Agenda FinalRegular City Council Meeting December 16, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION:
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2A. Executive Session.
2B. Reconvene / Action necessary from Executive Session.
3A. Mayor’s Report
1. Update of upcoming meetings and events
3B. City Manager’s Report
1. Ordinance and project priority schedule
2. 2009 submittal schedule
CONSENT AGENDA:
4A. Approve minutes from the December 2, 2008, regular City Council meeting.
4B. Resolution No. 08-064, Appoint four members for the Board of Directors of the Tax Increment Reinvestment Zone Number One.
4C. Resolution No. 08-062, Appoint a Chairperson to the Board of Directors of Tax Increment Reinvestment Zone Number One for 2009.
4D. Approve the 2009 Community Services Agreement with Apex Arts League.
4E. Approved the 2009 Community Service Agreement with ARTSNET.
4F. Approved the 2009 Community Service Agreement with Metroport Meals on Wheels.
4G. This item was intentionally left blank.
4H. Approve a renewal contract with American Landscape Systems for landscape maintenance for Town Square and Grand Avenue public areas, McPherson, Summit and Central Parks for $73,050.
4I. Approve a renewal contract with TruGreen LandCare for landscape of city facilities and rights-of-ways for $90,964.
4J. Approve a renewal contract with Crowley Sports Officials for sports officiating and scorekeeping services for $100,130.
4K. Approve Change Order No. 1 for the contract with JLB Contracting for $88,961.56 for paving, drainage and utility improvements to Shumaker Lane and Sunshine Lane.
4L. Approve a right-of-way encroachment agreement with Peggy A. Young adjacent to a 1.68 acre tract in the G.W. Main Survey, Abstract No. 1098 at 165 S. Kimball Ave.
4M. Approve a contract with Jacobs, Carter and Burgess for the engineering of sidewalks along F.M. 1709 (Southlake Boulevard) for an amount not to exceed $138,000.
4N. ZA08-108, Plat Revision for Lot 2R1, Block A, Ravenaux Village (Countryside Bible Church) being a revision of Lot 2R, Block A. Ravenaux Village at 250 Countryside Ct. Current Zoning:
S-P-1. SPIN #11.
4O. Ordinance No. 480-312a, 1st Reading (ZA08-100), Zoning Change and Site Plan for Southlake Boulevard Presbyterian Church on Lots 3 and 14, Block 6, Southridge Lakes Addition at 1452
W. Southlake Blvd. and 1470 Corporate Cr. Current Zoning: CS and C3. Requested Zoning: CS. SPIN #13.
4P. Ordinance No. 949, 1st Reading, Appoint an alternate municipal judge.
4Q. Ordinance No. 480-578, 2nd Reading (ZA08-075), Zoning Change and Development Plan for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C and 2A6, W.R. Eaves Survey, Abstract No. 500
and Tracts 1 and 1C, T.J. Thompson Survey, Abstract No. 1502 at 505, 507, 511, 515 and 519 Davis Blvd. Current Zoning: AG, S-P-1 and SF-20A. Proposed Zoning: TZD. SPIN #16. THE APPLICANT
HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009, CITY COUNCIL MEETING.
4R. ZA08-102, Preliminary Plat for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C and 2A6, W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, T.J. Thompson Survey, Abstract
No. 1502 at 505, 507, 511, 515 and 519 Davis Blvd. Current Zoning: AG, S-P-1 and SF-20A. Proposed Zoning: TZD. SPIN #16. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY
6, 2009, CITY COUNCIL MEETING.
4S. ZA07-144, Site Plan for Lot 1, Players Circle on Lot 1, Block 1, Players Circle Addition at 1901 W. Southlake Blvd. Current Zoning: C3. SPIN #16. THE APPLICANT HAS REQUESTED TO
TABLE THIS ITEM TO THE JANUARY 6, 2009, CITY COUNCIL MEETING.
4T. ZA08-080, Site Plan for Southlake Regional Medical Center on the remainder of Block 1, Brightbill Addition being Tracts 3E1A, 3E1B and 3E1C, L.H. Chivers Survey, Abstract No. 300
located at 440 E. Highland St. and 335 E. S.H. 114. Current Zoning: S-P-2. SPIN #11. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009, CITY COUNCIL MEETING.
4U. ZA08-104, Plat Revision for Lots 1-5, Block 1, Southlake Regional Medical Center being a replat of the remainder of Block 1, Brightbill Addition and Tracts 3E1A, 3E1B and 3E1C, L.H.
Chivers Survey, Abstract No. 300 at 440 E. Highland St. and 335 E. S.H. 114. Current Zoning: S-P-2. SPIN #11. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 6, 2009,
CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum
6A. Ordinance No. 480-571, 2nd Reading (ZA08-083), Zoning Change for 200 S. Peytonville Ave. on Tract 3C2, W. R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2. Proposed Zoning:
a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. PUBLIC HEARING
6B. Ordinance No. 480-572, 2nd Reading (ZA08-084), Zoning Change for 210 S. Peytonville Ave. on Tract 3C2A, W. R. Eaves Survey, Abstract No. 500. Current Zoning: S-P-2. Proposed Zoning:
a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. PUBLIC HEARING
6C. Ordinance No. 480-573, 2nd Reading (ZA08-085), Zoning Change for 240 S. Peytonville Ave. on Lot 3, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: S-P-1 or a zoning district
which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. PUBLIC HEARING
6D. Ordinance No. 480-574, 2nd Reading (ZA08-086), Zoning Change for 260 S. Peytonville Ave. on property being Lot 2, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: O-1 or a
zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. PUBLIC HEARING
6E. Ordinance No. 480-575, 2nd Reading (ZA08-087), Zoning Change for 280 S. Peytonville Ave. on Lot 1, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district
which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. PUBLIC HEARING
6F. CP08-001, Comprehensive Plan Amendment for Regents Park for an amendment to the City’s Master Plan proposing a change in the Land Use Designation from Low Density Residential to
Office Commercial on 2580 and 2530 W. Southlake Blvd. SPIN #15. PUBLIC HEARING
6G. Ordinance No. 480-577, 2nd Reading (ZA08-044), Zoning Change and Site Plan for Regents Park on Tracts 2C14 and 2C15, J.G. Allen Survey, Abstract No. 18 at 2580 W. Southlake Blvd.
and 2530 W. Southlake Blvd. Current Zoning: SF-1A. Requested Zoning: S-P-1. SPIN #15. PUBLIC HEARING
7. There are no items on this agenda.
8. There are no items on this agenda.
9. There are no items on this agenda.
10. There are no items on this agenda.
11. Meeting adjourned.
Item 4B: Resolution No. 08-064, Appoint four members to serve on the Board of Directors of the Tax Increment Reinvestment Zone Number One, City of Southlake, Texas.
December 16, 2008
Resolution 08-064
Reappoints three (3) City Council members
Mayor Andy Wambsganss,
Laura Hill and
Vernon Stansell
Appoints new City Council member, Pamela Muller
Terms to end May 2010
Questions?
Alison Ortowski
817-748-8261
Item 4C
Resolution No. 08-062, Appoint a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One for the 2009 calendar year
December 16, 2008
Section 311.009(f) of the Tax Increment Financing Act
December 2, 2008 TIRZ Board meeting
Recommended Virginia Muzyka for 2009 Chair.
Resolution No. 08-062 appoints Virginia Muzyka to serve as chair for 2009.
Resolution No. 08-062
Questions?
Alison Ortowski
817.748.8261
Item #’s 4D – 4F 2009 Community Services Agreements
Chris Tribble
City Council approval of the following Community
Services Agreements for 2009:
1. Apex Arts League ($5,000)
2. ARTSNET ($23,500)
3. Metroport Meals on Wheels ($12,600)
Community Services Agreements
Community Services Agreements
Apex Arts League provides enhanced community awareness, participation and appreciation of the arts in north central region of DFW Metroplex
ARTSNET provides art related programs to citizens of Southlake including annual concerts at Town Square and a monthly event calendar
Metroport Meals On Wheels provides senior lunches at the Southlake Senior Activity Center and home delivered meals
Community Services Agreements
• All renewals
• Service levels remain same as previous year
• Funding levels remain same as previous year
• 1 year terms - expire December 31, 2009
• Reviewed by City Attorney
• Funding approved in FY 2009 CS operating budget
Questions?
Chris Tribble
(817) 748-8021
Community Services Agreement Apex Arts League
Works to create a regional focal point for the arts
Enhances community awareness and appreciation of the arts
Provides a meeting facility for civic and community groups
Creates a home for area arts groups offering space and support
Provides a venue for performing and visual arts through efforts to secure support, funding and partnerships with various organizations, community groups and private businesses
Promotes educational instruction in the arts for all ages
Community Services Agreement ARTSNET
Provides assistance for arts related projects and programs to other non-profit organizations, arts organizations, schools and municipalities
Hosts summer art programs for youth in the area
Produces a quarterly newsletter for citizens
Makes available various “arts” classes such as guitar, voice, piano, pottery, painting, etc.
Provides citizens access and opportunities to participate in the arts, support community cultural events and provide educational programs to both children and adults in the community
Performs concert events, free to the public in Southlake Town Square through the annual MasterWorks Music Series
Community Services Agreement MMOW
Weekly (Tuesday) lunch programs at the Southlake Senior Activity Center
Home delivered meals to Southlake residents
Volunteers for weekly lunch and delivered meal programs
Attendance and costs tracking associated with weekly lunch and home delivered meal programs
General clean up following each event
Monthly updated roster of participants
Attendance at the monthly Senior Advisory Commission meetings
Item 4H Contract renewal with American Landscape Systems for landscape maintenance services at all Town Square Parks and Central Park in the amount of $73,050
Chris Tribble
Contract Renewal American Landscape Systems
Landscape Maintenance Services
All Town Square Parks (Rustin, Family, McPherson, Summit & Plaza Parks)
Central Park (Central Market)
Turf maintenance
Irrigation maintenance and repair
Ground cover, shrub and tree maintenance
Fertilization/Aeration
Weed control
Pest Control
LS Installations, Seasonal color, Mulch, Litter Pick-up
ALS provides quality and responsive service
Third of four one-year renewal options
Contract amount remains the same as 2008 ($73,050)
Funding available in FY 2009 budget
Contract Renewal American Landscape Systems
Questions?
Chris Tribble
(817) 748-8021
Item 4I Contract renewal with TruGreen LandCare for landscape maintenance services at City facilities Medians and ROW in the amount of $90,964
Chris Tribble
Contract Renewal TruGreen LandCare
Landscape Maintenance Services
City Facilities (DPS West, Community Center, Tennis Center, Senior Center & Service Center)
Carroll and Kimball Medians
Right-of-Way Mowing
Irrigation maintenance and repair
Ground cover, shrub and tree maintenance
Fertilization/Aeration
Weed control
Pest Control
LS Installations, Seasonal color, Mulch, Litter Pick-up
TruGreen provides quality and responsive service
Third of four one-year renewal options
Contract amount remains the same as 2008 ($90,964)
Funding available in FY 2009 budget
Contract Renewal TruGreen LandCare
Questions?
Chris Tribble
(817) 748-8021
Item 4J Contract renewal with Crowley Sports Officials for sports officiating and scorekeeping services in the amount of $100,130
Chris Tribble
Contract Renewal Crowley Sports Officials
Sports Officiating and Scorekeeping Services
City Managed Youth Sports
3,444 Participants in FY 2008
Program revenues offset costs of officials and scorekeepers
(2) Officials for Basketball, Volleyball & Flag Football
(2) Scorekeepers for Basketball and Volleyball
Assigner’s fee for each sport
Crowley Sports Officials has provided quality and reliable services since 2002
First of four one-year renewal options
Contract amount remains the same as 2008 ($100,130)
Funding available in FY 2009 budget
Contract Renewal Crowley Sports Officials
Questions?
Chris Tribble
(817) 748-8021
ITEM 4K
Approve Change Order No. 1 for the construction contract with JLB Contracting in the amount of $88,961.56 for paving, drainage, and utility improvements to Shumaker Lane and Sunshine
Lane
Shumaker Lane/Sunshine Lane Location Map
Shumaker/Sunshine Lane
Contract Awarded to JLB Contracting October 7, 2008
Change Order Number 1 includes:
Increased Material Cost
Additional Drainage Flume
Additional Tree Bore
Shumaker/Sunshine Lane
Original Contract Award $897,191.66
Change Order No. 1 88,961.56
New Contract Total 986,153.22
Approved Project Budget $1,027,000.00
Questions?
Item 4L
Approve a Right of Way Encroachment Agreement with Peggy A. Young adjacent to a 1.68 acre tract in the George W. Main Survey, Abstract No. 1098 located at 165 S. Kimball Avenue
Location Map – CySolutions
Location Map – CySolutions
Council Action Required
The plat showing was approved by Council on November 13, 2008
There is a proposed sanitary sewer line approximately 8 feet deep that will cross under the retaining wall
Terms of Agreement
Standard Form – reviewed by City Attorney
Requires utility companies approval
Maintenance of easement by applicant
Applicant indemnifies City and utilities
Establishes procedure for removal from right-of-way, if necessary
Encroached ROW in Green
Existing ROW
Proposed
Retaining
Wall
Proposed
Sidewalk
In Blue
RECOMMENDATION:
Approve a Right of Way Encroachment Agreement with Peggy A. Young, adjacent to a 1.68 acre tract in the George W. Main Survey, Abstract No. 1098 located at 165 S. Kimball Avenue
Questions?
Item 4M Approve a professional services contract with Jacobs Engineering for the engineering design of sidewalks along Southlake Boulevard for an amount not to exceed $138,750
Chris Tribble
Background
CC adopted the Southlake 2025 Plan in 2005
Southlake Pathways Plan is the 2005 update of the Trial System Master Plan
Goal: Implement the non-motorized mobility goals and objectives of the Southlake 2025 Plan by identifying an interconnected system of corridors for pedestrians, bicyclists, and equestrians
for both transportation and recreation
Highest priority given to those that provide safe travel to schools and parks, those that will connect neighborhoods within the city, and those that will provide connections to intercity
trail networks
Background
FM 1709 pathways are a major component of the Pathways Plan
Staff proposes to produce a comprehensive sidewalk design for the entire FM 1709 corridor (Commerce St. to Pearson Ln.)
Submitted to TxDOT for a one-time approval
Construction of the sidewalk segments will only occur as funds are available and as per CC direction on sidewalk priorities over the next several years
Scope only includes sections where properties have already been developed without sidewalks and includes design of 4 seating areas (site TBD) as per the Urban Design recommendations
Future developments will be responsible for sidewalks on all currently undeveloped properties
Background
Staff recommends Jacobs Engineering based on their experience and current work on the FM 1709 median design that will also be submitted to TxDOT for approval
Jacobs staffing and schedules are favorable and should allow for a timely completion of design
Staff has received a proposal from Jacobs in the amount of $138,750, but is currently negotiating reductions
Staff requests authorization to negotiate a contract for an amount not to exceed $138,750
$400,000 is approved within the FY 2009 CIP Budget for Citywide Sidewalk Improvements
F.M. 1709 Pathways
Proposed Sidewalks
Existing Sidewalks / decel lanes / undeveloped land
Questions? Chris Tribble (817) 748-8021
Item 4N ZA08-108
Owner: Countryside Bible Church
Applicant: Sun Coast Architects, Inc.
Request: Approval of a plat revision for one (1) lot of 13.74 acres to abandon 15’ utility easements and to dedicate utility easements and electric utility easements.
Location: 250 Countryside Court, being described as Lot 2R, Block A, Ravenaux Village Addition
LU Map
Zoning District Map
View North
View South
View East
View West
APPROVED SITE PLAN - 7/15/08
PRELIMINARY WATER & SEWER PLAN – 7/15/08
PLAT REVISION
Item 4N ZA08-108
P & Z ACTION: December 4, 2008, Approved (4-0) subject to Plat Review Summary No. 1, dated November 19, 2008
Questions? Ken Baker (817) 748-8067
Item 4O ZA08-100
Owner: Southlake Blvd. Presbyterian Church
Applicant C.M. Architecture, PA
Request: Approval of a zoning change and site plan to revise the currently approved concept plan and site plan and to change the zoning of a lot acquired west of the existing church
from “C3” Retail Commercial District to “CS” Community Service District in order to match the zoning of the existing church
Location: 1452 W. Southlake Blvd. and 1470 Corporate Circle, being described as Lots 3 and 14, Block 6, Southridge Lakes Addition and being approximately 4.2 acres
LU Map
Zoning District Map
Looking north toward the property
The lot to be rezoned for future parking
Looking east toward the property
Looking south toward the property
Looking west toward the property
Gross/Net Acreage: 183,042 square feet
4.2 acres
Square Footage: 10,548 square feet - Addition
10,880 square feet - Existing
21,428 square feet – Total
Parking Required: 128 spaces
Parking Provided:
Phase 2 145 spaces
Lot 14, Block 6 92 spaces (future parking)
Phase II Site Data Summary
Color Rendering
Approved Concept Plan May 11, 1999
Approved Phase I Site Plan August 2, 1999
Site Plan Approved by P&Z December 4, 2008
Revised Site Plan December 9, 2008
North and East Elevations
Variance Requested for Vertical Articulation
West Elevation
Variance Requested for Vertical Articulation
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
Tree Conservation Plan
Color Landscape Plan
Color Landscape Plan (Enlarged)
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
Color Landscape Plan (Enlarged)
Driveway Stacking Variance
Driveway Stacking ±38’
Item 4O ZA08-100
P & Z ACTION: December 4, 2008; Approved (4-0) subject to Revised Review Summary No. 3, dated December 4, 2008; granting the requested variances to vertical articulation and driveway
stacking requirements and denying the variance to driveway spacing, noting the applicant’s willingness to tie the southern driveway entrance on Corporate Circle into the existing driveway
entrance on Lot 5, Block 6, to provide cross access to Lot 14, Block 6 to the north, to modify the landscape plan to include street trees matching the existing trees on Corporate Circle
and noting that the impervious coverage for the entire site for all phases is not to exceed 65% as required by ordinance.
Public Works
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
Utility Plan
Existing Public 42 inch Storm Sewer
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
Grading Plan
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
Existing Drainage Area Map
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
Proposed Drainage Area Map
Questions? Ken Baker (817) 748-8067
Item 4P
Approve Ordinance No. 949, 1st Reading, Appointing an Alternate Municipal Judge.
Appointment of Alternate Judge
Gary Lee Hach has served as Alternate Municipal Judge for the City of Southlake since January 2003.
Mr. Hach’s current agreement expires on February 1, 2009.
Appointment of Alternate Judge
The Agreement with Mr. Hach indicates a salary of $65 per arraignment and $250 per court session.
If re-appointed, the new contract would expire February 1, 2011.
Questions?
Sharen Jackson
817.748.8042