Item 4H
M E M O R A N D U M
December 1, 2008
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Interim Director of Community Services
Approve a renewal contract with American Landscape
SUBJECT:
Systems for landscape maintenance for Town Square and
Grand Avenue public areas, McPherson, Summit and Central
Parks in the amount of $73,050
________________________________________________________________
Action Requested:
Approve renewal of landscape maintenance contract for
Town Square and Grand Avenue public areas, McPherson,
Summit and Central Parks in the amount of $73,050.
Background
Information :
The FY 2008-2009 Parks and Recreation Division Budget
contains a line item amount of $259,240 for contract mowing
and landscape maintenance. The annual contract for
Southlake Town Square and Grand Avenue public areas,
McPherson Park, Summit Park and Central Park represents
a high level of service to all public areas including mowing,
edging, fertilization, aeration, seasonal color, rye over-
seeding, clean-up, irrigation, and tree, shrub, and
groundcover maintenance.
American Landscape Systems of Dallas was originally
awarded the landscape maintenance contract for Town
Square in January of 2002, at which time staff reviewed their
references and visited three sites they maintain. The
contract was re-bid in March 2006 to include Grand Avenue
public areas, McPherson, Summit, and Central Parks.
American Landscape Systems was low bidder and was
awarded the contract which provides the option for four (4)
one-year renewals.
American Landscape Systems has expressed a desire to
renew and have not requested an increase in the contract
amount. This would be the third of four possible renewal
options.
Financial
Considerations:
The fiscal year 2009 budget allocates $259,240 for contract
mowing and landscape services for City facilities and right-
of-ways.
Shana Yelverton, City Manager
City Council Meeting Date – December 16, 2008
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Financial Impact:
No increase to current contracted amount and funding is
available in the approved FY 2009 budget.
Citizen Input/
Board Review:
City Council review and renewal of contract in December
2008 for calendar year 2009.
Legal Review:
Renewal of previously reviewed standard form of agreement.
Alternatives:
City Council review and recommendation.
Supporting
Documents:
Supporting documents include the following:
Copy of the renewal letter with American Landscape
Systems
Staff
Recommendation:
City Council approval to renew contracts with American
Landscape Systems for landscape maintenance of Town
Square and Grand Avenue public areas, McPherson,
Summit and Central parks in the amount of $73,050 for a
twelve month period ending December 31, 2009.
Shana Yelverton, City Manager
City Council Meeting Date – December 16, 2008
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