Item 8B
M E M O R A N D U M
December 29, 2009
TO: Shana Yelverton, City Manager
FROM: Robert Finn, Chief of Police
Recommend approval of Resolution 09-078, amending Resolution
SUBJECT:
07-044; creating a community committee Students and Parents
Against Risks to our Kids (SPARK).
Action Requested:
Recommendation to City Council to approve Resolution
09-078, amending Resolution 07-044; creating a
community committee Students and Parents Against
Risks to our Kids (SPARK).
Background
Information:
Two years ago Southlake created the community task
force Students and Parents Against Risks to Our Kids in
Southlake (SPARKS), an ever changing social landscape
has proven that the dangers to children extend beyond
the borders of Southlake; and the City Council and Board
of Trustees recognize the need to empower a committee
to educate the community about the dangers facing
young people in society today. Changing the name of the
committee eliminates the notion that these issues are
only affecting the youth in Southlake.
In fulfillment of its purpose, the committee shall act as an
advisory committee to the City Council and School
Board; with its mission to spark ideas, share information,
identify needs, educate the community, mobilize
resources, promote collaboration and advocate for sound
public policy.
The affairs of SPARK shall be managed by the Executive
Board of the committee.
The Executive Board shall be composed of the following
members who will participate as voting members of the
Committee:
1. Two members of the City Council appointed by the
City Council; and two members of the Board of
Trustees appointed by the Board of Trustees; One
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Approval of Resolution 09-078
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member of the City Council and one member of the
Board of Trustees will serve as Chair and Vice-Chair
for one year terms as selected by the members of the
City Council and Board of Trustees; these members
will alternate to allow one member of the City Council
and one member of the Board of trustees to serve as
Chair during the two year term.
2. One administrator with the Carroll ISD; appointed by
the Board of Trustees;
3. One member of the Southlake DPS Command Staff;
appointed by the City Council;
4. One School Resource Officer; appointed by the City
Council;
5. One Counselor from Carroll Senior High School or
Carroll High School; appointed by the Board of
Trustees;
6. One licensed mental health professional or licensed
chemical dependency counselor; appointed by the
City Council;
7. One member of the CISD Advisory Committee;
appointed by the Board of Trustees;
8. One citizen at large; appointed by the City Council;
9. One citizen at large; appointed by the Board of
Trustees;
10. One youth representative; appointed by the Board of
Trustees;
11. One member of the Student Health Advisory
Committee; Appointed by the Board of Trustees.
Each member of the Executive Board shall serve a
term of two years.
Financial
Considerations:
No direct funding is requested as part of the proposed
Resolution.
Financial Impact:
There is no financial impact to the City of Southlake as a
result of the passage of this Resolution.
Citizen Input/
Board Review:
The Resolution has been reviewed by Councilmember
Laura Hill and the Carroll ISD Board of Trustees.
This Resolution will be considered at the January 4, 2010
Carroll Board of Trustee meeting.
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Approval of Resolution 09-078
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Legal Review:
This Resolution was modeled after the standard
Resolution utilized by the City and has been reviewed by
the City Attorney.
Alternatives:
Alternatives may include the following:
Council recommendation for approval the proposed
Resolution as submitted.
Council recommendation for approval of the proposed
Resolution with input as desired.
Council recommendation not to approve the proposed
Resolution.
Supporting
Documents:
Supporting documents include the following items:
Proposed Resolution 09-078.
Staff
Recommendation:
Staff recommendation to City Council is to approve
Resolution 09-078, amending Resolution 07-044;
creating a community committee Students and Parents
Against Risks to our Kids (SPARK).
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CITY OF SOUTHLAKE, TEXAS
Resolution No. 09-078
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS, AMENDING
RESOLUTION No. 07-044; CREATING A
COMMUNITY COMMITTEE, STUDENTS AND
PARENTS AGAINST RISKS TO OUR KIDS (SPARK),
SETTING FORTH THE PURPOSE, MEMBERSHIP,
TERMS OF OFFICE, VOTING DUTIES, AND
RESPONSIBILITES OF MEMBERS, ADOPTION
BYLAWS, AND; ABOLISHING THE COMMUNITY
TASK FORCE STUDENTS AND PARENTS AGAINST
RISKS TO OUR KIDS IN SOUTHLAKE.
WHEREAS
, The City Council of the City of Southlake, deemed it advisable and
necessary to establish a community committee, Students and Parents Against Risks to Our
Kids (SPARK) (hereafter referred to as “Committee”) to act as an advisory committee to the
City Council and the Carroll Independent School District Board of Trustees; with its mission
of sparking ideas, sharing information, identifying needs, educating the community,
mobilizing resources, promoting collaboration, advocating for sound public policy; and,
WHEREAS
, two years after Southlake created the community task force Students
and Parents Against Risks to Our Kids in Southlake an ever changing social landscape has
proven that the dangers to children extend beyond the borders of Southlake and the City
Council and Board of Trustees recognize the need to empower a committee to educate the
community about the dangers facing young people in society today; and,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1.
Students and Parents Against Risks to Our Kids (SPARK) is hereby created, and
will be organized and governed in the following manner:
Section 2. Powers
. In fulfillment of its purpose, the committee shall act as an advisory
committee to the City Council and School Board; with its mission of sparking ideas, sharing
information, identifying needs, educating the community, mobilizing resources, promoting
collaboration and advocating for sound public policy; and, by the appropriate Council
Resolution and shall have all the powers set forth in the resolution, and other applicable law.
Section 3. Powers. Number and Terms of Office
.
(b.)The affairs of SPARK shall be managed by the Executive Board of the
committee.
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(c.)The Executive Board shall be composed of the following members who will
participate as voting members of the Committee:
1.Two members of the City Council appointed by the City Council; and
two members of the Board of Trustees appointed by the Board of
Trustees; One member of the City Council and one member of the Board
of Trustees will serve as Chair and Vice-Chair for one year terms as
selected by the appointed members of the City Council and Board of
Trustees; these members will alternate to allow one member of the City
Council and one member of the Board of trustees to serve as Chair during
the two year term.
2.One administrator with the Carroll ISD; appointed by the Board of
Trustees;
3.One member of the Southlake DPS Command Staff; appointed by the
City Council;
4.One School Resource Officer; appointed by the City Council;
5.One Counselor from Carroll Senior High School or Carroll High School;
appointed by the Board of Trustees;
6.One licensed mental health professional or licensed chemical dependency
counselor; appointed by the City Council;
7.One member of the CISD Advisory Committee; appointed by the Board
of Trustees;
8.One citizen at large; appointed by the City Council;
9.One citizen at large; appointed by the Board of Trustees;
10.One youth representative; appointed by the Board of Trustees;
11.One member of the Student Health Advisory Committee; Appointed by
the Board of Trustees.
(c)Each member of the Executive Board shall serve a term of two years.
Section 4. Meetings of the Committee
. The Committee shall meet at a time and place
determined by the Chair, and at such other times as determined by the Executive Board by a
majority vote. Executive Board members not planning to attend any meeting shall notify the
Chair by 12:00 noon on the meeting day. All meetings and deliberations of the Committee
shall be called, convened, held, and conducted, and notice shall be given to the public, in
accordance with the procedures and notice required for governmental bodies by Chapter 551
of the Texas Government Code.
Section 5. Special Meetings
. The Chair, or other persons authorized by the Executive Board
to call special meetings, may call special meetings of the Committee and may fix any place
for holding such special meetings of the Committee.
Section 6. Quorum
. For the purpose of the Committee, a quorum will be comprised of a
majority of the currently sitting Executive Board of the Committee. Vacant positions shall
not be counted for the purposes of determining a quorum. The Chair should not call a
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meeting to order until a quorum is present, except where there is no hope of there being a
quorum, and in such event no business shall be transacted, except to adjourn.
If it is determined during the meeting a quorum is not present, the meeting will be adjourned.
Section 7. Removal of an Executive Board Member
. Any member may be removed from
the Executive Board at the discretion of the authority of the governing body who appointed
the member for any of the following reasons: (1) the member misses two or more
consecutive regular Committee meetings; (2) in the opinion and judgment of either the
Executive Board Chair or a majority of the Committee, the member has not exhibited
sufficient interest in the work of the Committee; or (3) any other reason allowed by law or
rule of the authority or governing body that appointed the member. If, in the judgment of
either the Executive Board Chair or a majority of the Committee, any member of the
Committee meets any of these criteria for removal, the Chair of the Executive Board shall
inform the authority or governing body that appointed the member of such.
Section 8. Conduct of Business.
(a.)The Committee shall enact such rules and regulations, and by-laws as may be
deemed necessary to conduct the business of the Committee not inconsistent
with the terms of this Resolution.
(b.)The current edition of Robert’s Rules of Order shall be the final source of
authority in all questions of parliamentary procedure, when such rules are not
inconsistent with this Resolution or the rules and regulation adopted by the
Committee.
(c.)At all meetings of the, Committee, the Chair shall preside. In the Chair’s
absence, the Vice-Chair shall preside.
(d.)The Chair and Vice-Chair shall be voting members of the Committee.
(e.)Minutes of each Executive Board meeting shall be filed with the City
Secretary.
Section 9. Vacancies
. Any vacancy occurring in the Executive Board shall be filled by the
appointing authority.
Section 10. Ex-Officio Members
. The Executive Board may, as it deems appropriate,
appoint ex-officio members to the committee if such appointment is determined to be in the
best interest of the Committee. Consideration shall be given to appointing ex-officio
members who represent organizations whose purpose is to reduce drug and alcohol abuse or
other dangers present to youth. Ex-Officio members are non-voting members.
Section 11. Compensation of Committee Members
. Committee members shall not
receive any salary or compensation for their services as Committee members.
Section 12. Officers and Terms of Office
.
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(a.)The Executive Board Officers will consist of a Chair and Vice-Chair, appointed
by the four members of the City Council and Board of Trustees appointed to the
Committee by the appointing authorities.
(b.)A vacancy in one of the Executive Board Officer positions will be filled by the
appointed City Council and Board of Trustees members or if these members of
the Executive Board have not acted to fill a vacancy, such vacancy shall be
filled temporarily by a majority vote of the Committee at the next regular
meeting.
Section 13. Powers of the Chair
. The Chair shall, in general, preside at all meetings of the
Committee and perform all duties incident to the office of Chari and such other duties as may
be prescribed by the Committee and the City Council and the CISD Board of Trustees.
Section 14. Limitation of Authority
. All sub-committees shall be advisory only. The
Committee shall not delegate any final or official authority to a sub-committee. Rather, all
final, official actions of the Committee may be exercised only by the Committee. Each sub-
committee shall keep regular minutes of the transactions of its meetings and shall cause such
minutes to be submitted to the Executive Board.
Section 15. Abolishing Resolutions No. 07-044 and 07-045
: Resolutions No. 07-044 and
07-045 are hereby repealed, and the Students and Parents Against Risks to Our Kids in
Southlake (S.P.A.R.K.S) is hereby abolished.
PASSED AND APPROVED ON THIS ______DAY OF ______________ 2010.
CITY OF SOUTHLAKE
By:
______________________
John Terrell
Mayor
ATTEST:
_______________________
Lori Payne
City Secretary
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