Item 4KCITY OF
SOUTHLAK
MEMORANDUM
December 29, 2009
TO: Shana Yelverton, City Manager
FROM: Robert Finn, Chief of Police
SUBJECT: Approve the purchase of mobile and portable radios from DFW
Communications in an amount not to exceed $21,882
Action Requested: Recommendation to City Council to approve the
purchase of three portable and two mobile radios in an
amount not to exceed $21,882.
Background
Information: The FY 2010 Crime Control and Prevention District
budget included $57,000 for the replacement of portable
and mobile radios that are no longer supported by
Motorola beginning January 1, 2010. The first portables
were purchased and received in October, 2009.
The purchase of these remaining radios will exceed the
$50,000 annual requirement for Council Approval. DFW
Communication is the selected vendor on the HGAC
Cooperative Purchasing list for FY 2010.
Financial
Considerations: $57,000 was included in the FY 2010 CCPD budget to
purchase these radios.
Financial Impact: There is no financial impact outside the normal operating
budget.
Citizen Input/
Board Review: There has been no citizen input. The Crime Control and
Prevention District authorized the funding during the FY
2010 budget process.
Legal Review: There has been no legal review of this purchase.
Alternatives: Alternatives may include the following:
+ Council authorizing the purchase of the radios as
submitted.
4K-1
Shana Yelverton
Approval of Radio Purchase
Page 2 of 2
Council rejecting the request to authorize the
purchase of the radios.
Supporting
Documents: Supporting documents include the following items:
Quotes from DFW Communications.
Staff
Recommendation: Staff recommendation to City Council is to approve the
purchase of mobile and portable radios from DFW
Communications in an amount not to exceed $21,882.
4K-2
0 ,rr~oroRCaLA
Quote Number: QU0000093629
Effective: 02 OCT 2009
Effective To: 01 DEC 2009
SOUTHLAKE, CI'T'Y OF
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
United States
Attention:
Name: David Barnes
Phone: (817) 748-8233
Sales Contact:
Name: Bill Kennedy
Email. bkennedy@dfwcomm.com
Phone: (817) 505-8292
Contract Number: 17724
Freight terms: FOB Destination
Payment terms: Net 30 Due
Item Quantity Nomenclature Description List price Your price Extended Price
I I
M20URS9PWIAN
XTL 5000 MOBILE 10-35 WATT,
$1,497.00
$1,197.60
$1,197.60
764-87OMHZ
la 2
W22AS
ADD: PALM MICROPHONE
$72.00
$57.60
$115.20
16 I
G67AA
ADD: REMOTE MOUNT
$297.00
$237.60
$237.60
Ic 1
G241AF
ENH; SOFTWARE ASTRO READY
-
ANALOGTE
I d 1
G442AB
ADD: XTL5000 CONTROL HEAD
$432.00
$345.60
$345.60
le I
G444AA
ADD: CONTROL HEAD SOFTWARE
-
-
If I
G50AL
ENH: SMARTNET OPERATION
$1,200.00
$960.00
$960.00
1g I
G174AA
ADD: ANTENNA 3DB LOW-PROFILE
$43.00
$34,40
$34.40
764-870MHZ
Ih 2
B18CL
ADD: AUXILARY SPKR SPECTRA 7.5
$60.00
$48.00
$96.00
WATT
li 1
GA00092AA
ADD: DUAL•CONTROLHARDWARE
$570.00
$456.00
$456.00
Ij 1
G610AA
ADD: REMOTE MOUNT CABLE 10
$25.00
$20.50
$20.50
METERS (30 FT)
lk 1
G628AB
ADD: REMOTE MOUNT CABLE5
$15.00
$12.30
$12.30
METERS (17 FT)
2 625
SVC209
MSS INSTALL
$1.00
$1.00
$625.00
Total Quote in USD
HGAC CONTRACT PRICING
$4,100.20
PO Issued to Motorola must:
>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number & Date
>Identify "Motorola" as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include a Ship-To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non-Editable Format
0 MOTOROLA
Quote Number: QUO000093717
Effective: 05 OCT 2009
Effective To: 04 DEC 2009
SOUTHLAKE, CITY OF
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
United States
Attention:
Name: David Barnes
Phone: (817) 748-8233
Sales Contact:
Name: Bill Kennedy
Email: bkennedy@dfwcomm.com
Phone: (817) 505-8292
Contract Number: 17724
Freight terms: FOB Destination
Payment terms: Net 30 Due
Item Quantity Nomenclature
Description
List price
Your price
Extended Price
l I
M20URS9PWIAN
XTL 5000 MOBILE 10-35 WATT,
$1,497.00
$1,197.60
$1,197.60
764-87OMHZ
la I
W22AS
ADD: PALM MICROPHONE
$72.00
$57.60
$57.60
lb 1
G67AA
ADD: REMOTE MOUNT
$297.00
$237.60
$237.60
lc I
G24IAF
ENH: SOFTWARE ASTRO READY
-
-
-
ANALOG TE
Id I
0442AB
ADD: XTL5000 CONTROL HEAD
$432.00
$345.60
$345.60
I e I
G444AA
ADD: CONTROL HEAD SOFTWARE
-
-
If I
050AL
ENH: SMARTNET OPERATION
$1,200.00
$960.00
$960.00
1g l
G174AA
ADD: ANTENNA 3DB LOW-PROFILE
$43.00
$34.40
$34.40
764-87OMHZ
I h I
B I8CL
ADD: AUXILARY SPKR SPECTRA 7.5
$60.00
$48.00
$48.00
WATT
2 485
SVC209
MSS INSTALL
$1.00
$1,00
$485.00
Total Quote in USD
HGAC CONTRACT PRICING
$3,365.80
PO Issued to Motorola must:
>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number & Date
>Identify "Motorola" as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include a Ship-To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non-Editable Format
Identify Tax Exemption Status (where applicable)
>Include a Signature (as Required)
Quote Number: QUO000091573
0 A WAF %AF WOROL Effective: 09 SEP 2009
Effective To: 08 NOV 2009
SOUTHLAKE, CITY OF
667 N CARROLL AVE
SOUTHLAKE, TX 76092
United States
Attention:
Sales Contact:
Name: David Barnes
Name:
Bill Kennedy
Phone: (817) 748-3233
Email:
bkennedy@dfwcomm,com
Phone:
(817) 505-8292
Contract Number: 17724
Freight terms: FOB Destination
Payment terms: Net 30 Due
Item Quantity Nomenclature
Description
List price
Your price
Extended Price
1 I H97TGD9PW l AN
APX7000 DIGITAL PORTABLE RADIO
$2,632.00
$2,368,80
$2,369.80
1 a I QA00569AA
ADD: 7/80OMHZ PRIMARY BAND
Ib I QA00574AA
ADD: VHF SECONDARY BAND
-
-
lc S QA00577AA
ADD: LARGE COLOR DISPLAY AND
5500.00
$450.00
$450.00
FULL KEYPAD
Id I Q806BK
ADD: ASTRO DIGITAL CAI
$515.00
$463.50
$463.50
OPERATION
le 1 H499JL
ENH: SUBMERSIBLE (DELTA T)
$250.00
$225.00
$225.00
If I H37BP
ADD: SMARTNET OPERATION
$1,200.00
$1,080.00
$1,080.00
2 1 NNTN7080A
APX 7000IMPRES SINGLE UNIT
$125.00
$100.00
$100.00
CHARGER USINAICA/LA
3 118 SVC209
MSS INSTALL
$1.00
$1.00
$118.00
Total Quote in USD
HGAC CONTRACT: RA01-08
$4,805.30
PO Issued to Motorola must:
>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number & Date
>Identify "Motorola" as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include a Ship-To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non-Editable Format
>Identify Tax Exemption Status (where applicable)
>Include a Signature (as Required)