8 I 98 loop rear doors and windows 43 Top speed limiter NI Keyed alike 56 Side curtain airbags 348 { Subtotal From Additional Sheet(s I Subtotal B: 1802 Unpublished Options.:= ltemize below l _attaeh additional sheet(s) if necessa y Note:..l7npublished options are items, b werenot submitted and prced in Contractor's bid ) Description Cost Description cost ?ower driver seat 3SO 5Yr/75K Maximum care with 0 deductible I 337 Black vinyl flooring 89 Subtotal From Additional Sheet(s): Subtotal C: I 383 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is, 19% Price plus Published Options (A+B). b. Other Cost Items Not Itemized Above (e.g Installation, Freight, Delivery, Etc.) Description Cost Description Cast Black primary, white secondary doors ` Inc Delivery and all listed emergency equipment installed I 11700 Subtotal D:~ 1170 Total Cost Before Any Applicable Trade -lei 1 Other Allowances 1 Discounts (A+l3+C+D) 3594$ Quantity Ordered: 10 X Subtotal of A + B + C + D: 35948 Subtotal E: 35948 H-GAC Fee Calculation (From Current Fee Tables) _ Subtotal F: ` 600 (;.'Trade-lns ! Other Allowances/ Special Discounts Description I Cost Description Cost Remove old equipment specified 500 Trade in of specified equipment -500 Subtotal G: I 0 Delivery Date:; TB H. Total Purchase Price (lE+F+G): 36005 QUOTE# 001REE CONTRACT PRICING WORKSHEET End User: CITY OF SOUTHLAKE ontractor: Baby Jack Auto Group : Contact Name: TIMOTHY SLIFKA OUNTRY CHEVROLET C hLDWELI Email: TSLIF'YA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp Phoaxe 817-748-8312 Email. aknapp@caldwe11country.com Fax 817-748-BO10 Phone 4: 800-299-7283 or 979- 567-6116 Location City & State: SOUTHLAKE TIC Fax 979-567-0853 Date Prepared: SEPTEMBER 16, 2068 Address: P. O. Box 27, Caldwell, TX 77836 Contract TARRANT INTER.LOCAL Tax -ID # 14-1856872 Product Description: 2409 CHEVROLET TAHOE PPV CC10706 A Base Price: A B Published Options $25,755 Code Description Cost Code Description BABY JACK IT AUTOMOTIVVE, LTD 7 Coat O ET CALDWELL COUNTRY CHR PO BOX 2'7 CALDWELL,TEXAS 77836, 1 Subtotal C Unpublished Option's Code Description Cost Code j Dascription Cost LOCKING INCL DIFFERENTTAL, 9G8 DAYT114IE DELETE, 697 FLASHER SYSTEM, 6A6 DUAL BATTERIES, 6X6 REAR DOOR INOP, 6N2 REAR DOOR HANDLE INOP 6B2, REAR WINDOW SWITCH TNOP 6N5, WIRING GRILLE LAMPS & SPKRS 693, wiRiNG HORN AND SIREN CIRCUIT 6J4 693 & 674 $138 PURSUIT SAFETY 15248 $77(32 LOGIS`IICS/DQW1'TIME $300 $8,14D 4DOZ~ otal C Price Adjustments (Installation Delivery, Etc...} -2270 Subtotal D SPECIAL ADJUSTMENT E Unit C--- ost Before Fee & Non-Equipment Charges (A+]3+C+D) 31,525 Quantity Ordered x $31,525 Subtotal E ziz, F Non-E3,;pment Charges {Trade-In, Warranty, Etc...3 GM POWER TRAW 5YR/100,OOD @ X/C INGL G Color of Vehicle RLACK H. Total Purchase Prsce (E+F) $31,623 Estimated Delivery 120 DAYS I] ate