Loading...
2010-01-12 OFFICIAL MINUTES Approved by the Senior Advisory Commission 2/9/10 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION January 12, 2010 Senior Activities Center MEMBERS AND ALTERNATES PRESENT: David Baltimore, Chairman; Jean Boland, Charlie Boyd, Pat Burnett, Craig Hayes, Marge Kyle, Dick McCauley and Nancy Sporn MEMBERS AND ALTERNATES ABSENT: None EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW Coordinator STAFF PRESENT: Kerry McGeath, Community Services Deputy Director, and GUEST Present: Zena Rucker Agenda Item No. 1. Call to Order Chairman David Baltimore called the meeting to order at 1:00 p.m. Agenda Item No. 2. Administrative Comments A. Non-agenda Item - Replacement of Senior Services Coordinator Amanda Troum - Applications are being accepted through January. Staff will conduct preliminary interviews in February and narrow the selection. A Senior Advisory Commission panel of three consisting of Charlie Boyd, Nancy Sporn and Marge Kyle, will interview candidates and provide input. Hiring is anticipated in late February. B. Non-agenda Item - February 9 SAC Meeting - The February 9, 2010 SAC meeting will be held at the new DPS HQ building instead of the Senior Center. A tour will also be arranged. C. Non-agenda Item - Welcome Zena Rucker - Long time Southlake resident Zena Rucker was introduced and welcomed at the meeting. D. SAC Meetinq Time - SAC meetings will continue to start at 1:00 p.m. E. Game Stop Demonstrations of Wii Games and Fitness - An invitation will be extended to Game Stop to demonstrate Wii and fitness games that are available to seniors at a future SAC meeting. Minutes of the January 12, 2010 Senior Advisory Commission Page 1 of 4 t OFFICIAL MINUTES Approved by the Senior Advisory Commission 2/9/10 Agenda Item No 3A Approval of the November 10, 2009 Senior Advisory Commission meeting minutes. A correction was made to November minutes to show the meeting was held at the Bob Jones Nature Center. A motion was made and unanimously approved to accept the minutes as corrected. Agenda Item No. 4. Public Forum There was no one present to address the Commission at this meeting. Agenda Item No. 5. Report: CARS (Dick McCauley) Dick McCauley reported on CARS ridership for the previous month. Ads for the CARS program are running in the Fort Worth Star-Telegram and Southlake Journal which should generate interest and ridership in the program. Three new riders were added last month. Ridership dropped off in November, but December had 96 riders, which is very good. CARS will begin providing service to the Gateway Church services on Sunday. There are currently 17 active volunteer drivers with CARS but that number should increase with the exposure that the program is receiving due to the advertisements. Agenda Item No 6 Report: Southlake Senior Activities (Nancy Sporn) Nancy Sporn, liaison for the Steering Committee, reported on the many activities that occurred in the past month including the Tuesday Luncheons and the grand reopening of the center after the remodeling was complete. The turn out for the ceremony was very good and the event received a lot of wonderful publicity. Free income tax service will be provided beginning the first of February. Contact David Baltimore to make a reservation for the free tax service. Cities within the northeast quadrant of the Metroplex have been contacted to determine how they meet the needs of seniors to provide comfortable and safe transportation for large groups (20+) of participants to events and programs. The information will be forwarded to Kerry McGeath. Agenda Item No 7 Report: Metroport Meals on Wheels (Mary King/Darla Fowler Darla Fowler and Mary King distributed November and December MMOW reports as well as a supplemental report on direct cost of food and supplies. Due to escalating price increase in the cost of foods, supplies and the attendance Minutes of the January 12, 2010 Senior Advisory Commission Page 2 of 4 a ~ OFFICIAL MINUTES Approved by the Senior Advisory Commission 2/9/10 growth, MMOW is proposing a price increase of the suggested donation for the senior center luncheon from $3 per person to $4 per person beginning in March. January luncheon meals will be provided by Cotton Patch and Golden China. Agenda Item No 8 Report: Facilities Update - Current & Future/New Chris Tribble, Director of Community Services, gave a general report about city facilities. The City will have a feasibility study conducted on the Gateway Church property and the city property adjoining the senior center to examine the needs of the city for a multipurpose facility. Three firms will be interviewed this week and a contract let for the study. Staff anticipates 90-120 day turnaround. Results of the study will be shared with all the involved boards and organizations prior to city council consideration during the budget process. Director Tribble reported specifically on the senior facility. The senior activity center has had the landscaping updated and will have some of the areas that were disturbed during the renovations re-sod this spring. Staff will review the facility to determine maintenance or modifications that should be included in the budget. The commission was encouraged to notify staff of any maintenance or building issues. Two items mentioned were draperies and coat/purse storage or rack for the center. Agenda Item No. 9 Consider: Recommendation on 2010 Community Services Agreement with Call A Ride Southlake (CARS) Deputy Director McGeath presented the 2010 Community Services Agreement with Call A Ride of Southlake, Inc. (CARS) that involves funding in the amount of $12,000, which was approved in the FY 2009-10 Community Services division budget. There were no substantive changes to the proposed agreement and funding will remain at the same level as last year. The Commission discussed the CARS Agreement and encouraged staff to periodically investigate alternatives to the CARS program if any are available in this area. A motion was made and unanimously approved to recommend approval of the Agreement with CARS as presented. Agenda Item No 10 Consider: Recommendation on 2010 Community Services Agreement with Metroport Meals on Wheels (MMOW) Deputy Director McGeath presented the Metroport Meals on Wheels (MMOW) Agreement and explained the proposed cost increase for the senior center luncheon and the home-delivered meals. Due to rising food costs, MMOW is requesting the senior center congregate meal be raised from $3.00 per person to $4.00 per person and the home-delivered meal be raised from $3.00 per person to $5.50 per person. This is the first rate increase since 2003. The proposed agreement also includes funding for MMOW in the amount of $12,600, which Minutes of the January 12, 2010 Senior Advisory Commission Page 3 of 4 t • OFFICIAL MINUTES Approved by the Senior Advisory Commission 2/9/10 was approved in the FY 2009-10 budget. The Commission discussed the MMOW agreement. A motion was made and unanimously approved to recommend approval of the Agreement with MMOW as presented. Agenda Item No 11 Consider: Recommendation to approve Policies and Ordinance Review Committee (P O R C.) revisions to the Senior Advisory Commission Bylaws On November 9, 2004, City Council appointed a Policies and Ordinance Review Committee (P.O.R.C.) to review policies and ordinances that influence the operations of the Community Services Department, including operations of the senior center. As part of their assignment, P.O.R.C. reviewed and made minor grammar and housekeeping revisions to the Senior Advisory Commission Bylaws that were approved (9-0) by SAC at their January 10, 2006 meeting. The revisions were discussed. A motion was made and unanimously approved to recommend approval of the SAC Bylaws. Agenda Item No 12 Consider: Recommendation to approve Policies and Ordinance Review Committee (P O.R.C.) revision to Senior Advisory Commission Ordinance No 653-A and Chapter 2 of the Southlake City Code As mentioned in the previous item, as directed by City Council, P.O.R.C. reviewed and proposed minor grammar and housekeeping revisions to Ordinance No. 653-A and Chapter 2 of the City Code pertaining to Senior Advisory Commission as part of their review and updating of selected policies and ordinances. The Commission reviewed and discussed the proposed revisions. A motion was made and unanimously approved to recommend approval of Chapter 2 of the Southlake City Code. Agenda Item No. 13. Ad'ou ent mo I as made ou y a proved to adjourn the meeting. r D imoreChair Kari Hap of eputy Director of Community Services Minutes of the January 12, 2010 Senior Advisory Commission Page 4 of 4