Item 4E
M E M O R A N D U M
December 1, 2008
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Interim Director of Community Services
Approve the 2009 Community Service Agreement with
SUBJECT:
ARTSNET
Action Requested:
City Council approval of the 2009 Community Services
Agreement with ARTSNET.
Background
Information:
ARTSNET supports every aspect of artistic expression -
from painting and sculpture, to music, theatre, dance, and
writing. For more than 30 years, ARTSNET has
accomplished its mission by providing grants, information,
and assistance to artists, arts organizations and the general
public. ARTSNET continues to look for innovative ways to
encourage, support and facilitate artistic cultural
opportunities within the communities of North Tarrant
County.
For the past 25 years, ARTSNET in conjunction with the
cities of North Tarrant County has been presenting visual
and performing arts concerts through its Masterworks series
which is free and open to the public. Local, national and
international artists, as well as new emerging artists, have
provided tremendous programs for patrons of varying tastes.
Southlake has participated in the Masterworks Music Series
for over ten years and they have been well attended as part
of our summer and winter concert series in Town Square.
Additionally, the City also supports the community calendar
which provides the residents of North Tarrant County a
complete listing of all of the art programs and events.
Financial
Considerations:
As part of the proposed agreement, funding in the amount of
$23,500 is requested and available in the Hotel Occupancy
Tax to support these programs through ARTSNET. Funding
supports the annual Music Concert Series held at Town
Square for citizen enjoyment and the community calendar
listing of art programs and events.
Shana Yelverton, City Manager
Meeting Date – December 16, 2008
Page 2 of 5
Citizen Input/
Board Review:
City Council review of the agreement at their December 16,
2008 meeting.
The Southlake Arts Council reviewed and recommended
approval at their December 9, 2008 meeting.
The President of ARTSNET has reviewed the proposed
agreement and there were no substantive changes
recommended.
Legal Review:
The proposed agreement was modeled after the standard
community services agreement utilized by the City and has
been reviewed by the City Attorney.
Alternatives:
Alternatives may include the following:
Approval of proposed agreement as presented
Approval of proposed agreement with input as desired
Decision not to approve the proposed agreement
Recommendation:
City Council approval of the 2009 Community Services
Agreement with ARTSNET
Shana Yelverton, City Manager
Meeting Date – December 16, 2008
Page 3 of 5
2009 AGREEMENT FOR COMMUNITY SERVICE
BETWEEN THE CITY OF SOUTHAKE
AND
ARTSNET
STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT
is entered into by and between the City of Southlake,
Texas, a home rule municipal corporation located in Tarrant County and Denton
County, Texas, acting by and through its duly authorized City Manager
(hereinafter referred to as "City"), and the Arts Council of Northeast Tarrant
County (ARTSNET), an organization described in section 501(c)3 of the Internal
Revenue Code, acting by and through its duly authorized Executive Director
(hereinafter referred to as “ARTSNET”).
WHEREAS,
the purpose of ARTSNET is to encourage, support and
facilitate the promotion of artistic cultural opportunities within the community; and
WHEREAS
, the City of Southlake actively participates through
partnerships and program support of various art related activities to include
ARTSNET and the MasterWorks Music Series, Art in the Square, the APEX Arts
League and the Southlake Stampede program; and
WHEREAS,
City and ARTSNET desire to enter into an Agreement
whereby ARTSNET will provide art related services to citizens of Southlake and
others as referred by City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS:
That City and
ARTSNET do hereby covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
ARTSNET shall provide the following services to the community:
Shana Yelverton, City Manager
Meeting Date – December 16, 2008
Page 4 of 5
1. Assistance provided by ARTSNET for arts related projects and
programs to other non-profit organizations, arts organizations,
schools, and municipalities.
2. Provide summer art programs for youth in the area.
3. Provide a monthly event calendar with information pertinent to the
citizens of Southlake.
4. Provide a quarterly newsletter available to people in the area.
5. Make available various “arts” classes such as guitar, voice, piano,
pottery, painting, etc.
6. Provide citizens access and opportunity to participate in the arts,
support community cultural events, and provide educational
programs to both children and adults in the community.
7. Perform concert events, free to the public, between January 1,
2009 and December 31, 2009. Proposed events include:
Annual MasterWorks Summer Music Series in Town Square
ARTSNET Community Calendar of Events
8. Scheduling of concerts and make-up concerts, if necessary, will be
by agreement of the City Community Services Director and
ARTSNET.
SECTION 2
ARTSNET’S OPERATIONS
1. Hours of Operations shall be solely defined by ARTSNET.
2. The City shall have the right to review the books and records kept
incident to the community services provided by ARTSNET under
this Agreement.
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to ARTSNET the sum of TWENTY-THREE THOUSAND FIVE
HUNDRED ($23,500) Dollars in payment for services described in Section 1
hereinabove.
Shana Yelverton, City Manager
Meeting Date – December 16, 2008
Page 5 of 5
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning
January 1, 2009 and ending December 31, 2009.
IN WITNESS WHEREOF
the City and ARTSNET have executed this
agreement as of this day _______ of ________________, 200__.
Approved as to legal form:
_________________________ _________________________
Attorney at Law Mayor
City of Southlake
_________________________
Executive Director
ARTSNET