AgendaRegular City Council Meeting December 2, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION:
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. 2009 Capital Improvement Plan Sidewalk Plan priorities
4. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2A. Executive Session.
2B. Reconvene / Action necessary from Executive Session.
3A. Mayor’s Report
1. Update of upcoming meetings and events
2. Special volunteer recognition
CONSENT AGENDA:
4A. Approve minutes from the November 13, 2008, regular City Council meeting and the November 18, 2008 City Council work session.
4B. Approve a contract with the RPGA Design Group for the design of the North DPS Facility.
4C. Award annual purchasing agreement for signs and pavement marking to American Sign Brackets, Custom Products, Roadrunner Traffic Supply and Rocal.
4D. Award annual purchasing agreement for utility parts to ACT Pipe and Supply, Atlas Utility Supply, H.D. Supply Waterworks and Mainline Supply.
4E. Award bid to Recreation Consultants for $59,214 for the purchase of playground equipment for the Lonesome Dove Park Improvements project.
4F. Approve the 2009 Community Service Agreement with Keep Southlake Beautiful.
4G. Approve the 2009 Community Service Agreement with Grapevine Relief and Community Exchange.
4H. Approve the 2009 Community Service Agreement with Southlake Sister Cities.
4I. Approve the 2009 Community Service Agreement with Southlake Community Band.
4J. Approve the 2009 Community Service Agreement with SafeHaven of Tarrant County.
4K. Approve the 2009 Community Service Agreement with Southlake Historical Society.
4L. Authorize a professional services agreement with Weaver and Tidwell, LLP for audit services.
4M. ZA08-103, Plat Revision for Lot 17R, Block 1, Tuscan Ridge Phase 1 being a replat of Lot 17, Block 1, Tuscan Ridge Phase 1 located at 1657 Tuscan Ridge Circle. Current Zoning: MH.
SPIN #12.
4N. ZA08-088, Plat Showing for Lots 1 and 2, Liberty Park at Sheltonwood Addition on Tracts 1A and 1C1A, Joel W. Chivers Survey, Abstract No. 350 at 570 and 590 E. Dove Rd. Current
Zoning: CS. SPIN #3.
4O. ZA07-144, Site Plan for Lot 1, Players Circle on Lot 1, Block 1, Players Circle Addition at 1901 W. Southlake Blvd. Current Zoning: C3. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE
DECEMBER 16, 2008 CITY COUNCIL MEETING.
4P. Ordinance No. 480-571, 2nd Reading (ZA08-083), Zoning Change for 200 S. Peytonville Ave. on Tract 3C2, W. R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2. Proposed Zoning:
O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN
TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING.
4Q. Ordinance No. 480-572, 2nd Reading (ZA08-084), Zoning Change for 210 S. Peytonville Ave. on Tract 3C2A, W. R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2. Proposed Zoning:
O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN
TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING.
4R. Ordinance No. 480-573, 2nd Reading (ZA08-085), Zoning Change for 240 S. Peytonville Ave. on Lot 3, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: S-P-1 or a zoning district
which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER
16, 2008 CITY COUNCIL MEETING.
4S. Ordinance No. 480-574, 2nd Reading (ZA08-086), Zoning Change for 260 S. Peytonville Ave. on property being Lot 2, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: O-1 or a
zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED
TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING.
4T. Ordinance No. 480-575, 2nd Reading (ZA08-087), Zoning Change for 280 S. Peytonville Ave. on Lot 1, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district
which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER
16, 2008 CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum.
6A. Ordinance No. 948, 2nd Reading, Dedicate a public utility easement for pedestrian access, roadway, utilities and drainage on city-owned property at Liberty Park at Sheltonwood.
PUBLIC HEARING
6B. Ordinance No. 950, 2nd Reading, Adjust Southlake’s northeast city boundary adjacent to the City of Grapevine in the area of the westbound S.H. 114 frontage road and Park Blvd.
PUBLIC HEARING
6C. Ordinance No. 934-B, 2nd Reading, Amend the 2006 Edition of the International Plumbing Code to establish the minimum standards of the installation of irrigation systems. PUBLIC
HEARING
6D. Ordinance No. 937-B, 2nd Reading, Amend the 2006 Edition of the International Residential Code to establish the minimum standards for the installation of irrigation systems for one
and two-family dwellings. PUBLIC HEARING
6E. Ordinance No. 480-570, 2nd Reading (ZA08-059), Zoning Change and Site Plan for The Plaza at Southlake Boulevard on Tract 4G, O.W. Knight Survey, Abstract No. 899 at 400 S. Carroll
Ave. (per TAD records) and also being 1001 E. Southlake Blvd. (as assigned by the City of Southlake.) Current Zoning: AG. Requested Zoning: S-P-2 with C2 uses. SPIN #9E. PUBLIC HEARING
6F. ZA08-074, Preliminary Plat for The Plaza at Southlake Boulevard on Lots 1-3, Block 1, The Plaza at Southlake Boulevard at 400 and 450 S. Carroll Ave. (per TAD records) and also being
1001 E. Southlake Blvd. (as assigned by the City of Southlake). Current Zoning: AG. SPIN #9E.
6G. ZA08-080, Site Plan for Southlake Regional Medical Center on the remainder of Block 1, Brightbill Addition and Tracts 3E1A, 3E1B and 3E1C Larkin H. Chivers Survey, Abstract No. 300
located at 440 E. Highland St. and 335 E. S.H. 114. Current Zoning: S-P-2. SPIN #11. PUBLIC HEARING
6H. ZA08-104, Plat Revision for Lots 1-5, Block 1, Southlake Regional Medical Center being the remainder of Block 1, Brightbill Addition and Tracts 3E1A, 3E1B and 3E1C, Larkin H. Chivers
Survey, Abstract No. 300 at 440 E. Highland St. and 335 E. S.H. 114. Current Zoning: S-P-2. SPIN #11.
7A. Ordinance No. 480-577, 1st Reading (ZA08-044), Zoning Change and Site Plan for Regents Park on Tracts 2C14 and 2C15, Jesse G. Allen Survey, Abstract No. 18 at 2580 and 2530 W. Southlake
Blvd. Current Zoning: SF-1A. Requested Zoning: S-P-1. SPIN #15.
7B. Ordinance No. 480-578, 1st Reading (ZA08-075) Zoning Change and Development Plan for Ridgeview at Southlake on Tracts 2A, 2A1, 2A5C, and 2A6 W.R. Eaves Survey, Abstract No. 500 and
Tracts 1 and 1C, Thomas J. Thompson Survey, Abstract No. 1502 at 505, 507, 511, 515 and 519 Davis Blvd. Current Zoning: AG, S-P-1 and SF-20A. Requested Zoning: TZD. SPIN #16.
8A. Resolution No. 08-061, Appoint a member to the Parks and Recreation Board.
9A. Consider SP08-210, Conditional Sign Permit for 280 Sports Complex at 280 Commerce St.
10. There are no items on this agenda.
11. Meeting adjourned.
Item 4B
Approve a Contract with the RPGA Design Group for the Design of the North DPS Facility in the Amount of $968,300
December 2, 2008
Overview of the facility
Cost estimates and funding philosophy
Contents of the agreement
Recommendation basis
DPS North Facility Presentation Outline
DPS North Facility
The project includes the construction of a new DPS North facility to house a joint training facility for both Fire and Police and a Fire station to reduce response times to the north
side of town
Construction of the project is scheduled to begin in early 2010 with completion in 2011
DPS North Facility
Project Costs
Initial Estimates
Construction $ 9,000,000
Pre-Design Services $ 24,000
A&E Costs $ 720,000
FF&E $ 601,200
Construction Mgr. at Risk Fee $ 360,000
Additional A&E Services
(Civil Eng.,Landscape Design,
Contingency) $ 224,300
Additional City Costs
(Materials Testing, Phone &
Data Equipment, Contingency)$ 295,000
Total Project Cost $11,224,500
Cash Flow Projection
FY 2010 $ 5,360,000
FY 2011 $ 5,864,500
Projected Cost $ 11,224,500
Funding Philosophy
Bonds
- Based on current cash flow projections there would be a need to issue short-term bonds
DPS North Facility
Professional services include in general the following:
schematic design
construction documentation and specifications
cost estimation
assistance in pre-bid and pre-construction meetings
construction administration to include pay submittal review and progress analysis
shop drawing review
clarification of construction issues as needed
DPS North Facility
Recommended based on prior work on the planned north DPS facility
RPGA, Inc. originally worked on this project when the original plan was to construct the DPS Headquarters on this site
RPGA , inc. demonstrated good presentation and communication skills, strong desire to work with City officials, and professional plans resulting in a well designed project
Well known firm in the Dallas/Fort Worth area
RPGA, Inc. continued their work with the City with the design and construction of the new DPS Headquarters
RPGA, Inc. has proven to be a quality partner with the City on all of these projects
Questions?
Jim C. Blagg
817.748.8601