FINAL AgendaRegular City Council Meeting October 21, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
BOARD MEMBER RECEPTION: 5:00 p.m.
1. A reception for all appointed board members will be held from 5:00 to 6:00 p.m. in the Town Hall foyer.
WORK SESSION:
1. Call to order.
2. Invocation: Eric Hulet, Chaplain of the Month
3. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2A. Executive Session.
2B. Reconvene / Action necessary from Executive Session.
3A. Mayor’s Report
1. Upcoming meetings and events
2. Proclamation in recognition of the Tring School Music Department Day
3B. City Manager’s Report
1. Joint Utilization Committee shared services report
CONSENT AGENDA:
4A. Approve the minutes from the October 7, 2008, regular City Council meeting.
4B. Cancel or reschedule the November 4, 2008, regular City Council meeting.
4C. Approve a professional services agreement with Nathan D. Maier Consulting Engineers, Inc. in the amount of $264,859 for the design of N. White Chapel Blvd. from Highland St.
to S.H. 114.
4D. Ordinance No. 947, 1st Reading, Vacate and Abandon a 15’ waterline easement and a 20’ temporary construction easement on S. Freeman Survey, Abstract No. 525 and recorded in Volume
15934, Page 278, DRTCT.
4E. Excuse a City Council member for absences from meetings.
4F. Authorize the acquisition of Federal Aviation Administration tract adjacent to DPS North Site on Dove R. for park land.
4G. Resolution No. 08-055, Deny the requested increases in electric transmission and distribution rates by Oncor Electric Co.
4H. Approve the purchase of new and replacement vehicles from Philpott Motors in the amount of $370,852.
4I. Approve the purchase of new and replacement vehicles from Dallas Dodge in the amount of $360,080.
4J. Approve the purchase of new and replacement vehicles from Caldwell County Chevrolet in the amount of $31,625.
4K. Resolution No. 08-054, Creation of a community event participation program.
4L. Ordinance No. 480-491a, 1st Reading (ZA08-093), Zoning Change and Site Plan for Morrison Office Park on Tract 1A, S. Freeman Survey, Abstract No. 525 at 2720 E. S.H. 114. Current
Zoning: S-P-2. Requested Zoning: S-P-2. SPIN #6.
4M. Ordinance No. 480-564, 1st Reading (ZA08-031), Zoning Change and Development Plan for Carillon Southlake at the northeast corner of E. S.H. 114 and N. White Chapel Blvd. Being Tracts
1, 2, 3A, 3A1, 3A3, 3A4, 3A4A, 3A5, 3B, 3B1, and 3B2, L. Chivers Survey, Abstract No. 300 & Tracts 3 and 4A1, A. Chivers Survey, Abstract No. 300, currently addressed as 1500 and 1900
N. Carroll Ave., 1801 N. White Chapel Blvd., and 100, 202, 250. 300, 320 and 350 E. S.H. 114. Current Zoning: NR-PUD and C-2. Requested Zoning: ECZ. THIS ITEM HAS BEEN TABLED TO THE
NOVEMBER 18, 2008 CITY COUNCIL MEETING.
4N. Resolution No. 08-045, Amendments to the City’s Mobility and Master Thoroughfare Plan, an element of the Southlake 2025Plan, the city’s Comprehensive Master Plan, to include the
future alignment of Kirkwood Blvd., north of S.H. 114 and N. Carroll Ave. THIS ITEM HAS BEEN TABLED TO THE NOVEMBER 18, 2008 CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum
6A. ZA08-097, Site Plan for Whites Chapel Cemetery being approx. 2.3 acres at the southeast corner of E. Southlake Blvd. and S. White Chapel Blvd. at 121 E. Southlake Blvd. and 121
S. White Chapel Blvd. Current Zoning: CS. SPIN #9W. PUBLIC HEARING
6B. Ordinance No. 480-569, 2nd Reading (ZA08-052), Zoning Change and Concept Plan for Miracle Pointe II (revised to Kimball Circle Estates) on Tracts 6G, 6H, and 6K, J. Freeman Survey,
Abstract No. 529 at 703, 722, and 750 S. Kimball Ave. Current Zoning: AG and I1. SPIN #8. PUBLIC HEARING
6C. ZA08-053, Preliminary Plat for Miracle Pointe II (revised to Kimball Circle Estates) on Tracts 6G, 6H, and 6K, J. Freeman Survey, Abstract No. 529 at 703, 722, and 750 S. Kimball
Ave. Current Zoning: AG and I1. SPIN #8.
6D. ZA08-081, Site Plan for The Worthington on Lot 1, Block 24, Southlake Town Square Brownstones, Phase A at 161 Summit Ave. Current Zoning: DT. SPIN #8. PUBLIC HEARING
6E. Resolution No. 08-053 (ZA08-092), Specific Use Permit for Myan Plaza (carport) on Lot 3R, Block 3, Cornerstone Business Park Addition at 520 Silicon Dr. Current Zoning: O1. SPIN
#7. PUBLIC HEARING
7A. Ordinance No. 480-570, 1st Reading (ZA08-059), Zoning Change and Site Plan for The Plaza at Southlake Boulevard on a portion of Tract 4G, O.W. Knight Survey, Abstract No. 899 at
400 S. Carroll Ave. (per TAD records) and also being at 1001 E. Southlake Blvd. (as assigned by the City of Southlake). Current Zoning: AG. Proposed Zoning: S-P-2 with C2 uses. SPIN
#9E.
7B. Ordinance No. 480-571, 1st Reading (ZA08-083), Zoning Change for 200 S. Peytonville Ave. on Tract 3C2, W. R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2. Proposed Zoning:
O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16
7C. Ordinance No. 480-572, 1st Reading (ZA08-084), Zoning Change for 210 S. Peytonville Ave. on Tract 3C2A, W. R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2. Proposed Zoning:
O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16.
7D. Ordinance No. 480-573, 1st Reading (ZA08-085), Zoning Change for 240 S. Peytonville Ave. on Lot 3, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: S-P-1 or a zoning district
which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16.
7E. Ordinance No. 480-574, 1st Reading (ZA08-086), Zoning Change for 260 S. Peytonville Ave. Lot 2, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district
which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16.
7F. Ordinance No. 480-575, 1st Reading (ZA08-087), Zoning Change for 280 S. Peytonville Ave. on Lot 1, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district
which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16.
7G. Ordinance No. 480-543, 1st Reading (ZA07-126), Zoning Change and Concept Plan for 200 S. Peytonville Ave. on Tract 3C02, W.R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2.
Requested Zoning: O-1. SPIN #16.
7H. Ordinance No. 480-567, 1st Reading (ZA08-007), Zoning Change and Site Plan for Legacy Business Park on property being as Lot 3, Akard Addition and being located at 240 South Peytonville
Avenue. Current Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #16.
7I. Ordinance No. 480-576, 1st Reading (ZA08-078), Zoning Change and Concept Plan for Bicentennial Park on property being described as Lot 2R2, LBG Hall No. 686 Addition and being Tracts
1, 1B, 1C1, 1C2, 1C3, 1E, 2A, 2A1, 2A2, 2B, 2B1, 3C, 3C1, 3C1A, 3D, 3D1A, and 3D6 in the LBG Hall Survey Abstract No. 686 and being located at 400 North White Chapel Boulevard, 300 and
450 West Southlake Boulevard and 275-315 Shady Oaks Drive. Current Zoning: CS Community Service District and AG Agricultural District. Requested Zoning: CS Community Service District.
SPIN #13.
8A. Resolution No. 08-058, Emphasizing the importance of the FM 1938 project and supporting the Texas Department of Transportation.
9A. Consider SP08-234, Variance to Sign Ordinance No. 704-C for Gateway Church on the north side of S.H. 114 between N. Carroll Ave. and N. Kimball Ave.
10. There are no items on this agenda.
11. Meeting adjourned.
ITEM 4C
Authorize professional services agreement with Nathan D. Maier Consulting Engineers Inc. for the design of
North White Chapel Boulevard
from Highland Street to SH 114
White Chapel Boulevard Location Map
White Chapel Boulevard
Four Lane Divided Arterial
Enclosed Storm Sewer System
Creek Culvert Crossing
Federal Regulatory Permits
Relocate 12” Water Line
Project Budget
Basic Design $129,639
Special Services 135,220
- includes survey, R.O.W., permits,
hydrologic study, waterline design,
construction administration,
geotechnical, reimbursable expenses
TOTAL $264,859
Funding
Design
FY 2006, 2007 and 2008 CIP Budgets Authorized
Construction
Anticipated FY 2010 and 2011
Project Schedule
Design Completion 3rd Qtr CY 2009
ROW and Utility Begin 3rd Qtr CY 2009
Construction Begin 4th Qtr CY 2009
Construction Completion 4th Qtr CY 2010
Questions?
Bob Price
(817) 748-8097
Item 4D
Approve ordinance No. 947, 1st Reading, Vacating and abandoning a 15’ waterline easement and a 20’ temporary construction easement located on Samuel Freeman Abstract No. 525 and recorded
in volume 15934, page 278, D.R.T.C.T., located in the City of Southlake, Texas
Location Map – Morrison Office Park
Morrison Office Park
Location Map – Morrison Office Park
Council Action Required
Existing 15’ waterline easement
including 20’ construction
not being utilized by the City
Use jeopardizes existing trees
Public water line
routed around the detention pond
New waterline easement
being dedicated with the final plat
Existing 15’ water line easement
Existing 20’ construction easement
Existing 15’ water line easement
Proposed 15’ water line easement
RECOMMENDATION:
Approve ordinance No. 947, 1st Reading, Vacating and abandoning a 15’ waterline easement and a 20’ temporary construction easement located on Samuel Freeman Abstract No. 525 and recorded
in volume 15934, page 278, D.R.T.C.T., located in the City of Southlake, Texas
Questions?
Item 4F
The acquisition of the FAA tract adjacent to DPS North site on Dove Road
0.569 acres adjacent to DPS North site along E. Dove Rd.
Decommissioned FAA Outer Lane Marker communications site
No direct financial impact – site provided at no cost to City for park use
Ideal location for inclusion in new park facility and Dove Rd. R.O.W. trail
Item 4G Resolution 08-055, Deny the requested increases in electric transmission and distribution rates by Oncor Electric Company
October 21, 2008
Resolution 08-055
Oncor filed an application seeking to increase system-wide rates
Residential increase 17.6%
Commercial increase 9.1%
Street lighting increase 5.8%
Resolution 08-055
Financial institutions
Bank
Savings and loan association
Credit Union
Creditor
Finance companies
Automobile dealers
Cell phone accounts
Utility accounts
Resolution 08-055
Creditors must develop written program
Identifies and detects warning signs or “red flags” of identity theft
Preventing and mitigating identity theft
Managed by BOD or senior staff
Appropriate staff training
Questions ? Sharen Jackson 817.748.8042
AUTHORIZE PURCHASE OF REPLACEMENT AND NEW VEHICLES FROM PHILPOTT MOTORS, DALLAS DODGE AND CALDWELL COUNTRY CHEVROLET
ITEMS 4H, 4I, 4J
ITEM 4H PHILPOTT MOTORS FORD PUBLIC WORKS
BUILDING FACILITIES MAINTENANCE
PLANNING / INSPECTORS
SUPPORT SERVICES
ITEM 4I DALLAS DODGE DPS POLICE
ITEM 4J CALDWELL COUNTRY CHEVROLET DPS POLICE
PURCHASE TOTALS ALL DEALERS
QUESTIONS?
SHAREN JACKSON
DIRECTOR OF FINANCE
817-748-8042
Item 4K Community Event Participation Policy
Greg Last, Economic Development Director
Purpose
Establish Guidelines for Processing Requests for City Participation in Community Events
Strategic Plan Alignment
Compliance with HOT State Laws
Policy Administration
Administered through the Economic Development Department
Submittal Requirements
Adequate Submittal for City Consideration
Eligible Applicants
Application
Submittal Deadlines
Application Review
Completed Application
Evaluation Criteria
Applicant’s Community Involvement
City Recognition
Applicant Experience
Marketing Efforts
Matching Fund
Neutrality
Tourism Impact
Application Review Cont.…
Completed Application
Staff Review
Recommendation for Council Action
Denial of Application
Participation Limitations
In-Kind Participation
Funding
Staffing
Post Event Evaluation
Debriefing to identify opportunities, challenges and improvements for future events
Questions?
Greg Last
Economic Development Director
x8037