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Item 4KList of Developer Agree M E M O R A N D U M December 16, 2008 To:Shana Yelverton, City Manager From:Robert H. Price, P.E., Director of Public Works Subject: Approve Change Order No. 1 for the construction contract with JLB Contracting in the amount of $88,961.56 for paving, drainage, and utility improvements to Shumaker Lane and Sunshine Lane. Action Requested: Approve Change Order No. 1 for the construction contract with JLB Contracting in the amount of $88,961.56 for paving, drainage, and . utility improvements to Shumaker Lane and Sunshine Lane Background Information: The FY 2006 Capital Improvements Program (CIP) Budget included funds for the paving, drainage, and utility improvements on Shumaker Lane and the FY 2007 CIP Budget included funds for Pavement Management Improvements that will be used for the paving and drainage improvements on Sunshine Lane. On March 4, 2008, the City Council originally awarded a construction contract to Jackson Construction as recommended by City Staff. Jackson Construction requested the contract be terminated after easement acquisition delayed the start of construction creating increased material costs and scheduling conflicts. The City Council terminated the contract on October 7, 2008. The City Council then awarded a new contract to the second low bidder, JLB Contracting, in the amount of $897,191.66 with a contingency amount of $129,808.34 to allow for a change order for increased material costs. The total project budget is $1,027,000.00. JLB Contracting began work onNovember 10, 2008. Change Order Number 1 includes the increased material costs component and two additional cost components. One, for a concrete flume to channel storm water runoff, before it reaches downstream property owners, to the proposed storm drain inlet that will be constructed at the north end of Shumaker Lane. The addition of the flume was instrumental in obtaining the necessary easements from downstream property owners. The second additional construction cost component is for a sanitary sewer bore to save an existing oak tree on Shumaker Lane portion of the project. Financial Considerations: The awarded contract amount, including construction phase contingencies is $1,027,000. Approval of this change order will increase the approved contract amount from $897,191.66 to $986,153.22. The FY 2006 Capital Improvements Program (CIP) included funds in the amount of $389,218.00 for the paving and drainage improvements on Shumaker Lane and $101,360.00 for the water and sewer improvements in Shumaker Lane. The total funding available for the Shumaker Lane improvements is $490,578.00 and the total funding required is $490,360.00 with the contingency amount. The FY 2007 Capital Improvements Program (CIP) included funds in the amount of $1,200,000.00 for the paving improvements to remedy deficiencies identified by the Pavement Management Assessment (PMA) program. Sunshine Lane is one of the streets identified in this program. The total funding currently available is $1,133,564.00 and the total funding required for Sunshine Lane is $536,640.00 with the contingency amount. Citizen Input/ Board Review: None Legal Review: None Alternatives: The Council may approve or reject Change Order No. 1. Supporting Documents: Change Order No. 1 Project Schedule: 180 calendar days are allotted from the date of Notice to Proceed for this project. Staff Recommendation: Approve Change Order No. 1 for the construction contract with JLB Contracting in the amount of $88,961.56 for paving, drainage, and . utility improvements to Shumaker Lane and Sunshine Lane Staff Contact: Robert H. Price, P.E., Director of Public Works Gordon J. Mayer, Jr., P.E. Deputy Director of Public Works Michael James, P.E. Civil Engineer CHANGE ORDER No. 1 Dated: December 2, 2008 OWNER’S Project No. 08-055 Project: Shumaker Lane and Sunshine Lane Paving, Drainage & Utility improvements OWNER City of Southlake Contract for $897,191.66 Contract Date: 11-6-08 To: JLB Contracting,LP (Contractor) You are directed to make the changes noted below in the subject contract for the dollar amount stated below including all labor, equipment, materials, overhead, and profit: ïò ß¼¶«¬ «²·¬ °®·½» ¿ º±´´±© ¼«» ¬± ½±²¬®«½¬·±² ½±¬ ·²½®»¿»æ Ò»¬ Ý¸¿²¹» Í«²¸·²» Ô¿²» ôÉØÐ kéÄÍØûõðüú¿ôÏÚËØÜÊØÉÎ êäïØÉêí ¨ èôììì ÍòÇò÷ üîîôîðéòéî ôÉØÐkéÄÍØùõðüú¿ôÏÚËØÜÊØÉÎ ëéñÍòÇò øÒ»¬ üîòêí ¨ èôììì ÍòÇò÷ îîôîðéòéî ×¬»³ í øÛ¨½¿ª¿¬» ú Ü·°±» Í«¾¹®¿¼»÷ ¢ ×²½®»¿» ¬± üîçòíëñÝòÇò øÒ»¬ üðòêð ¨ ïëð ÝòÇò÷ çðòðð ×¬»³ ì øß°¸¿´¬ Ð®·³» Ý±¿¬÷ ¢ ×²½®»¿» ¬± üðòêíñÍòÇò øÒ»¬ üðòðê ¨ èôììì ÍòÇò÷ ëðêòêì ×¬»³ ê øÍ½¿®·º§ Û¨·¬ò Ð¿ª»³»²¬÷ ¢ ×²½®»¿» ¬± üíòîïñÍòÇò øÒ»¬ üðòïç ¨ éôïèî ÍòÇò÷ ïôíêìòëè ×¬»³ è øÍ«¾¹®¿¼» Ý»³»²¬÷ ¢ ×²½®»¿» ¬± üïêðòððñÌ±² øÒ»¬ üíìòðð ¨ ïëçòêï Ì±²÷ ëôìîêòéì ôÉØÐkêÉÜÛÔÑÔÃØÙûÜÊØ¿ôÏÚËØÜÊØÉÎêäïØÉ Åèôèêé ÍòÇò÷ ïôëçêòðê ×¬»³ ïð øÜ·¬½¸ Ù®¿¼·²¹÷ ¢ ×²½®»¿» ¬± üîòïíñÔòÚò øÒ»¬ üðòðê ¨ éôêðð ÔòÚò÷ ìëêòðð ôÉØÐ k èðñÍòÇò øÒ»¬ üðòíð ¨ îíë ÍòÇò÷ éðòëð Í¸«³¿µ»® Ô¿²» ôÉØÐkêÉÜÛÔÑÔÃØÙûÜÊØ¿ôÏÚËØÜÊØÉÎèçñÍòÇò øÒ»¬ üðòïè ¨ ïôèëð ÍòÇò÷ üíííòðð ×¬»³ í øÝ»³»²¬ º±® Í«¾¹®¿¼»÷ ¢ ×²½®»¿» ¬± üïêðòððñÌ±² øÒ»¬ üíìòðð ¨ ííòí Ì±²÷ ïôïíîòîð ×¬»³ ì øíôððð °· Ý±²½®»¬» Ð¿ª»³»²¬÷ ¢ ×²½®»¿» ¬± üíçòîéñÍòÇò øÒ»¬ üðòïè ¨ îôðíð ÍòÇò÷ íêëòìð ×¬»³ îî øÜ®±° ×²´»¬ ú ß°®±²÷ ¢ ×²½®»¿» ¬± üèôïëðòððñÔòÍò øÒ»¬ üïôëçðòðð ¨ ï ÔòÍò÷ ïôëçðòðð ×¬»³ îí øÝ±²½®»¬» ×³°®±ª»³»²¬÷ ¢ ×²½®»¿» ¬± üîëôíððñÔòÍò øÒ»¬ üìôîððòðð ¨ ï ÔòÍò÷ ìôîððòðð ×¬»³ îê øÍ°»½·¿´ Í¬±®³ Ü®¿·² Ê¿«´¬÷ ¢ ×²½®»¿» ¬± üìôçððñÔòÍò øÒ»¬ üïôðêðòðð ¨ ï ÔòÍò÷ ïôðêðòðð ×¬»³ îé øÍ¬±®³ Ü®¿·² Ê¿«´¬÷ ¢ ×²½®»¿» ¬± üìôçððñÔòÍò øÒ»¬ üïôðêðòðð ¨ ï ÔòÍò÷ ïôðêðòðð îò Ò»© Ý±²¬®«½¬·±² ×¬»³ Ò»© Ú´«³» ¢ Ù¿®®»¬¬ Ð®±°»®¬§ ß¼¶¿½»²¬ ¬± Í¸«³¿µ»® Ô¿²» ß¼¼·¬·±²¿´ Ý´»¿®·²¹ üëôðððòðð Ì»³°±®¿®§ Ú»²½» øîîð ÔòÚò à üêòðð ñ ÔòÚò÷ ïôíîðòðð Ð»®³¿²»²¬ Ú»²½» Î»°´¿½»³»²¬ øîîð ÔòÚò à üïðòðð ñ ÔòÚò÷ îôîððòðð Ú»²½» Ù¿¬» øï Û¿ò à üëéëòðð ñ Û¿ò÷ ëéëòðð Ì®»» Þ±®» à ïéìê Í¸«³¿µ»® Ô¿²» øêð ÔòÚò à üîéðòðð ñ ÔòÚò÷ üïêôîððòðð Ì±¬¿´ üèèôçêïòëê These changes result in the following adjustment of contract price and contract time: Contract Price Prior to this Change Order $ 897,191.66 $ 88,961.56 Net Increase Resulting from this Change Order Current Contract Price Including this Change Order $ 986,153.22 Page 1 of 2 The above changes are approved: City of Southlake City By: Mayor Title: Date: , 2008 NSPE-ASCE 1910-8-B (1978 Edition) Contract Time Prior to this Change 180 calendar days (Days or Date) Net Increase Resulting from this Change Order 0 calendar days (Days) 180 calendar days Current Contract Time Including this Change Order (Days or Date) The above changes are recommended: City of Southlake City By: Title:Project Manager Date: , 2008 City of Southlake City of Southlake City City By: By: Title:City Engineer Title:Director Public Works Date: , 2008 Date: , 2008 JLB Contracting, LP Contractor By: , 2008 Date: Page 2 of 2