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Item 4ICITY OF SOUTH LAKE MEMORANDUM November 12, 2008 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Interim Director of Community Services SUBJECT: Approval of the Conceptual Design for the Lonesome Dove Park Improvements Project Action Requested: Approval of the Conceptual Design for the Lonesome Dove Park Improvements Project. Background Information: In April 2008, Adams Engineering was contracted to design the Lonesome Dove Park improvements. In August 2008, the design contract was terminated with Adams due to unsatisfactory performance. In September 2008, Halff Associates, Inc. was contracted for the architectural design and engineering for improvements at Lonesome Dove Park. Staff has been working with Halff on the development of a conceptual design for improvements to revitalize the park. The proposed conceptual design is intended to provide a frame work to guide the preparation of the final construction documents and specifications for the project. A SPIN meeting (District 3) was held on August 11, 2008 and staff received very positive comments and feedback from the neighbors on the preliminary plan. Following the meeting, a revised plan was emailed to the SPIN representatives and distributed to residents for any additional comments October 31, 2008. Staff has received positive feedback from the neighborhood on the revised plan. If approved, staff anticipates the completion of the construction documents in mid December, award of bid in February, and completion of the project in late June 2009. Financial Considerations: Funding for the project, in the amount of $175,000 is approved within the FY 2008 Park Dedication Fund budget. Financial Impact: The financial impact resulting from increased maintenance has been accounted for within existing operational line items. Shana Yelverton, City Manager City Council Meeting Date — November 18, 2008 Page 2 of 6 Citizen Input/ Board Review: • SPIN meeting (District 3) conducted on August 11, 2008 generating favorable comments on the design from neighbors • Parks Board approved 7 -0 at their November 10, 2008 meeting Legal Review: Not applicable at this time. Alternatives: City Council review and recommendation. Supporting Documents: Supporting documents include: ■ Conceptual Site Plan and renderings Staff Recommendation: Approval of the Conceptual Design for the Lonesome Dove Park Improvements Project. U J � � � W ial L'S h � Z � L] 67 � O W � wp ¢ a. Q +7 1 U W W �a a 4 I V I� I 1 1 V t I V 1 1 V 7 I r4 9 Ad f 0 CC x} 4 V +Q W lL J CL II C � m 2 W 2 W L9 °a a a w� �, ¢ � C7 Q 2 Z y � j w F- m H C }[M CJ W 6L 3 LL 1 2 Z G � 3C op wa O r H p � w J v � ffl aL W 4) U, V u �c a} ta co 0 0 N C T• E a) O O , z m i (D m �r) 0) U � V- ::--, (D —_ > U (.0 } O O O j- � U � m >, 0) = � m C/) 0 a_ LU 0 0 W 2i 0 0 LU z 0 J a co C 0 CV T T N x Ld J z 0 �w co 0 0 N C L E a) O Z m S � L\ m r 0) U � V- (D -_ > U (.0 } O O m O LO C: U a) m >, 0) = � m C/) 0 a_ 0 U L LL L 2) � ^Q v ) a) E �n v) \ O W L U L c n 0 vJ O Q C U � U L a E J O O L O N � Z Q m I E 0 W U � V (D -_ > U (.0 } O O m 0(.0 C: U m >, 0) = � m C/) U 0-