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Item 4E M E M O R A N D U M December 1, 2008 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Interim Director of Community Services Approve the 2009 Community Service Agreement with SUBJECT: ARTSNET Action Requested: City Council approval of the 2009 Community Services Agreement with ARTSNET. Background Information: ARTSNET supports every aspect of artistic expression - from painting and sculpture, to music, theatre, dance, and writing. For more than 30 years, ARTSNET has accomplished its mission by providing grants, information, and assistance to artists, arts organizations and the general public. ARTSNET continues to look for innovative ways to encourage, support and facilitate artistic cultural opportunities within the communities of North Tarrant County. For the past 25 years, ARTSNET in conjunction with the cities of North Tarrant County has been presenting visual and performing arts concerts through its Masterworks series which is free and open to the public. Local, national and international artists, as well as new emerging artists, have provided tremendous programs for patrons of varying tastes. Southlake has participated in the Masterworks Music Series for over ten years and they have been well attended as part of our summer and winter concert series in Town Square. Additionally, the City also supports the community calendar which provides the residents of North Tarrant County a complete listing of all of the art programs and events. Financial Considerations: As part of the proposed agreement, funding in the amount of $23,500 is requested and available in the Hotel Occupancy Tax to support these programs through ARTSNET. Funding supports the annual Music Concert Series held at Town Square for citizen enjoyment and the community calendar listing of art programs and events. Shana Yelverton, City Manager Meeting Date – December 16, 2008 Page 2 of 5 Citizen Input/ Board Review: City Council review of the agreement at their December 16, 2008 meeting. The Southlake Arts Council reviewed and recommended approval at their December 9, 2008 meeting. The President of ARTSNET has reviewed the proposed agreement and there were no substantive changes recommended. Legal Review: The proposed agreement was modeled after the standard community services agreement utilized by the City and has been reviewed by the City Attorney. Alternatives: Alternatives may include the following:  Approval of proposed agreement as presented  Approval of proposed agreement with input as desired  Decision not to approve the proposed agreement Recommendation: City Council approval of the 2009 Community Services Agreement with ARTSNET Shana Yelverton, City Manager Meeting Date – December 16, 2008 Page 3 of 5 2009 AGREEMENT FOR COMMUNITY SERVICE BETWEEN THE CITY OF SOUTHAKE AND ARTSNET STATE OF TEXAS § § COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized City Manager (hereinafter referred to as "City"), and the Arts Council of Northeast Tarrant County (ARTSNET), an organization described in section 501(c)3 of the Internal Revenue Code, acting by and through its duly authorized Executive Director (hereinafter referred to as “ARTSNET”). WHEREAS, the purpose of ARTSNET is to encourage, support and facilitate the promotion of artistic cultural opportunities within the community; and WHEREAS , the City of Southlake actively participates through partnerships and program support of various art related activities to include ARTSNET and the MasterWorks Music Series, Art in the Square, the APEX Arts League and the Southlake Stampede program; and WHEREAS, City and ARTSNET desire to enter into an Agreement whereby ARTSNET will provide art related services to citizens of Southlake and others as referred by City; NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and ARTSNET do hereby covenant and agree as follows: SECTION 1 SCOPE OF SERVICES ARTSNET shall provide the following services to the community: Shana Yelverton, City Manager Meeting Date – December 16, 2008 Page 4 of 5 1. Assistance provided by ARTSNET for arts related projects and programs to other non-profit organizations, arts organizations, schools, and municipalities. 2. Provide summer art programs for youth in the area. 3. Provide a monthly event calendar with information pertinent to the citizens of Southlake. 4. Provide a quarterly newsletter available to people in the area. 5. Make available various “arts” classes such as guitar, voice, piano, pottery, painting, etc. 6. Provide citizens access and opportunity to participate in the arts, support community cultural events, and provide educational programs to both children and adults in the community. 7. Perform concert events, free to the public, between January 1, 2009 and December 31, 2009. Proposed events include: Annual MasterWorks Summer Music Series in Town Square ARTSNET Community Calendar of Events 8. Scheduling of concerts and make-up concerts, if necessary, will be by agreement of the City Community Services Director and ARTSNET. SECTION 2 ARTSNET’S OPERATIONS 1. Hours of Operations shall be solely defined by ARTSNET. 2. The City shall have the right to review the books and records kept incident to the community services provided by ARTSNET under this Agreement. SECTION 3 PAYMENT FOR SERVICES City agrees to pay to ARTSNET the sum of TWENTY-THREE THOUSAND FIVE HUNDRED ($23,500) Dollars in payment for services described in Section 1 hereinabove. Shana Yelverton, City Manager Meeting Date – December 16, 2008 Page 5 of 5 SECTION 4 TERM OF AGREEMENT The term of this agreement shall be for a period of one (1) year beginning January 1, 2009 and ending December 31, 2009. IN WITNESS WHEREOF the City and ARTSNET have executed this agreement as of this day _______ of ________________, 200__. Approved as to legal form: _________________________ _________________________ Attorney at Law Mayor City of Southlake _________________________ Executive Director ARTSNET