Item 4GCITY OF
SOUTH LAKE
MEMORANDUM
November 10, 2008
To: Shana Yelverton, City Manager
From: Chris Tribble, Interim Director of Community Services
Subject: Approve a professional services agreement with Jacobs
Engineering Group for median landscape design on
Southlake Boulevard for an amount not to exceed
$119,000
Action
Requested: Approval of a professional services contract with Jacobs
Engineering Group for the engineering and design of Hwy
1709 median landscaping for a total amount not to exceed
$119,000 (includes 10% contingency).
Background
Information: The Texas Department of Transportation intends to install
medians along Hwy 1709 from Commerce Street to Pearson
Lane in 2009. Median landscaping is an urban design
element included in the Major Corridors Urban Design Plan
that was adopted by City Council in February 2008.
Attached is a proposed professional services agreement with
Jacobs Engineering to perform engineering and design for
the Town Center "character zone" medians and intersection
treatments. The scope of the agreement includes design for
electrical sleeves and irrigation sleeves as well as
conceptual drawings for the remainder of the median
landscaping along Hwy 1709. The scope of work does not
include landscaping construction documents for medians
outside the Town Center zone.
Jacobs Engineering is currently working on the State Hwy
114/121 Corridor expansion project from DFW airport to
Carroll Avenue Bridge. In addition, several Jacobs
Engineering senior managers are former TXDOT managers
and officials. These factors along with Jacobs' depth of
experience and resources will benefit the City of Southlake
by delivering the desired designs that are within the TXDOT
right -of -way.
The general scope of the Basic Professional Services
includes:
Shana Yelverton, City Manager
City Council Meeting Date — November 18, 2008
Page 2 of 6
• Schematic development
• Design development
• Final construction documentation
• General consultant and client coordination
• Probable cost opinions
• Presentations at requested meetings with the City
Financial
Consideration: N/A
Financial
Impact: Not applicable.
Citizen Input/
Board Review: Not applicable at this time.
Legal Review: City attorneys have reviewed draft of the professional
services contract.
Alternatives: Alternatives may include:
• City Council approval of proposal as presented
• City Council non - approval of proposal
Supporting
Documents: Supporting documents include:
• Draft of Jacobs Engineering Professional Services
Contract
• Jacobs Engineering Cover Letter & Scope of Services
• Jacobs Engineering Fee Schedule
Staff
Recommendation: Approval of a professional services contract with Jacobs
Engineering Group for the engineering and design of the FM
1709 median landscaping for a total amount not to exceed
$119,000.
Shana Yelverton, City Manager
City Council Meeting Date - November 18, 2008
Page 3 of 6
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AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING
SERVICES
THIS AGREEMENT ( "Agreement ") is entered into this day of ,
2008 effective immediately by and between JACOBS ENGINEERING GROUP, a
corporation authorized to do business in the State of Texas ( "CONSULTANT ") and the
CITY OF SOUTHLAKE, TEXAS, a municipal corporation of the State of Texas ( "CITY ").
For convenience, the CONSULTANT and the CITY may sometimes be referred herein
collectively as "parties" and individually as a "party."
WITNESSETH
WHEREAS, CITY desires to engage the CONSULTANT to perform professional
engineering services to related to the Southlake Major Corridors Urban Design Plan;
and
WHEREAS, CONSULTANT agrees to provide such work and services for the
CITY in accordance with the terms of this Agreement;
NOW, THEREFORE, for the mutual promises set forth herein, and for other
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
parties hereto mutually agree as follows:
1. Employment of Consultant
(a) CITY agrees to engage the CONSULTANT and the CONSULTANT
hereby agrees to perform the services described in the Scope of Services
which is hereby incorporated into this Agreement as Exhibit "A." The
Services provided herein will collectively be referred to as the "project."
(b) Notwithstanding anything to the contrary contained in this
Agreement, CITY and CONSULTANT agree and acknowledge that CITY
is entering into this Agreement in reliance on CONSULTANT's special and
unique abilities with respect to professional engineering. CONSULTANT
accepts the relationship of trust and confidence established between it
and the CITY by this Agreement. Notwithstanding anything to the
contrary, this Agreement does not create a fiduciary relationship between
the Parties.
(c) CONSULTANT covenants with CITY to perform the work in the
Project and to further the interests of CITY in accordance with CITY's
requirements, in accordance with the prevailing standards of
CONSULTANT's profession or business and in compliance with all
applicable national, federal, state, municipal, laws, regulations, codes,
ordinances, orders and with those of any other body having jurisdiction.
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 1
The CONSULTANT warrants, represents, covenants, and agrees that all
of the work to be performed by the CONSULTANT under or pursuant to
this Agreement shall be of the standard and quality which prevail among
similar businesses and organizations of engaged in providing similar
services in major United States urban areas under the same or similar
circumstances and involving a project such as the Project.
CONSULTANT warrants, represents, covenants, and agrees that, for a
period of two years it will correct any errors or omissions contained in the
Work Product at no additional charge to the CITY. Such warranty shall in
no way restrict CONSULTANT's responsibilities to CITY pursuant to this
Agreement or applicable law.
(d) CONSULTANT acknowledges that approval or acceptance by CITY
of CONSULTANT's services shall not constitute nor be deemed a release
of the responsibility and liability of CONSULTANT, its employees, officers,
or agents for the accuracy and competency of the services performed
under this Agreement; nor shall approval be deemed to be an assumption
of such responsibility by CITY for any defect in the work prepared by
CONSULTANT, its officers, employees or agents.
2. Notice to Proceed CITY shall have complete control of the services to be
rendered and no billed work shall be done pursuant to this Agreement until the
CONSULTANT is instructed in writing to proceed.
3. Time of Performance The services to be performed hereunder by the
CONSULTANT shall be undertaken and completed within one year of
Contractor's receipt of a written Notice to Proceed from CITY. Notwithstanding
the foregoing, CONSULTANT shall not be liable to CITY for any delay in or
failure of performance of any requirement of this Agreement caused by force
majeure. Force majeure is defined as acts of God, war, fires, explosions,
hurricanes, floods, failure of transportation, or other causes that are beyond the
control of the CONSULTANT. In the event of delays in the performance of
CONSULTANT's work caused by force majeure events, CONSULTANT shall be
entitled to an equitable adjustment in schedule.
4. Compensation. The CITY agrees to pay the CONSULTANT a total fee not to
exceed One Hundred Seven Thousand, Eight Hundred Twenty Dollars and no
cents ( $107,820.00) as described Scope of Services (attached hereto as Exhibit
"A "). CONSULTANT agrees to complete the Project and all services provided
herein for said sum.
5. Method of Payment The CONSULTANT shall submit monthly statements
summarizing the task(s) undertaken and the percentage of the task(s) completed
during the billing period. Total payments shall not exceed the amount shown in
(4), above unless otherwise approved in writing by the CITY. CITY shall pay
invoices within 30 days of receipt; provided, however, that in the event CITY
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 2
requests any supporting documentation for charges, payment shall be made
within 30 days of receipt of the documentation.
6. Changes. CITY may, from time to time require changes in the scope of services
of the CONSULTANT to be performed hereunder. Such changes, which are
mutually agreed upon by and between CITY and the CONSULTANT, shall be
incorporated in written amendment to this Agreement.
7. Services and Materials to be Furnished by CITY. CITY shall furnish the
CONSULTANT with all available information, data, and material CONSULTANT
requests pertinent to the execution of this Agreement. CITY will coordinate all
arrangements, including notices and venues for all meetings and workshops, and
will provide copies and distribution of all material. CITY shall cooperate with the
CONSULTANT in carrying out the work herein and shall provide adequate staff
for liaison with the CONSULTANT.
8. Termination of Agreement.
(a) CITY has the right to terminate this Agreement for any reason upon
thirty (30) days' notice to CONSULTANT. Upon termination pursuant to
this paragraph, the CONSULTANT shall be entitled to payment of design
expenses incurred to the termination date and such amount as shall
compensate CONSULTANT for the services satisfactorily performed from
the time of the last payment date to the termination date in accordance
with this Agreement, provided the CONSULTANT shall have delivered to
CITY such statements, accounts, reports and other materials as required
herein, and provided that CONSULTANT shall have delivered to CITY all
reports, documents and other materials prepared by CONSULTANT prior
to termination. CITY shall not be required to reimburse CONSULTANT for
any services preformed or expenses incurred after the date of the
termination notice, nor shall CITY reimburse CONSULANT for lost or
anticipated profits.
(b) Nonappropriation If the governing body of the CITY fails to
specifically appropriate sufficient funds to make the payments due in any
Fiscal Year under this Agreement, an event of nonappropriation ( "Event of
Nonappropriation") will have occurred, the terms of this Agreement will not
be renewed, and CONSULTANT or CITY may terminate this Agreement at
the end of the then current Fiscal Year, whereupon CITY will be obligated
to pay those amounts then due subject to the provisions herein. Nothing
in this Section or elsewhere in this Agreement will be deemed in any way
to obligate the CITY or create a debt of CITY beyond its current Fiscal
Year. CONSULTANT HAS NO RIGHT TO COMPEL CITY TO LEVY OR
COLLECT TAXES TO MAKE ANY PAYMENTS REQUIRED
HEREUNDER, OR TO EXPEND FUNDS BEYOND THE AMOUNT
PROVIDED FOR IN THE THEN CURRENT FISCAL YEAR OF CITY.
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 3
The CITY agrees to use its best efforts to obtain authorization and
appropriation of such funds and if such funds are appropriated, the
governing body of the CITY shall, for each ensuing Fiscal Year in which
payments are due to be made, make all such payments subject to the
terms of this Agreement.
9. Ownership of Documents. All information and other data given to, prepared, or
assembled by CONSULTANT under this Contract, and other related items shall
become the sole property of CITY and shall be delivered to CITY, without
restriction on future use with the exception of previously copyrighted material
used by the CONSULTANT for informational or educational purposes. A set of
reproducible documents, including digital versions of all material shall be filed
with the CITY prior to final payment.
CONSULTANT shall have no liability for changes made to or use of the drawings
specifications, and other documents by the CITY subsequent to the completion of
the Project. CITY shall require that any such changes or other use shall be
sealed by individual making the change or use and shall be approximately
marked to reflect what was changed or modified.
10. Records and Inspections. CONSULTANT shall maintain full and accurate
records with respect to all matters covered under this Agreement for a period of
three years after the completion of the Project, or if litigation relating to any
aspect of this Agreement is commenced within that time period, until there is a
final, nonappealable judgment or a settlement agreement has been executed
between all the parties. CITY shall have free access at all proper times to such
records, and the right to examine and audit the same and to inspect all Project
data, documents, proceedings, and activities. The CITY's right to examine and
audit CONSULTANT's records shall not extend to an examination of
CONSULTANT's hourly rate or multipliers used to calculate its fees.
11. Completeness of Contract. This Agreement and the documents incorporated
herein by specific reference contain all the terms and conditions agreed upon by
the parties hereto, and no other agreements, oral or otherwise, regarding the
subject matter of this contract or any part thereof shall have any validity or bind
any of the parties hereto. If there is any conflict between the terms of this
Agreement and the documents attached hereto, the terms of this Agreement
shall control. This Agreement may not be subsequently modified except by a
writing signed by both parties.
12. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable
hereunder to any party other than the CONSULTANT.
13. When Rights and Remedies Not Waived. In no event shall the making by
CITY of any payment to the CONSULTANT constitute or be construed as a
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 4
waiver by CITY of any breach of covenant, or any default which may exist on the
part of the CONSULTANT and the making of any such payment by CITY while
any such breach or default shall exist in no way impairs or prejudices any right or
remedy available to CITY in respect to such breach or default.
14. INDEMNIFICATION. THE CONSULTANT AGREES TO INDEMNIFY AND
HOLD HARMLESS THE CITY AND ALL OF ITS OFFICERS, EMPLOYEES,
COUNCIL MEMBERS AND AGENTS FROM ANY AND ALL CLAIMS BY
THIRD PARTIES, INCLUDING, BUT NOT LIMITED TO, CLAIMS FOR
DAMAGES, JUDGMENTS, ATTORNEY'S FEES, EXPENSES, INJUNCTIVE
OR EQUITABLE RELIEF, INTEREST, PERSONAL INJURY, AND DEATH,
THAT MAY ARISE FROM THE CONSULTANT'S NEGLIGENT
PERFORMANCE UNDER THIS AGREEMENT OR CONSULTANT'S
INTENTIONAL CONDUCT, PROVIDED THAT CONSULTANT SHALL NOT BE
REQUIRED TO INDEMNIFY OR HOLD THE CITY HARMLESS FOR THE
INTENTIONAL OR NEGLIGENT ACTS OR OMISSIONS OF THE CITY TO THE
EXTENT THAT SUCH ACTS CAUSE THE INJURIES OR DAMAGES
COMPLAINED OF.
15. Insurance. Consultant agrees to maintain insurance for comprehensive general
liability, automobile liability insurance, workers' compensation (for any employees
the CONSULTANT may have during the active life of this contract) and
professional liability during the term of this Agreement in the amounts stated
below. CONSULTANT shall provide CITY with evidence of such coverages in a
form which is acceptable to the CITY. Such policies shall name the CITY, its
officers, and employees as an additional insured and shall provide for a waiver of
subrogation against the CITY for General Liability and Automobile Insurance.
CONSULTANT shall provide notice to the CITY in the event of any material
change in coverage, cancellation, or nonrenewal not less than 30 days prior to
the change. For coverage's that are written with claims made policies, the
required period of coverage shall be continuous coverage for the life of the
contract, plus an extended discovery period of three (3) years to begin at the end
of the contract period. Should CONSULTANT change insurance carriers during
this entire insuring period, the replacement policy shall include a prior acts
provision to eliminate any lapse in coverage.
TYPE
MINIMUM
AMOUNT
1. Workers' Compensation &
Employer's Liability
2. Commercial General Liability
Insurance
3. Comprehensive Automobile
Statutory
Not less than $1,000,000
$500,000/1,000,000/500, 000
Combined Single Limit of
$1,000,000 per Occurrence
Minimum State Financial
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 5
Insurance
Liability Responsibility Limits
4. Professional Liability $1,000,000 per claim
(errors & omission) Insurance
16. Personnel, The CONSULTANT represents that it has all personnel required in
performing the services under this Agreement. All of the services required
hereunder will be performed by the CONSULTANT or under CONSULTANT's
supervision, and all personnel engaged in the work shall be qualified to perform
such services.
17. Equal Employment Opportunity.
A. The CONSULTANT shall not discriminate against any employee or
applicant for employment because of race, age, color, religion, sex,
ancestry, national origin, or place of birth. The CONSULTANT shall take
action to insure that applicants are employed and that employees are
treated during their employment without regard to their race, age, color,
religion, sex, ancestry, national origin, or place of birth.
B. If the CONSULTANT fails to comply with the Federal and State Laws
relating to Equal Employment Opportunity, it is agreed that the CITY at its
option may do either or both of the following:
Cancel, terminate, or suspend the contract in whole or in part;
ii. Declare the CONSULTANT ineligible for further CITY Contracts
until he is determined to be in compliance.
18. Independent Contractor The relationship between the CITY and
CONSULTANT will be that of an independent contractor. The parties agree that
none of the provisions of this Agreement are intended to create, nor will be
deemed or construed to create, any relationship between the CITY and
CONSULTANT other than that of independent parties contracting with each other
to carry out this Agreement. It is expressly agreed that CONSULTANT and
CONSULTANT's personnel, if any, may not for any purposes be deemed to be
an officer, employee, agent, partner, joint venturer, ostensible or apparent agent,
servant or borrowed servant of the CITY. CONSULTANT agrees that it will not
hold itself out as an agent of the CITY to any persons or entities.
19. Assignability. The parties hereby agree that Consultant may not assign, convey
or transfer its interest, rights and duties in this Agreement without the prior written
consent of CITY.
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 6
20. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be sufficient if sent by the parties via personal delivery, facsimile, or via United
States certified mail, postage paid, to the addresses noted below:
If intended for CITY, to:
Peter Kao
Construction Manager
City of Southlake
400 N. White Chapel
Southlake, Texas 76092
Telephone: 817- 748 -8607
Fax: 817- 748 -8048
If intended for CONSULTANT, to:
Randy Sorensen
Jacobs Engineering Group, Inc.
777 Main Street
Fort Worth, Texas 76107
Telephone: 817- 735 -6054
Fax:817- 735 -6748
21. Governing Law/Venue. This Agreement shall be governed by and construed in
accordance with the laws of the State of Texas. Venue for any action brought to
interpret or enforce the terms of this Agreement shall lie in Tarrant County,
Texas.
22. Attorney's Fees /Costs. If any legal proceeding is brought to interpret or enforce
the terms of this Agreement, the prevailing party in such action shall be entitled
to recover from the nonprevailing party, in addition to the prevailing party's actual
damages, reasonable attorney's fees in accordance with Section 271.159 of the
Texas Local Government Code.
23. Conflict of Interest. CONSULTANT represents and warrants that it will
complete a Conflict of Interest Questionnaire as required by State law.
24. Authority to Sign. The parties hereby warrant and represent that the
undersigned persons have full authority and are duly authorized to sign on behalf
of their respective principals and that such principals have duly authorized the
transaction contemplated by this Agreement.
25. Legal Construction In case any one or more of the provisions contained in this
Contract shall for any reason be held to be invalid, illegal, or unenforceable in
any respect, such invalidity, illegality, or unenforceability shall not affect any other
provisions thereof; and this Contract shall be considered as if such invalid, illegal
or unenforceable provision had never been contained in this Contract.
26. Captions The captions to the various clauses of this Contract are for
informational purposes only and shall not alter any substance of the terms and
conditions of this Contract.
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 7
27. Successors And Assigns This Contract shall be binding upon and insure to
the benefit of the parties hereto and their respective heirs, executors,
administrators, successors and, except as otherwise provided in this Contract,
their assigns.
28. Entire Agreement This Contract embodies the complete agreement of the
parties hereto, superseding all oral or written previous and contemporary
agreements between the parties and relating to matters in this Contract, and
except as otherwise provided herein, cannot be modified without written
agreement of the parties to be attached to and made a part of this Contract.
IN WITNESS WHEREOF, CITY and the CONSULTANT have executed this
Agreement effective the date written above.
CITY OF SOUTHLAKE, TEXAS
Print Name:
Title:
Jacobs Engineering Group
Print Name:
Title:
AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES PAGE 8
Exhibit A
SCOPE OF SERVICES
Jacobs Engineering Group (Jacobs) appreciates the opportunity to submit this proposal for
professional services for Southlake Major Corridors Urban Design Plan Improvements, in the
City of Southlake, Tarrant County, Texas.
I. SCOPE OF SERVICES
Median Landscaping
Jacobs will provide professional services related to the landscape design of the medians
in FM 1709 (Southlake Blvd) between Commerce Street and Pearson Lane and
construction documents for landscaping between Carroll Avenue and Village Center
Drive (Town Center District). Landscaping will consist of trees, shrubs, groundcover, and
turf plantings. Additionally, there will be some design for banding with cobble stone or
equivalent per the standards previously designed by others in the Town Center District.
The medians will contain both irrigation and electrical design for up- lights and GFI outlets
for event lighting.
Also as part of the median landscaping plans Jacobs will prepare construction
documents for intersection treatments at Southlake Blvd and Carroll Avenue, Southlake
Blvd and Central Avenue, and Southlake Blvd and Village Center Blvd. The plans will
consist of construction documents, construction phasing plans, and traffic control plans
for the construction of the intersection treatments. The treatments will be for crosswalks
and ADA compliant ramps as well as providing connections to existing walks if
applicable.
In addition to the median landscaping between Carroll Avenue and Village Center Drive,
Jacobs will provide a second set of construction documents for the layout of sleeving and
conduits for future irrigation and electrical from Commerce Street to Pearson Lane.
Jacobs will provide plans for size, location, installation, and specifications for the sleeving
of both irrigation and electrical conduits.
Plans, specifications, and estimates (PS &E) will be provided in a format acceptable to
TxDOT. The plans will be reviewed concurrently by the City of Southlake and TxDOT,
and the PS &E will be prepared for a TxDOT letting.
A. Schematic Develoament
Jacobs will review and analyze concept sketches prepared by others from the Urban
Design Guidelines provided by the City.
Jacobs will create refinement drawings for approval by the Client from those sketches.
Jacobs will create one (1) color rendered site plan.
Median Landscaping improvements will consist of the following elements:
• Landscape Plans to include plant material to be used
• Hardscape banding as shown on previously provided sketches
Page 1 of 6
• Irrigation plans (basic layout of mainlines and sleeving locations)
• Electrical plans for up- lights, and Junction box and GFI outlets for special
events
• Opinion of probable costs
Intersection Treatments will consist of the following elements:
• ADA compliant pedestrian ramps
• Crosswalk paving options for asphalt — based on standard designs available
• Crosswalk patterns /colors
• Opinion of probable costs
Sleeving and Conduit Plans will consist of the following
• Layout and sizing of piping for future expansion of Irrigation sleeves to the
medians of FM 1709
• Layout and sizing of conduit for future expansion of electrical to the medians
of FM 1709
• Opinion of probable costs
Jacobs will attend one (1) meeting to present the schematic development to the Client
for approval. Additional meetings will be extra services.
Jacobs will provide the schematic phase of the project as described above for a Not To
Exceed amount of $26,070. Items not described shall be considered additional
services.
B. Design Development
Based on the approved schematic development Jacobs will prepare
landscape /hardscape plans. This effort will create construction documents to a 60%
completion level. The site plan drawings will address:
• Layout and Materials.
• Landscaping, Accent Lighting, Hardscapes, and irrigation.
• Details and sections as required describing design intent.
• Construction Phasing Plans & Traffic Control Plans for intersection
crosswalk construction and landscaping construction.
• SWPPP for intersection crosswalk construction and landscaping construction
General coordination with other in -house disciplines, including but not limited to Civil,
electrical engineers and the Client.
Plans will be drawn at a scale sufficient to explain design intent. The products to be
produced in this phase are:
One (1) full set of 60% drawings.
Jacobs will provide two (2) probable cost opinions for Client budget use based on the
Design Development Improvements. Estimates will be as follows: One estimate for
Page 2 of 6
landscaping the medians between Carroll Ave and Nolen Drive and one estimate for
sleeves and conduits between Commerce Street and Pearson Lane.
Jacobs will attend one (1) meeting to present the Design Development to the Client for
approval. Additional meetings will be extra services.
Jacobs will provide the Design Development phase of the project as described above
for a Not To Exceed amount of $37,160. Items not described shall be considered
additional services.
C. Final Construction Documentation
Based on the approved City Design Development package, the consultant will prepare
two (2) plan sets to a Final Construction Documents, sufficient to describe the work
necessary for construction bidding.
Median Landscaping
The following drawings will be prepared per TxDOT standards and specifications for the
landscaping and irrigation between Carroll Avenue and Village Center Drive:
• Dimensional layout plans for all project elements described herein including
materials and finishes.
• Grading plans for hardscape and softscape areas in the areas described
herein. Grading plans for the boulevard frontage will be provided by the civil
engineer and coordinated with the hardscape and landscape improvements
• Develop plans for subsurface drainage.
• Developed hardscape details will be provided to describe in elevation and
section: materials, finishes, and layout for construction.
• Planting plans will be provided. These drawings will describe in plan view
landscape layout around all project improvements described. Planting
details, notes, and specifications relating to the installation of all plant
material described on plans, will be provided.
• Irrigation plans will be provided to describe piping and head layout based on
the landscape and hardscape layout and grading plans. The irrigation
system will be designed to support the proposed landscape elements in the
median between Carroll Ave and Nolen Drive and in the two roundabouts.
Jacobs will provide irrigation details, plans, and specifications relating to the
installation of all irrigation service described on plans.
• Electrical plans for to up- lights and outlets for events. The plans will
communication locations, size, details, and specification to install items
necessary to a functional electrical system.
• Plans will include summary of quantities, details and sections as needed to
convey the design intent.
Intersection Treatments
Dimensional layout plans for all project elements described herein including
materials and finishes.
Page 3 of 6
• Crosswalks shall be designed based on the street -print concept. Patterns
and concepts will be a standard design as provided by a selected vendor.
Custom designs for crosswalk pattern will be additional services.
• Developed crosswalk details will be provided based on manufacturers
recommended installation.
• ADA compliant ramps will be designed based on standard details as
provided by TxDOT standard pedestrian ramp configurations.
• Construction Phasing Plans
• Traffic Control Plan
• SWPPP
• Plans will include summary of quantities, details and sections as needed to
convey the design intent.
Sleeving and Conduit Plans
The following drawings will be prepared per TxDOT Standards and specifications for the
sleeving and conduit plans between Commerce Street and Pearson Lane:
Electrical Engineer will provide plan set for location and sizing of conduit for
future electrical power to be provided to the medians.
Irrigation sleeving will be provided for future expansion of irrigation to the
medians.
Plans will include summary of quantities, details and sections as needed to
convey the design intent.
Technical Specifications will be per TxDOT Standard specification 2004 edition. The
City shall coordinate all front end /general notes specification with TxDOT
General coordination with other disciplines, including, but not limited to civil engineers,
structural engineers, electrical and plumbing engineers, and the Client.
Completed Construction Documents will be submitted to the Client for final approval.
We include one (1) meeting in this phase as the client deems necessary. Additional
meetings will be extra services.
Construction Documents will be drawn at a scale sufficient to communicate design
intent. For distribution, the Consultant will provide to the Client (1) full set of sealed and
signed reproducible drawings and technical specifications. The size of the reproducible
plans will be 22 "x34 ". A PDF file of 11 "x17" plans will also be submitted.
Page 4 of 6
Jacobs will provide two (2) updated probable cost opinions based on construction
documents. One estimate for landscaping the medians between Carroll Ave and Nolen
Drive and one estimate for sleeves and conduits from Commerce Street and Pearson
Lane.
All of the above plans will be sealed by a Registered Texas Professional in the
appropriate disciplines.
Scope of Services includes two (2) meetings total with the city and TxDOT review.
Jacobs will provide the Construction Document Development phase of the project as
described above for a Not To Exceed amount of $44,590. Items not described shall be
considered additional services.
II. ADDITIONAL SERVICES
Any items requested not outlined in this Scope will be considered additional services and
will be provided as requested and as authorized by the Client.
III. REIMBURSABLE EXPENSES
A. Out -of- pocket expenses related to employee travel, lodging, and local courier
and overnight delivery expenses, business conferences, and reprographics will
be reimbursed at cost (1.0 multiplier).
B. The cost of subcontracted services such as authorized borings, materials testing,
surveying, and other specialized services by outside consultants shall be paid
directly by the Client.
C. Cost of permits or fees required by regulatory agencies or departments obtained
for the Client will be reimbursed at cost (1.0 multiplier). The Client shall have the
option to pay the fees directly.
D. Sales tax as required by State law for surveying services related to the transfer
or real property such as boundary surveys, final plats, lot pins, etc.
IV. CLARIFICATIONS AND ASSUMPTIONS
All items included in the Scope of Services herein are subject to the following conditions:
A. Revisions or scope changes caused by changes in regulatory requirements will
be charged hourly to update /revise plans for regulatory approval.
B. This Scope and Fee does not include environmental impact studies,
assessments or audits.
Page 5 of 6
C. This Scope and Fee does not include TDLR / Independent provider review and
inspection fees for ADA compliance.
D. This Scope and Fee does not include any regulatory or application fees required
for permitting.
E. This Scope and Fee does not include Sales tax as required by state law for
surveying and professional services.
F. This Scope and Fee does not include survey work that may be necessary if
survey plans are not available.
G. This Scope and Fee does not include any bidding or construction observation
services.
H. Electrical services are present with in 100 feet of each median to have electrical
power provided.
I. Geotechnical Services are not included as part of this Scope of Work.
J. Scope of work does not include any traffic engineering services such as
intersection counts or capacity analyses, nor does it include signing or
signalization design or modifications.
K. Scope of work does not include support for meetings such as stakeholder
meetings, workgroup meetings, or citizen information meetings.
L. Dimensional Control shall be provided by electronic plans from TxDOT.
M. This scope of work does not include any custom designs for landscaping or
crosswalks. All Designs shall be generated from standard patterns as provided
by street print applicators and landscaping provided by Southlake's urban design
guidelines (by others)
N. Intersection treatments do not contain designs for seating areas or other site
furniture.
O. Roadway and pedestrian lighting is not included as part of this scope of work.
Electrical work provided is for up- lights, Junction boxes, and GFI outlets for
special events
End of Scope of Work
Page 6 of 6
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