Item 4DM E M O R A N D U M
December 21, 2009
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
Approve 2010 Community Services Agreement with SafeHaven
SUBJECT:
of Tarrant County
Action Requested:
City Council consideration of a community services
agreement with SafeHaven of Tarrant County.
Background
Information:
The SafeHaven of Tarrant County is a non-profit
organization headquartered in Arlington. They provide
assistance to Southlake residents from satellite branches in
Northeast Tarrant County. Services include counseling
programs for children, victims, and offenders. They also
provide the following services: 24-hour hotline, community
education and training, transitional services programs for
victims and their families, legal support and referrals, court
accompaniment, advocacy with the police, courts and district
attorney's office, and temporary residential facilities.
The SafeHaven of Tarrant County has continued to be
responsive to calls from Southlake families through the
Southlake Police Department by transporting families to the
shelter and assisting victims with the Crime Victim’s
Compensation process.
In FY 1999-00 the Department of Public Safety
recommended an agreement with The Women’s Shelter
(currently, SafeHaven of Tarrant County) because of the
quality of their response and availability of services. The City
has continued to enter into an agreement with the
organization each year since.
Strategic Link
: This item is linked to the City’s Strategy Map related to the
focus area of Quality Development and Partnerships and
Volunteerism and meets the corporate objectives to Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Collaborate with Select Partners to Implement
Service Solutions, Provide High Quality Customer Service
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Shana Yelverton, City Manager
City Council Meeting Date – January 5, 2010
Page 2 of 6
and Actively Promote Opportunities for Partnerships and
Volunteer Involvement.
Financial
Considerations:
SafeHaven of Tarrant County has requested funding of
$1,000 for 2010 for services rendered to the community.
Funding is available within the approved fiscal year 2010
budget and the requested amount represents no increase in
financial support from the previous year.
Financial Impact:
SafeHaven of Tarrant County provides social services to
citizens in crisis situations and is able to meet their needs.
SafeHaven works closely with DPS officers to provide
assistance and to offer programs and intervention that would
be difficult for the City to provide.
Citizen Input/
Board Review:
SafeHaven of Tarrant County has reviewed the proposed
agreement.
Legal Review:
This agreement was modeled after the standard community
services agreement utilized by the City and has been
reviewed by the City Attorney.
Alternatives:
Alternatives may include the following:
Approval of the proposed agreement as presented
Approval of the proposed agreement with input as
desired
Decision not to re-new the proposed agreement
Supporting
Documents:
Supporting documents include the following items:
Proposed 2010 Agreement for Community Services with
SafeHaven of Tarrant County.
Staff
Recommendation:
City Council approval to enter into the proposed Community
Services Agreement between SafeHaven of Tarrant County
and the City of Southlake for 2010
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Shana Yelverton, City Manager
City Council Meeting Date – January 5, 2010
Page 3 of 6
2010 AGREEMENT FOR COMMUNITY SERVICES
BETWEEN CITY OF SOUTHLAKE
AND
SAFEHAVEN OF TARRANT COUNTY
STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT
is entered into by and between the City of Southlake, Texas,
a home rule municipal corporation located in Tarrant County and Denton County,
Texas, acting by and through its duly authorized Mayor (hereinafter referred to as
“City”), and SafeHaven of Tarrant County (formerly The Women’s Shelter, Inc.), a
nonprofit organization operating in the City of Southlake as an organization described in
section 501 (c)(3) of the Internal Revenue Code, acting by and through its duly
authorized Executive Director.
WHEREAS,
the purpose of SafeHaven of Tarrant County is to provide
emergency shelter, food, clothing, and transitional housing for families and victims of
family violence to improve the quality of life for the citizens of the City of Southlake; and
WHEREAS,
City and SafeHaven of Tarrant County desire to enter into an
Agreement whereby SafeHaven of Tarrant County will provide services to the citizens of
Southlake;
NOW, THEREFORE,
City and SafeHaven of Tarrant County do hereby covenant
and agree as follows:
SECTION 1
SCOPE OF SERVICES
SafeHaven of Tarrant County shall provide the following services to the community:
1. Emergency services consisting of shelter, clothing, food and transitional housing
for victims of family violence.
2. Crisis intervention at area hospital emergency rooms.
3. Staff and provide a 24-hour crisis Hot Line.
4. Support services consisting of parenting education, case management, group
and individual counseling.
5. Prevention services consisting of community education and training to
organizations, professional groups, adolescents and children.
6. Legal advocacy including, but not limited to, attorney services, protective order
procurement, court accompaniment, crime victim’s compensation applications.
7. Transportation across cities to shelter, court and other service locations.
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Shana Yelverton, City Manager
City Council Meeting Date – January 5, 2010
Page 4 of 6
8. Twenty-four (24) hour crisis response to Southlake Police Department.
SECTION 2
SAFEHAVEN OF TARRANT COUNTY FUNCTIONS
1. SafeHaven of Tarrant County Board of Directors shall meet periodically. The
time, date, place, and agenda of these meetings shall be solely defined by
SafeHaven of Tarrant County.
2. SafeHaven of Tarrant County shall operate in accordance with its own approved
by-laws.
3. The City shall have the right to review the books and records kept incident to the
services provided by SafeHaven of Tarrant County to the City.
4. SafeHaven of Tarrant County shall provide a quarterly written report to the City.
This report shall include: a disclosure of SafeHaven of Tarrant County financial
status, operations conducted during the preceding quarter, planned future
operations, and any other information agreed to by both SafeHaven of Tarrant
County and the City.
SECTION 3
CITY FUNCTIONS
1. A liaison will be provided by the City to assist SafeHaven of Tarrant County in
coordinating SafeHaven of Tarrant County and City operations.
2. City shall provide staff assistance, advice, and technical expertise where feasible
to aid SafeHaven of Tarrant County. The nature, extent and duration of such staff
assistance shall be solely defined by the City.
SECTION 4
PAYMENT FOR SERVICES
City agrees to pay to SafeHaven of Tarrant County the sum of One Thousand ($1,000)
Dollars in payment for the community services described in Section 1 hereinabove for
the period of January 1, 2010 – December 31, 2010.
SECTION 5
TERM OF AGREEMENT
1. The term of this agreement shall be for a period of one (1) year beginning
January 1, 2010 and ending December 31, 2010. This agreement may be
renewed for up to three successive one-year periods beginning on January 1 and
ending on December 31 of each year upon written agreement of both parties.
Execution of this 2010 Agreement constitutes the third successive, one-year
renewal period upon written agreement of both parties.
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Shana Yelverton, City Manager
City Council Meeting Date – January 5, 2010
Page 5 of 6
2. Either party may terminate this Agreement upon 30 days written notice to the
other party. Upon termination, or if SafeHaven of Tarrant County ceases to
provide services under this Agreement, SafeHaven of Tarrant County shall return
any unexpended funds paid pursuant to this Agreement.
SECTION 6
INDEPENDENT CONTRACTOR
In performing the services hereunder, SafeHaven of Tarrant County is acting as an
independent contractor, and shall not be deemed an employee, agent or partner of the
City. Neither party shall have the authority to make binding representations or
agreements on behalf of the other.
SECTION 7
NO WAIVER OF GOVERNMENTAL IMMUNITY
Notwithstanding any provision of this Agreement to the contrary, nothing contained in
this agreement shall be construed to limit or waive any governmental or sovereign
immunity of the City, or any immunity applicable to its officers, agents, servants or
employees. To the extent there may be a waiver of immunity under state law, the
remedies available to enforce this agreement are limited to mandamus, specific
performance or injunctive relief. All other remedies, including suits for damages and
recovery of attorney’s fees are specifically waived by both parties.
SECTION 8
CITY OF SOUTHLAKE VALUES
The City of Southlake has adopted values that are the fundamental principles that guide
how officials, staff, and employees of the City conduct themselves in pursuit of the
mission and vision. All business conducted with the City shall adhere to the City's
organizational values as described below:
Integrity:
Being worthy of the public's trust in all things.
We deal honestly and respectfully with each other and the public at all times.
Innovation:
Valuing progressive thinking, creativity, flexibility and adaptability
in service delivery.
Accountability:
Taking personal responsibility for our actions or inaction
while putting the interests of the taxpayer first.
Commitment to Excellence:
Behaving responsively in our delivery of service
to the public. Our work is characterized by its quality and by the diligence with
which it is carried out. We proactively seek to solve problems in advance.
Teamwork:
Recognizing the importance of working together to meet our
citizen's needs, communicating clearly, sharing resources and information
freely.
The values set forth in Section 8 are goals to which City officials, staff and employees
are expected to adhere to in activities concerning this Agreement. While perceived
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Shana Yelverton, City Manager
City Council Meeting Date – January 5, 2010
Page 6 of 6
failure to adhere to, comply with, or take action consistent with these values should be
reported to an appropriate City official, staff member, or employee, such action or failure
to act shall not be considered a breach of this Agreement.
This Agreement sets forth all the agreements between the parties and no modification
shall be effective unless reduced to writing and signed by the part to be changed
therewith.
This document may be executed in duplicate originals.
IN WITNESS WHEREOF
the City and SafeHaven of Tarrant County have executed this
agreement as of this day day of 2010.
_________________________
Mayor, City of Southlake
_________________________
Executive Director,
SafeHaven of Tarrant County, Inc.
Approved as to form and legality:
Attorney at Law
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