Item 4OCITY OF
SOUTHLAKE
MEMORANDUM
November 10, 2008
To: Shana Yelverton, City Manager
From: Michael Starr, Fire Chief
Subject: Award bid to Martin Apparatus, Inc for the purchase and
delivery of a Pierce Quantum Pumper.
Action
Requested: Authorize the Purchase of a Pierce Quantum Pumper from
Martin Apparatus, Inc.
Background
Information: Included in the FY 2009 Strategic Business plan was
purchasing a new pumper to replace the pumper housed at
DPS East. The current front line pumper will be placed in
reserve and the 1987 pumper will be removed from service.
Financial
Considerations: The purchase of this pumper was included and approved as
part of the FY 2009 budget.
Financial Impact: Purchase price would not exceed $560,000. Current HGAC
bid is $559,994.00.
Citizen Input/
Board Review: There has been no citizen input. Not subject to Board
Review.
Legal Review: Final purchase contract will be sent to the City Attorney for
review.
Alternatives: City Council can approve or reject this purchase.
Supporting
Documents: Martin Apparatus proposal
Staff
Recommendation: Authorize the purchase of a Pierce Quantum Pumper off the
Houston Galveston Council of Governments cooperative
purchasing program in an amount not to exceed $560,000.
MARTIN APPARATUS, INC.'
3500 Shelby Lane
Denton, TX 7$207
November 3, 2008
Chief Mike Starr
Martin Apparatus is pleased to provide the following proposal for one (1) Pierce
Quantum Triple Combination Pumper. The enclosed proposal pricing is based on the
accompanying specifications, which have been tailored to meet your requirements. The
proposal pricing includes the unit delivery cost from Appleton, Wisconsin, after final
inspection. Travel expenses for 5 of your personnel at two separate trips are included in
this proposal. The purchasing fees charged by HGAC are included in the following
proposal price. Delivery for the proposed unit will be within 8 months from the date of
purchase order received at Martin Apparatus. This pricing is valid for 30 days from the
above date. Payment is due to Martin Apparatus, Houston Office, within 10 days of
acceptance of the proposal and purchase order sent to Martin, Any changes to the
original specification will be invoiced or credited as a separate transaction from the
original bid. A late fee of .033% per day will be charged for overdue payments for the
first 30 days and a fee of .044% per day thereafter.
One (]) Pierce Quantum Pumper
Apparatus price no discounts 599,328.00
Chassis discount see below for payment - 7962.00
100% prepay discount - 15,172.00
1987 E -One trade in - 16,200.00
Total Apparatus price with discounts 559,994.00
The HGAC is included in the above pricing.
The purchase order will be considered as the contract. The 100%
prepayment is due net 10 days from purchase order to receive full
discount. 100% prepay of $559,994.00 for full discounts.
Two trips x 5 persons are included.
Sincerely,