0888OFFICIAL RECORD
ORDINANCE NO. 6R;
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS AMENDING
ARTICLE IV OF CHAPTER 2 OF THE CODE OF ORDINANCES BY
ESTABLISHING A NEW DIVISION RELATING TO PURCHASING
PROCEDURES; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City staff has recommended that the City Council adopt certain
purchasing limits by ordinance, pursuant to the City Charter, and the City Council
deems it advisable to update Chapter 2 of the Code of Ordinances of the City of
Southlake accordingly;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
SOUTHLAKE:
SECTION 1.
That Chapter 2 of the Southlake Code of Ordinances is hereby amended by the
addition of a new Division 2; which shall be and read as follows:
DIVISION 2. PURCHASING PROCEDURES
Sec. 2-20 Authorization of Expenditures; Purchase Limits.
(a) The City Manager is authorized to make purchases of all supplies, apparatus,
equipment, materials and other things requisite for public purposes for the City and to
make all necessary contracts for work or labor to be done, material or other necessary
things to be furnished for the benefit of the City where the amount of the expenditure for
any purpose or contract does not exceed the sum specified in Texas Local Government
Code §252.021(a) or its successor statute.
(b) The City Council shall have exclusive power and responsibility to make all other
purchases of all supplies, apparatus, equipment, materials, and other things requisite
for public purposes for the City and contracts for work or labor to be done, material or
other necessary things to be furnished for the benefit of the City.
(c) If an emergency exists, as provided by state law, the City Manager is authorized
to approve expenditures provided that the City Manager shall present the expenditure to
the City Council for ratification within 30 days. This includes procurements necessary
due to:
(1) public calamity;
(2) preserve or protect the public health or safety of the City's residents; or
(3) unforeseen damage to public machinery, equipment or other property.
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Sec. 2-21 Change Orders.
(a) If changes in plans or specification are necessary after the performance of a
contract is begun or it is necessary to decrease or increase the quantity of work to be
performed, or of materials, equipment or supplies to be furnished, a change order may
be approved. The change order should be approved in writing and a copy issued to the
vendor prior to starting the additional work.
(b) If a change order involves a decrease or an increase of $25,000 or less, or the
dollar amount specified in Tex. Local Gov't Code sec. 252.048(c), as amended, if
greater, the City Manager is authorized by City Council to approve the change. The
original contract price may not be increased by more than this amount without formal
City Council approval and the original contract price may not be increased by more than
25%. The original contract price may not be decreased by more than 25% without the
consent of the contractor.
SECTION 2.
This ordinance shall be cumulative of all provisions of ordinances of the City,
except where the provisions of this ordinance are in direct conflict with the provisions of
other ordinances, in which event the conflicting provisions of the other ordinances are
hereby repealed.
SECTION 3.
It is hereby declared to be the intention of the City Council that the phrases,
clauses, sentences, paragraphs and sections of this ordinance are severable, and if any
phrase, clause, sentence, paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this ordinance, since the same would have been
enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 4_
This ordinance shall be in full force and effect from and after its passage and
publication as required by law, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS alai DAY
OF,
Iu W , 2005.
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ATTEST: % coVTH(,9 •.,•
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co
CI SECRETARY •••
PASSED AND APPROVED ON SECOND READING ON THIS
1% DAY OF jwW 12005.
ATTEST:
,��,,•,5ov T H [,q��,,--
?off'• ••'
CI SECRETARY : v : •
Approved a to for and legality: ***
City Att rne`y
Date: 42,np i" /�
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Approved: 6 -R-M
W:\Southlake\Ordinances\Purchasing.012705.doc Page 3
INVOICE
i�rafl�Q"
Star -Telegram
400 W. 7TH STREET
FORT WORTH, TX 76102
(817)390-7761
Federal Tax ID 22-3148254
Bill To:
CITY OF SOUTHLAKE
1400 MAIN ST
STE 440
SOUTHLAKE, TX 76092-7604
PAYABLE
CITY OF SOUTHLAKE Notice is he
THE STATE OF TEXAS
County of Tarrant
Before me, a Notary Public in an
for the Star -Telegram, published
that the attached clipping of an a
(817) 390-7320
n
JUL ?_ 1
OEF.iCE OF CITY SEC'itiETARY
I3580
Customer ID: CIT57
Invoice Number: 257502901
Invoice Date:
Terms:
Due Date:
PO Number:
Order Number:
Sales Rep:
Description:
Publication Date:
7/2/05
Net due in 21 days
7/31 /05
40179
25750290
073
CITY OF SOUTHLA
7/2/05
1 47 47 LINE $0.81
Net Amount:
CHRISTY L. HOLLAND
'*i "= MY COMMISSION EXPIRES
;a, July 31, 2008
$38.07
$38.07
tate, this day personally appeared Lisa Wesselman, Bid and Legal Coordinator
1c. at Fort Worth, in Tarrant County, Texas; and who, after being duly sworn, did depose and say
jted in the above named paper on the list e dates: BIDS a LEGAL DEPT. STAR TLEGRAM
1 II t
Signed
SUBSCRIBED AND SWORN TO BEFORE ME, THIS Wednesday,
Notary Public
Thank You For Your Payment
---------------------------------------------
Remit To: Star -Telegram Customer ID: CIT57
P.O. BOX 901051 Customer Name: CITY OF SOUTHLAKE
FORT WORTH, TX 76101-2051 Invoice Number: 257502901
Invoice Amount: $38.07
PO Number: 40179
Amount Enclosed: $
INVOICE
Star-Telegram Customer ID: CIT57
400 W. 7TH STREET RECEIVED Invoice Number: 258232031
FORT WORTH,TX 76102
(817)390-7761 Invoice Date: 7/22/05
Federal Tax ID 22-3148254 AUG - 1 2005 Terms: Net due in 21 days
• Due Date: 7/31/05
Bill To: OFFICE OF CITY SECRETARY PO Number: 40196
CITY OF SOUTHLAKE
1400 MAIN ST Order Number: 25823203
• STE 440 Sales Rep: 073
SOUTHLAKE, TX 76092-7604 Description: CITY OF SOUTHLA
Attn Attn: ACCOUNTS PAYABLE Publication Date: 7/22/05
Description Location Col Depth Linage MU Rate Amount
CITY OF SOUTHLAKE ORDINANCE NO 13580 1 34 34 LINE $0.81 $27.54
SCITY Ot
ORDOOINXg ! O. Net Amount: $27.54
AN ORDINE OF
THE CITY OF
SOUTHLAKE
S UAMENOKpENGTAR
TIdjLE IVF CHAP-
-
TER 2 OF THE CODE
OF ORDINANCES BY
ESTABLISHING A
NEW DIVISION RE-
LATING TO PUR-
CHASING PROCE-
TTHAT SLTHIIS VORDII---
NANCE SHALL BE
CUMULATIVE OF
ALL ORDINANCES;
PROVIDING A SEV-
ERABILITY CLAUSE
AND PROVIDING AN
EFFECTIVE DATE.
PASSED AND AP-
PROVED T IS THE
t20005 DURI G H CHRISTY L HOLLANp
REGULAR CIT "s MY COMMISSION EXPIRES
C UNCIL MEETING. ';" t. :4�
r 4rOR. Andy '• fl,i July 31,2008
am ensa
ATTES : Lori Farwell,
THE STATE OF TEXAS City Secretary
County of Tarrant
Before me,a Notary Public in and for said County and State, this day personally appeared Lisa Wesselman, Bid and Legal Coordinator
for the Star-Telegram,published by the Star-Telegram, Inc. at Fort Worth, in Tarrant County,Texas; and who, after being duly sworn, did depose and say
that the attached clipping of an advertisement was published in the above named paper on a listed dates: BIDS ei LEGAL DEPT. STAR TLEGRAM
(817) 390-7320 1
Signed I
SUBSCRIBED AND SWORN TO BEFORE ME, THIS Saturday,July , '•�`.JJ .
Notary Public J`r�
Thank You For Your Payment
Remit To: Star-Telegram Customer ID: CIT57
P.O. BOX 901051 Customer Name: CITY OF SOUTHLAKE
FORT WORTH, TX 76101-2051 Invoice Number: 258232031
Invoice Amount: $27.54
PO Number: 40196
Amount Enclosed: !$