Item 4I
M E M O R A N D U M
December 1, 2008
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Interim Director of Community Services
Approve a renewal contract with TruGreen LandCare for
SUBJECT:
landscape maintenance of City facilities and right-of-ways in
the amount of $90,964
________________________________________________________________
Action Requested:
Recommendation to approve renewal of landscape
maintenance contracts with TruGreen LandCare for City
facilities for $38,973 and right-of-ways for $51,991, for a total
of $90,964.
Background
Information :
The FY 2008-09 Parks Division General Fund Budget
contains a line item amount of $259,240 for contract mowing
and landscape maintenance of Southlake city facilities.
Maintenance items include mowing, edging, fertilization,
seasonal color, bed mulch, clean-up, irrigation, and tree,
shrub, and groundcover maintenance. Maintenance of City
right-of ways includes trash pick-up, mowing, and trimming.
TruGreen LandCare was awarded the landscape
maintenance contract for City facilities in March of 2006, at
which time staff reviewed their references and visited three
sites they maintain. There were three bidders, of which
TruGreen LandCare presented the low bid in the amount of
$35,618.52. A change order to the contract was approved in
May 2006 to include maintenance of the Public Works
facility, resulting in a total contract amount of $38,973.13.
TruGreen was awarded the right-of-way mowing in April of
2006 when the previous contract expired. TruGreen’s price
of $51,990.66 was the lowest of the three qualified bidders.
TruGreen LandCare has expressed a desire to renew both
contracts and indicated that they would not be requesting an
increase in the contract amounts for the upcoming year. The
City Council previously renewed both of the landscape
contracts with TruGreen for FY 2008.
.
Shana Yelverton, City Manager
City Council Meeting Date – December 16, 2008
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Financial
Considerations:
The fiscal year 2009 budget allocates $259,240 for contract
mowing and landscape services for City facilities and right-
of-ways.
Financial Impact:
No increase to current contracted amount and funding is
available in the approved FY 2009 budget.
Citizen Input/
Board Review:
City Council review and renewal of contracts in December
2008 for calendar year 2009.
Legal Review:
Renewal of previously reviewed standard form of agreement.
Alternatives:
City Council review and recommendation.
Supporting
Documents:
Supporting documents include the following:
Copy of the renewal letter with TruGreen LandCare
Staff
Recommendation:
City Council approval to renew contracts with TruGreen
LandCare for landscape maintenance of City Facilities and
Right-of-Way for $90,964 for a twelve month period ending
December 31, 2009.
Shana Yelverton, City Manager
City Council Meeting Date – December 16, 2008
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